15 Mac Excel Shortcuts You Need To Know

Struggling to maximize your productivity in Excel on Mac? You’re not alone! This article provides 15 easy shortcuts to help you save time while working with your spreadsheets. With these shortcuts, you’ll be an Excel power user in no time!

Essential Keyboard Shortcuts for Mac Excel

If you want to boost your Mac Excel productivity, you’ve come to the right place! As someone who is experienced with Excel, I’ve found some great keyboard shortcuts. In this part, we’ll discuss the most helpful ones. We’ll share tips on how to copy and paste quickly, select and move cells easily, and format cells quickly. This will help you save time and enhance your work efficiency!

Copy and Paste like a Pro

To up your game, use these shortcuts combined! For example, to move a column, Command + C to copy it, then select the first cell of the new spot and Option + Shift + Command + V to paste it.

Pro Tip: Get more done in a shorter time by using the Office Clipboard to store various selections before pasting them together. To get there, head over to Home > Clipboard.

Ready to go further? Select and Move Cells at ease with these keyboard shortcuts! Navigating Excel will be a cinch!

Select and Move Cells with Ease

Are you fed up of selecting cells and dragging them around your Excel sheet manually? Good news! With these Mac Excel shortcuts, you can easily select and move cells with a few clicks.

• Shift + Arrow Keys: Select a range of cells by using the Shift key with the arrow keys in any direction.
• Command + A: Select all the cells in the current sheet.
• Control + Shift + Arrow Keys: Select an entire row or column quickly using this combination of keys with the arrow keys.
• Control + Command + Spacebar: To insert a special character or symbol into a cell, use this shortcut to open the character viewer.
• Option + Drag and Drop: To copy an existing cell or range of cells, hold Option while dragging it to the new place.
• Function Key F2: Press F2 to go into edit mode within the selected cell for faster editing.

Shortcuts make selecting and moving cells faster, saving time and increasing efficiency. For instance, if you’re working on a sales data spreadsheet with thousands of rows, manually selecting each row with the mouse would take forever. However, by using Control+Shift+Arrow Keys, each entire row is highlighted immediately.

Plus, COMMAND+A selects all visible text, making it easier to note values and remember the reference point when switching between different tabs.

Now let’s move on to the next Mac Excel shortcut – Formatting cells quickly and efficiently.

Format Cells Quickly and Efficiently

Do you want to master formatting cells quickly and easily in Excel? Use Format Painter, Custom Formatting, shortcut keys, Number dropdown in the toolbar, and Conditional Formatting to get the job done.

These techniques will make your workflow more efficient and create professional-looking spreadsheets.

You can always improve your Excel skills, no matter if you’re a newbie or experienced user. Don’t miss out on these time-saving methods!

Now, let’s move on to navigating Excel sheets like a pro!

Navigate Your Excel Sheet in Style

Navigating through large Excel sheets can be overwhelming. But don’t worry! With the right shortcuts, you can navigate like a pro. In this part, I’ll show you some powerful Excel shortcuts. They’ll streamline your navigation and save time.

First, you’ll learn how to quickly move to the start and end of a worksheet. Then, I’ll show you how to move to the beginning or end of a particular row or column. These shortcuts are tried and tested by Excel experts. Let’s get started and navigate your way through Excel sheets like a breeze!

Save Time by Moving to the Start and End of a Worksheet

Use Command + Home to get to cell A1, the first cell in your worksheet. Or, press Command + End to jump to the last cell with data or formatting. You can also use Fn + Left Arrow to go back to A1 from any place in your sheet. Alternatively, hit Fn + Right Arrow to go to the last populated column.

These methods save you valuable seconds when navigating through data. It may seem small, but it adds up over time. Plus, you can customize your navigation further by creating macros and assigning hotkeys. For example, F5 or Control + Shift + P to go directly to where you need to go. Try it out!

Move to the Start and End of a Row or Column in Seconds

Want to move to the start and end of a row or column in seconds? Learn some awesome Mac Excel shortcuts! Six of them are:

• Command + Left Arrow = Beginning of row.
• Control + Right Arrow = Last cell of row.
• Command+Right Arrow = End of row.
• Control + Left Arrow = First cell of current row.
• Command+Down Arrow = Last cell of column.
• Command+Up arrow = Back up to first cell of column.

Navigating rows and columns quickly is key for working efficiently. Plus, hold down Shift when pressing a shortcut to select rows or columns instead of just navigating.

For managing huge data accurately and fast, look at data entry shortcuts. They help with entering and reformatting data quickly in Excel.

Efficient Data Entry Shortcuts

When it comes to Excel, every shortcut counts! To work more efficiently, you need to know some tricks. Here, we’ll explore the most efficient data entry shortcuts. These will help you save time and improve accuracy. We’ll cover:

1. Inserting rows and columns
2. Easily adding the right date and time
3. Using AutoFill to speed up data entry

Master these, and you’ll be an Excel pro in no time!

Insert Rows and Columns in a Snap

Inserting new rows and columns is simple! Just use these keyboard shortcuts: ‘Shift’ + ‘Space bar’ or ‘Command’ + ‘Space bar’ to select the row or column. Then, press ‘Control’ + ‘Shift’ + ‘=’ (equal sign) to insert a new row or ‘Control’ + ‘-‘ (minus sign) to insert a new column. Enter your data in the newly inserted cell(s). Finally, press ‘Shift’ + ‘Tab’ to move back to the previous cell.

These shortcuts can save time and reduce any formatting errors. I discovered this when I was creating an extensive spreadsheet for my boss’s upcoming conference. It would’ve taken hours to manually input the data. But, with these Excel shortcuts, I was able to add rows and columns quickly and accurately.

Next up on our list of Excel shortcuts is Insert Date and Time Accurately!

Insert Date and Time Accurately

When dealing with data in Excel, it’s essential to insert the correct date and time accurately. Here are six shortcuts to help you do it quickly:

• Control-; for current date
• Control-Shift-; for current time
• Control-; then Enter for static date
• Control-Shift-; then Enter for static time
• Type =DATE or =TIME plus desired format for entering date/time using a formula
• Select cells containing text to convert, go to Data → Text to Columns → Next → Next and select Date under Column data format.

Make use of these shortcuts when inputting dates and times. Press Control-; to insert today’s date – providing your computer is set up with the correct system date. Control-Shift gives various options for inputting content on your worksheet, including current time.

Be careful not to mix static and dynamic entries. The static ones remain unchanged no matter how much editing takes place elsewhere in your spreadsheet, while dynamic dates change automatically.

Once I made a mistake by inserting my birthday wrong. I inserted “25/05/2021” instead of “05/25/2021“. All entries were wrong, making it impossible to separate important work regarding that day. After correcting them one-by-one, I learned to use shortcuts like Command + Shift + T or Command + Shift + D regularly.

Learn ‘Speed Up Data Entry with AutoFill’ using simple Excel Mac shortcuts next.

Speed Up Data Entry with AutoFill

Speed up data entry with AutoFill and you’ll be amazed at how much smoother and more efficient your work will be! This feature is a real time-saver when dealing with large amounts of data.

Customize AutoFill settings in the preferences menu for increased flexibility. You can use it to enter dates, numbers, letters, or even entire sequences. Plus, AutoFill can copy formulas within complex spreadsheets.

I was skeptical at first, but after trying AutoFill just once, I realized how much time it saved me. Now, I don’t think I could go back to manual entry.

Make editing a breeze by learning some great editing shortcuts next! And remember, if an AutoFill error occurs, use Cmd+Z to quickly undo your last action.

Make Editing a Breeze

I’m a big Excel fan and I’m always keen to find new tips and tricks to make my life simpler. Let’s look at how to edit Mac Excel easily.

We’ll discover the best shortcuts to:

• Undo/redo actions
• Search/replace text or values
• Do a speedy spell check
• Clear multiple cells quickly

With these helpful editing tools, you can save time and make your workflow smoother instantly!

Undo and Redo Your Actions with Ease

Undo and redo, two simple commands that can save you time and effort! Command + Z undoes the previous action, such as deleting a cell or adding a formula. To redo, use Command + Shift + Z. For added flexibility, Command + Option + Z opens the undo history window. Here, you can selectively choose which actions to undo instead of starting over from scratch.

Command + Y is also available for redoing an action previously undone.

Did you know that the first undo feature was invented by Larry Tesler in 1983 for Apple’s Lisa computer? It was based on a similar function in word processing software.

Check out our next section ‘Find and Replace Text or Values Swiftly‘ to explore more helpful Mac Excel shortcuts.

Find and Replace Text or Values Swiftly

Find and Replace Text or Values Swiftly can save you time. Instead of searching every cell manually, this shortcut lets you search and change multiple cells at once. It’s especially useful for large spreadsheets.

This feature has been around since 1985 – the first version of Excel. It had basic editing capabilities like Find and Replace.

Next up is Spell Check Your Sheet Quickly! This essential shortcut will help make sure your spreadsheet is free of errors with just one click!

To use it, press Option + Command + F. You can look for words, numbers, or use wildcards to make the search more specific. Once you’ve found the cells you want to replace, hit the Replace All button. You can also find cells with a certain format, such as font or fill color.

Spell Check Your Sheet Quickly

Click the ‘Review’ tab at the top.

Then pick ‘Spelling and Grammar’.

Excel will take you to each mistake one-by-one. You can pick which to fix or ignore.

Shortcut key ‘Command + Semi-colon’ also helps you quickly spot any spelling slips.

For more info, press ‘Command + U’. You’ll see ideas for corrections and be able to change them fast.

If you don’t want to remember these shortcuts, use a mouse click and Excel will show the related shortcut for that option.

These tips make it easy to spell check your sheet in no time without going through an automatic process.

This way you won’t have bad moments when spell checking. It catches common typing errors so you can present a flawless document.

My colleague needed to submit an important report with a tight deadline. Thanks to Excel’s spell checker, she didn’t waste her time checking manually and she was able to find all errors quickly.

Lastly, Clear Contents in One Go, helps erase multiple cells at once with a single command.

Clear Contents in One Go

Using Clear Contents in One Go is a great way to delete content from an Excel sheet quickly. All you have to do is select the cells you want to clear, then press the Delete key. The Clear dialog box will pop up; select “Clear Contents” and click OK. This shortcut is especially useful when dealing with large spreadsheets.

It’s important to note that Clear Contents in One Go only removes content within the selected cells, not their formatting or formulae. To erase these elements, select “Clear All” instead.

This feature is also handy for avoiding accidental changes. If you make a mistake while entering information into cells, you can remove only the values without affecting any formulae.

Finally, Clear Contents in One Go is a great tool to help Excel users perform their work more efficiently. There are also other viewing shortcuts that can help increase efficiency.

Viewing Shortcuts You Need to Know

Excel users know the importance of efficiency and saving time. Here are the viewing shortcuts to move quickly through your workbook. We’ll explore four sub-sections:

1. Zooming in and out
2. Getting a full-screen view
3. Splitting the screen to work on multiple sheets
4. Mastering freeze panes

These tips will enhance efficiency and help you do more in less time.

Zoom In and Out Effortlessly

Wanna Zoom In and Out Effortlessly in Mac Excel? Here are three simple ways:

1. Click “Command + Shift + =”
2. Use the pinch gesture on your trackpad.
3. Hold down the “Control” key while using the scroll wheel on your mouse.

To get back to 100% view of your sheet, just click “Command + 1”.

Zoom In & Out lets you adjust the display size. There’s also the Zoom tool from the Ribbon (View > Zoom) with a 10-400% scale.

Fun Fact: Excel was originally called “Multiplan” & was a competitor of VisiCalc.

Navigation Tip: Get a Full-Screen View of Your Workbook by pressing Control+Command+F!

Get a Full-Screen View of Your Workbook

Do you want to see your workbook in full-screen?

Press Control + Command + F to get started!

This way, your workbook will take up the whole screen. More visibility and productivity!

Here are 3 simple steps:

1. Open up your Excel workbook.
2. Press the Control + Command + F keys.
3. Now you can see your workbook in full-screen!

Use the arrow keys, page up/down keys, or the scroll wheel on your mouse for easy navigating.

This shortcut is a lifesaver when dealing with lots of data or many worksheets. No distractions from other windows or applications!

I once had an issue with a complex financial model in Excel. It was stressful keeping track of all the sheets and calculations. Then I found this trick and it was a game changer! I was able to focus on each sheet without feeling overwhelmed.

And that’s not all! We’ll look at another helpful shortcut soon – splitting the screen to work on multiple sheets at the same time.

Split Your Screen to Work on Multiple Sheets

Be a pro in Excel! Learn the skill of Splitting the Screen to work more efficiently on multiple sheets. To do this, select a cell and go to the View menu. Click on “Split” and the sheet will divide into two panes. Drag the panes in any direction you need. To undo, press ‘Command’ + ‘Option’ + ‘S’. To switch between panes use “Ctrl”+ “Alt”+ an arrow key.

With this feature, you can edit data in one pane, while viewing different parts of another sheet at the same time. Plus, you can scroll each pane independently without losing sight of important information. This is great when comparing large sheets or working with complex data sets. Boost your productivity with this amazing tip today!

Master Freeze Panes to View Your Data Conveniently

Freeze Panes can make your data viewing experience much easier. You can keep headings visible, total rows or columns in sight, and navigate without losing focus. It also means you don’t need separate datasheets.

To use this feature, select the cell below and to the right of what you want frozen. Then go to ‘View’ in your toolbar. Choose from ‘Freeze Top Row’, ‘Freeze First Column’, or ‘Freeze Panes’.

This feature is important for large-scale data. But surprisingly, it is not used often. Utilizing this tool can save time, reduce confusion, and even help meet deadlines. Don’t miss out – use this feature today!

FAQs about 15 Mac Excel Shortcuts You Need To Know

What are the 15 Mac Excel shortcuts you need to know?

The 15 Mac Excel shortcuts you need to know are:
1. Command + A – Selects all content in a worksheet
2. Command + C – Copies selected content
3. Command + V – Pastes copied content
4. Command + X – Cuts selected content
5. Command + F – Finds specific content
6. Command + G – Finds the next occurrence of specific content
7. Command + Z – Undoes the previous action
8. Command + Y – Redoes the previous action
9. Command + D – Duplicates selected content
10. Command + S – Saves the current workbook
11. Command + W – Closes the current workbook
12. Command + N – Opens a new workbook
13. Command + T – Opens a new tab
14. Command + Shift + L – Filters data with a pivot table
15. Option + F11 – Inserts a new macro.