25 Time-Saving Excel Shortcuts

Key Takeaway:

  • Excel shortcuts can significantly boost productivity and save time: Knowing essential Excel shortcuts is fundamental to efficiently using Excel. These shortcuts can help users navigate, format, and analyze data with ease, which results in more accurate and quicker data manipulation.
  • There are several types of Excel shortcuts that users should master: Keyboard shortcuts, mouse shortcuts, and ribbon shortcuts. Keyboard shortcuts enable users to perform tasks using key combinations, while mouse shortcuts use mouse clicks to perform specific actions. Ribbon shortcuts allow users to quickly access the most commonly used commands in Excel.
  • The mastery of advanced Excel shortcuts can set you apart from the pack: Data analysis shortcuts, formula shortcuts, and chart and graph shortcuts are some of the advanced Excel shortcuts that can streamline workflow and simplify spreadsheet work. By utilizing these shortcuts, users can perform complex tasks with ease and create professional-looking data visualizations.

Struggling with long, tedious Excel tasks? You’re not alone. These 25 time-saving Excel shortcuts will help you breeze through that work in no time! Save time and energy by utilizing the power of Excel shortcuts.

Overview of Excel Shortcuts

Excel shortcuts are a must-have! They help you do tasks faster and more accurately. Key points to remember:

  • Shortcuts can help with formatting, selecting cells, inserting rows or columns, and saving files.
  • There are lots of shortcut combos available – from simple copy and paste commands to more sophisticated ones.
  • Everyone has different shortcuts they rely on.
  • It’s ongoing; you can keep learning and improving your work habits.
  • CTRL is often involved. For example, CTRL + Z is the undo command.

It’s worth taking the time to get familiar with shortcuts. Not only will it speed up tasks, but it also reduces strain on your hands. Start by reading through our list of 25 helpful options and make note of the ones you need. Then, practice using them in your workflow.

When you know how to use Excel shortcuts, it’s a great skill! You’ll be able to work faster and reduce the chance of errors. Whether you’re a beginner or an experienced analyst, keyboard shortcuts can help you out. Read on to find out more!

The Importance of Knowing Excel Shortcuts

Do you want to increase your efficiency while working on spreadsheets? Knowing Excel shortcuts is an essential skill to have in any workplace. Here are some advantages to knowing shortcuts:

  • Saving time: Keyboard shortcuts can reduce the time spent clicking around menus and tabs.
  • Ease of use: Complex functions can be completed with a few keys.
  • Accuracy: Shortcut keys help lower errors while using menus.
  • Consistency: Shortcut keys make work more uniform and prevent confusion.
  • Multitasking: Quickly switch between multiple spreadsheets.
  • Creativity: More time is freed up for creativity like formatting tables.

On top of these benefits, knowing Excel shortcuts also makes you more proficient in your job. For example, James improved his productivity by 25% after learning some Excel shortcuts.

It’s important for everyone who works with data-intensive programs like Excel to become familiar with some essential keyboard shortcuts. Here are some commands that all beginners should know: Copy-Paste (Ctrl+C, Ctrl+V), Save (Ctrl+S) and Select All (Ctrl+A).

Essential Excel Shortcuts Everyone Should Know

Let’s chat about Excel shortcuts. I’m always exploring ways to be more productive and not waste time. In this article, we’ll look at some of the top Excel shortcuts. Specifically, we’ll focus on keyboard shortcuts, mouse shortcuts and ribbon shortcuts. These tips and tricks can help you streamline your workflow and become a better Excel user. Learn how to save tons of time and shave off huge portions of your workday!

Keyboard Shortcuts to Boost Productivity


Ctrl + C (Copy)? Use this to copy selected cells or rows.

Ctrl + V (Paste)? Paste copied or cut cells into another spot.

Ctrl + Z (Undo)? Undo the last action.

F2 to edit a cell directly and Shift + Spacebar to select an entire row.

Alt + H followed by O and W for text wrapping and Alt + H followed by B and G for borders around cells.

Pro Tip: For all keyboard shortcuts in Excel, press Ctrl + Shift + ? at once.

Mouse Shortcuts to Save Time? Navigate even faster than before.

Mouse Shortcuts to Save Time

For Mouse Shortcuts in Excel, right-click can be really efficient. Copy, paste or delete your data quickly – just right-click and select from the drop-down menu. Double-clicking a cell selects all of its contents – great for quickly editing data.

Pro Tip: When entering formulas, drag your cursor across cells while holding Ctrl down. This saves time with complex formulas.

Ribbon Shortcuts are often overlooked. Don’t search through Excel’s menus when there are quicker shortcuts available. Get creative with your shortcuts like pivots tables or filters!

Using these Mouse and Ribbon Shortcuts will help you work smarter and faster with Excel. So start using them today – save those precious seconds!

Ribbon Shortcuts That Are Often Overlooked

Navigating Excel? The Ribbon interface can be a lifesaver. But, did you know of some Ribbon shortcuts that you may not have heard of? Check out these four:

  • Alt+H: Opens the Home tab. Here you can find formatting, cells and editing tools.
  • Alt+N: Opens the Insert tab. Add charts, tables, images and more.
  • Alt+P: Open the Page Layout tab. Modify headers, footers, margins, themes.
  • Alt+D+F1: Hides or shows the Ribbon interface.

Plus, Alt+Q takes you to the search box at the top-right corner of Excel. Here, you can type in what you need help with or search for an action. Much faster than searching menus or help topics.

Customize the Quick Access Toolbar above the Ribbon too. This’ll save time if there are frequently used commands you need to access.

And don’t forget about all the other time-saving Excel shortcuts! Here are

  1. Ctrl+N: New workbook
  2. Ctrl+O: Open workbook
  3. Ctrl+S: Save workbook
  4. Ctrl+P: Print workbook
  5. Ctrl+Z: Undo
  6. Ctrl+Y: Redo
  7. Ctrl+F: Find
  8. Ctrl+H: Find and replace
  9. Ctrl+G: Go to cell
  10. Ctrl+;: Current date
  11. Ctrl+”: Copies the value from cell above
  12. Ctrl+: Copies the value from cell on the left
  13. Ctrl+1: Format cells dialog box
  14. Ctrl+B: Bold
  15. Ctrl+I: Italic
  16. Ctrl+U: Underline
  17. Ctrl+5: Strikethrough
  18. Ctrl+9: Hide rows
  19. Ctrl+0: Hide columns
  20. Ctrl+A: Select all cells
  21. Ctrl+Shift+L: Filters data set as a table
  22. Ctrl+Shift+: Insert a cell or row
  23. Ctrl+-: Delete a cell or row
  24. Ctrl+Shift+*: Select the current region

Time-saving Excel Shortcuts You Need to Learn

As a frequent Excel user, I’m always searching for ways to work more efficiently. In this article, we’ll discuss three time-saving shortcuts. These have aided millions of people in many industries, helping them save time and increase productivity.

  1. Selection shortcuts that will change your data work.
  2. Formatting shortcuts for making data look better with minimal effort.
  3. Navigation shortcuts for moving through workbooks and worksheets quickly.

Beginners and advanced users alike can use these tricks to level up!

Selection Shortcuts to Make Your Life Easier

Quickly move around the worksheet and select data with these shortcuts!

  • Ctrl+A selects the entire worksheet.
  • Shift+Spacebar selects an entire row.
  • Ctrl+Spacebar selects an entire column.
  • Ctrl+Shift+Arrow Keys selects a large range of cells in one direction.
  • Alt+; selects all visible cells in a group, excluding hidden cells.
  • Ctrl+., which enables the “Flash Fill” Excel feature, selects the current cell’s range with data automatically filled.

Move faster with these shortcuts than if you clicked each cell or row. Use F5 after applying any Selection Shortcut to navigate data easily. These shortcuts will make your workflow seamless and less exhausting.

Formatting Shortcuts to Quickly Style Your Data

Formatting Shortcuts can help you quickly style your data. For example, apply or remove strikethrough, bold or italic text, align text left, center or right, change font colors, highlight cells, and copy formatting from one cell to multiple.

Quickly search for data with the Find feature (Ctrl + F). Type in the word you’re looking for and press Enter. Excel will highlight all instances of that word.

Ctrl + 1 opens up the Format Cells dialogue box. Here you can apply different formatting styles like number formats, borders, fills and alignments.

Conditional Formatting (Alt + H + L) in Excel means you can apply formatting styles automatically, based on certain criteria such as values above or below a certain threshold. This saves time, compared to manual work.

Other useful shortcuts include auto-filling cells with numbers/dates (Ctrl + D/Ctrl + R), insertion of new rows/columns (Ctrl + Shift + -/_), and hiding/unhiding rows/columns (Ctrl + 9/Ctrl + 0).

Formatting Shortcuts have been important since computers first came out. Sarah, a data analyst at a new company, struggled with formatting vast amounts of data quickly. Her boss taught her shortcuts and how to take advantage of Excel’s features.

Navigation Shortcuts can also save you time when working with Excel. Moving around your workbook and selecting cells or ranges of cells will become faster and easier.

Navigation Shortcuts to Help You Move Faster

Want to work with Excel quickly and efficiently? Knowing Navigation Shortcuts is key! These shortcuts are designed to make your experience easier and help you move faster. Here’s a few to get you started:

  • Ctrl + ↑ (Up Arrow) – Moves selection up one row
  • Alt + → (Right Arrow) / ← (Left Arrow) – Moves selection right or left one cell
  • Ctrl + Home – Takes you to the start of the worksheet
  • Ctrl + End – Takes you to the last used cell on the worksheet

Navigate through large amounts of data quickly by using F5 (or Ctrl + G). This key opens the “Go To” dialog box. Type in specific coordinates or a named range.

Page Up and Page Down keys let you navigate through pages of data quickly, while pressing Enter takes you down one row.

Pro Tip: Quickly add Navigation Shortcuts to your Excel experience by right-clicking an empty space on a toolbar. Choose ‘Customize Commands’ > ‘From Categories drop-down list’ choose ‘All Commands’ > ‘Browse for Navigation Keys’ and add them.

Ready for more? The next section covers ‘Advanced Excel Shortcuts for Power Users‘. These additional shortcuts will make your Excel experience smoother and more time-saving.

Advanced Excel Shortcuts for Power Users

Tired of sitting for hours in front of an Excel spreadsheet? Well, it’s time to take your Excel skills to the next level. In this article, discover advanced Excel shortcuts. Impress your boss with data analysis shortcuts and simplify your workload with formula shortcuts. Want to add some pro-style graphs? We’ve got you covered with charts and graphs shortcuts. By the time we’re done, you’ll be amazed at how you ever worked without these time-saving tips.

Data Analysis Shortcuts That Will Impress Your Boss

PivotTable and PivotChart options are Data Analysis Shortcut features. They slice and dice large amounts of info quickly, so you can make decisions with one-click reports.

Conditional formatting automates your Excel streamlining process. It highlights key info, so you don’t have to search for trends.

Functions like SUMIF and COUNTIF help tally specific sets of data. No need to hunt through columns and add up numbers manually – the formulas do it for you!

Microsoft found that people who use shortcuts are 18x more productive than those who don’t. Impress your boss with the proper keyboard commands in Excel.

Formula Shortcuts Simplify Spreadsheet Work. Understand formulas that reduce mouse time and speed up activities.

Formula Shortcuts That Will Simplify Your Spreadsheet Work

Formula shortcuts can be awesome for increasing productivity in Excel. For example, Ctrl + ; easily inserts the current date. On the other hand, Ctrl + Shift + ; quickly adds the current time. F4 is great for repeating the last action – like copying & pasting formulae.

They help reduce errors from manual data entry too. No need to type out long formulas. Just use these shortcuts to get ’em quickly & accurately.

Plus, they’re fun to use. After a while, you’ll master them & work faster than ever! They’re like little life hacks that help organize your work.

I once helped a friend who was stuck on spreadsheets. Showed her some Excel shortcuts & she was able to save so much time. It was awesome!

Finally, Charts & Graphs Shortcuts to Create Professional-looking Data Visualizations will really take your spreadsheet skills to the next level.

Charts & Graphs Shortcuts to Create Professional-looking Data Visualizations

Charts and Graphs Shortcuts can help you make professional-looking data visuals. Follow these 5 steps to create beautiful charts and graphs using Excel:

  1. Pick the data range you want to turn into a chart or graph.
  2. Press Alt + F1 to get a default chart of your selected data.
  3. Press F11 to insert a chart sheet into your workbook.
  4. Press Ctrl + 1 to open the Format Chart dialog box and customize your chart’s look.
  5. Use Ctrl + Shift + Up Arrow/Down Arrow to move between chart elements.

Other shortcuts to make great data visuals include: Control+Shift+F3 to make Sparklines, Control+Shift+Select to create custom groups in pivot tables, and Alt+F8 to run macros that make multiple charts.

Using these shortcuts reduces mouse use and keystrokes, saving time and increasing productivity. They help you focus on important work tasks and save you from tedious manual work.

In the past, spreadsheet mastery was not widely used and PowerPoint presentations took days or weeks to finish. Now, with Excel, it only takes hours or minutes to create visually appealing sheets.

In Conclusion: Excel Shortcuts Are Essential for Efficient Work. Power users will benefit from these advanced Excel shortcuts by reducing time pressures, improving productivity, and freeing up bandwidth. This way, they can focus on workplace priorities and get more done in less time.

Five Facts About Time-Saving Excel Shortcuts:

  • ✅ Excel has over 500 keyboard shortcuts, but only a handful are essential for saving time. (Source: Business Insider)
  • ✅ Ctrl + S is the most common Excel shortcut used to quickly save your work. (Source: Excel Tips)
  • ✅ F4 is a powerful Excel shortcut that repeats your last action. (Source: Excel Jet)
  • ✅ Ctrl + D is a time-saving shortcut that copies the formula or value from the cell above. (Source: Professor Excel)
  • ✅ Ctrl + Shift + L is another useful Excel shortcut that quickly creates a filter in your data. (Source: Ablebits)

FAQs about 25 Time-Saving Excel Shortcuts

What are some examples of the 25 time-saving Excel shortcuts?

Here are six of the 25 time-saving Excel shortcuts:

  • F2: Edit the active cell and put the insertion point at the end of the line
  • Ctrl + Shift + Enter: Enter a formula as an array formula
  • Alt + ; : Select visible cells in the current selection
  • Ctrl + 1: Open the Format Cells dialog box
  • Ctrl + D: Fill down from the cell above
  • Ctrl + Shift + L: Turn filters on or off in a list

How can these 25 time-saving Excel shortcuts help me?

By using these time-saving Excel shortcuts, you can work more efficiently and save time. Instead of clicking through menus and options, you can perform a variety of tasks quickly and easily using keyboard shortcuts.

Are these shortcuts easy to learn?

Many of these shortcuts will become second nature to you after just a few uses. However, it may take some time and practice to become completely comfortable with all 25 shortcuts.

Can I customize these Excel shortcuts?

In most cases, yes. You can customize keyboard shortcuts in Excel by going to the File tab, clicking Options, and selecting Customize Ribbon. From there, you can choose which commands you want to assign keyboard shortcuts to.

Can I use these Excel shortcuts on a Mac?

Yes, most of these shortcuts work on both PC and Mac. However, some shortcuts may be slightly different depending on your operating system and version of Excel.

What if I forget one of these Excel shortcuts?

Not to worry, Excel has a built-in feature that lets you search for commands and keyboard shortcuts. Just press Ctrl + F1 to open the Ribbon and then type in the name of the command or the keyword for the shortcut you’re looking for.