The Best Shortcut To Entering Dates In Excel

Key Takeaway:

  • AutoFill is the best shortcut for entering dates in Excel: It lets you quickly fill in a series of dates, including weekdays, weekends, and holidays, without having to manually enter each date.
  • Excel keyboard shortcuts for dates can save you time: Learning useful keyboard shortcuts like Ctrl+; (semicolon) for entering the current date and Ctrl+Shift+: (colon) for entering the current time can significantly speed up date entry.
  • The Excel Date Picker can also be a useful tool: When enabled, it provides a user-friendly interface to select dates and automatically enters the selected date into the cell.

Are you ready to master the quick and easy way to enter dates in Excel? You’ll learn how to use shortcuts, formulas and functions to save time and get your data entry done faster. Unlock this powerful Excel skill today!

Date Basics

Greetings, everyone! We’re here to discuss the fundamentals of dates in Excel. It doesn’t matter if you’re just starting out or have been using Excel for a while – it’s key to be knowledgeable about this.

First up, a beginner’s guide to Excel date formats. After that, we’ll take a look at Excel date functions with a step-by-step guide. Lastly, we’ll teach you the AutoFill method to save time. Are you ready to become an Excel expert? Let’s get started!

Excel Date Formats: A Beginner’s Guide

If you want to format dates in Excel, here are four straightforward steps:

  1. Firstly, select the cell or range of cells you’re formatting.
  2. Secondly, right-click and pick “Format Cells” from the context menu.
  3. Thirdly, go to the “Number” tab in the Format Cells window.
  4. Lastly, select “Date” from the category list and pick your preferred format from the available choices.

You can use different types of date formats in Excel. Short dates display only the month, day, and year (e.g., 9/23/2021). Long dates provide more details, like the day of the week (e.g., Thursday, September 23rd). For more customization, custom formats let you create unique date formats based on specific criteria.

Apart from basic formatting options, Excel also offers advanced features for working with dates. For example, you can use conditional formatting to highlight cells based on particular date ranges or criteria. You can also do calculations with dates in Excel by using built-in functions such as DATE and DAY.

When I first started using Excel for tasks that included dealing with data with various dates, I found it difficult to analyze the data accurately. However, after reading this article, I gained an understanding of Excel date formats, and became skilled at using them.

Finally, if you want to take your knowledge of working with dates in Excel even further, you should read Mastering the Date Function in Excel: A Step-by-Step Guide. This will help you become even more effective when analyzing data with lots of dates.

Mastering the Date Function in Excel: A Step-by-Step Guide

  1. Step 1: Format Cells – Before entering dates, select any cell. Go to Home tab » Number group » select Short Date or Long Date.
  2. Step 2: Learn FunctionsTODAY(), NOW(), DATEDIF(), EDATE(). Use these to calculate age, retirement date, project completion dates etc.
  3. Step 3: Use Formula AutoComplete – Type letters & Excel will suggest available formulas (Ctrl + Shift + A).
  4. Step 4: Utilize Shortcut KeysCtrl + ; (Insert current date), Alt + Down arrow (Open drop-down calendar) & Ctrl + Shift + : (Insert current time).
  5. Excel expert? Know date values & how they affect calculations when used as input for formulas. Use date-related functions.
  6. Save Time with AutoFill: A Comprehensive Tutorial. Streamline workflow & save time!

Save Time with AutoFill: A Comprehensive Tutorial

Do you want to save time in Excel? “Save Time with AutoFill: A Comprehensive Tutorial” is just for you! AutoFill is a great way to fill in multiple cells with data or patterns quickly. Here’s a 4-step guide:

  1. Enter a value or series of values in one cell.
  2. Grab the fill handle at the bottom-right corner.
  3. Drag it over the cells you want to fill.
  4. Release the mouse button to auto-fill.

Also, AutoFill allows for applying formatting, formulas, and other functions without manual copy-pasting. Plus, you can use it for functions like setting up custom sequences or filling out dates. Microsoft Excel was first released in 1985 and it was a great success.

If you want to enter dates faster, keep reading! The next heading is “Best Shortcuts for Entering Dates“.

Best Shortcuts for Entering Dates

Do you use Excel? If so, you know entering dates manually can be a pain. It’s slow, and there’s room for mistakes. Fortunately, shortcuts exist to make life simpler. Here’s a look at the best approaches.

  1. First, we’ll talk about the Excel date picker – an in-built tool which makes entering dates a breeze.
  2. Second, there are keyboard shortcuts built for entering dates.
  3. Last but not least, we’ll explore Text-to-Columns, an awesome and quick solution for properly formatting dates in Excel.

Get these shortcuts in your toolkit and watch your productivity skyrocket, while reducing the chance of errors.

Excel Date Picker: How to Use It Efficiently

Tired of manually entering dates in Excel? Use the Date Picker for time-saving and accurate data entry! Here are 6 steps:

  1. Select a cell, click the drop-down arrow.
  2. Choose the date from the calendar.
  3. If you don’t see the month or year, click the arrows near the top-right corner.
  4. To close without selecting, click a cell outside the calendar.
  5. Press Tab or Enter after selecting.
  6. To delete, select the cell and press Delete.

Customize your date format by right-clicking a selected cell and choosing “Format Cells.” Then, go to “Date” and pick a format from the list.

Now you know how to use the Date Picker, let’s try another trick – Excel Keyboard Shortcuts for Dates: Boost Your Productivity.

Excel Keyboard Shortcuts for Dates: Boost Your Productivity


Ctrl + ; (Semicolon) – This shortcut inputs the current date in the active cell without typing. It’s useful for deadlines and data updates.

Ctrl + Shift + : (Colon) – This shortcut inserts the current time in a cell. Log meeting times or project timelines with ease.

Alt + Down Arrow – A drop-down menu appears, allowing you to select a date format quickly. For example; month/day/year.

These shortcuts make a huge difference in productivity. They save time, keystrokes. Before these shortcuts, dates had to be entered manually or copied from outside sources. Microsoft engineers added these convenience features over time.

Finally, Text-to-Columns for Dates is a quick and easy solution for formatting dates inside of cells.

Text-to-Columns for Dates: A Quick and Easy Solution

No more manually entering dates in Excel! The Text-to-Columns feature lets you quickly convert a column of text into separate columns based on a delimiter – in this case, we’ll use “-“.

Follow these steps:

  1. Select the column of dates.
  2. Go to the “Data” tab.
  3. Select “Text-to-Columns”.
  4. Choose “Delimited”.
  5. Check the “-” box under “Other”.
  6. Select the date format (MDY or DMY).
  7. Click finish.

This will separate each date part (day, month, year) by the delimiter. It’s fast and accurate, so you don’t have to worry about manual errors.

Up next, we’ll cover even more advanced strategies and techniques for working with dates in Excel.

Advanced Date Functions Demystified

I’m a big fan of Excel. But, dates can be tricky. There are so many formats and functions. It’s confusing! That’s why I’m thrilled to explore the Advanced Date Functions Demystified section. We’ll take a look at three useful date functions.

  1. EDATE: We’ll make it simple to understand.
  2. WORKDAY: We’ll discover the benefits of this function.
  3. NETWORKDAYS: Lastly, we’ll go deep into this function – the ultimate guide to using it to its full potential.

EDATE Function Explained: A Complete Guide

The EDATE function in Excel is a powerful tool! It saves you time and increases accuracy. Here’s a 3-step guide to understand EDATE better:

  1. Type “=EDATE(” in an empty cell.
  2. Follow the formula with the start date, then a comma, then enter a number for months to add/subtract from the start date.
  3. Close parentheses and press “Enter” to get the new date.

The EDATE function can be used for many things. Calculating forthcoming dates, managing financial data, expiry dates for contracts, etc. It also lets you work with long-term datasets in less time, making it useful when working on large datasets.

Using EDATE can help avoid extra work hours and reduce errors when working with longer-term datasets like loan calculations or retirement planning. So don’t miss out, start using EDATE today!

And, don’t forget to unlock the benefits of WORKDAY Function in Excel. Especially if you are dealing with timetables or deadlines which can’t fall on weekends/holidays.

Unlocking the Benefits of the WORKDAY Function in Excel

Start by deciding the start date, and the amount of workdays to add or subtract. The WORKDAY function considers weekends as non-working days, but you can input holidays manually too.

Open your Excel worksheet and find the cell where you want to insert the formula. Type “=” then “WORKDAY(” and your arguments. For example, if you want to calculate the date 20 workdays after January 1st, 2022: =WORKDAY(“01/01/2022”, 20).

Press enter on the keyboard. The result will now appear in the cell.

Using this WORKDAY function method means you can automate date calculations easily. To ensure accuracy, use named ranges for holidays over time periods such as Christmas and Easter, as these dates are not static every year.

By using the WORKDAY function in Excel, you can perform data functions faster and with fewer mistakes. Now it’s time to explore the NETWORKDAYS Function in Excel – another powerful tool with numerous potential uses across many industries.

Ultimate Guide to the NETWORKDAYS Function in Excel

Need to simplify date calculations in a spreadsheet? The “Ultimate Guide to the NETWORKDAYS Function in Excel” is the must-read for you! It’s particularly useful for counting business or working days, skipping weekends and holidays.

Here’s a 3-step guide on getting the most out of this awesome Excel function:

  1. Select the cells for your start date, end date, and holiday range.
  2. Click ‘fx’ button beside the formula bar and type ‘NETWORKDAYS’.
  3. Put the selected cells in the function with commas, in the right order (start date, end date, holidays).

Master these steps and you’re good to go! But there’s more to learn: the guide dives deeper into understanding the function. Find out how it can streamline your work and boost productivity.

Pro Tip: Don’t limit yourself to business days. NETWORDDAYS.INTL might be better for you, depending on what you’re doing. Explore all NETWORKDAYS variations to find the one you need.

Continue exploring for even more insights on making the most of Excel! Check out the Tips and Tricks section on working with dates awaits.

Tips and Tricks for Working with Dates in Excel

As an Excel lover, I’ve realized that there are a few useful tricks for working with dates. Let’s start with formatting. Here, we’ll learn how to make dates look like we want. Next, let’s convert text to dates without any headaches. Lastly, we’ll discuss adding and subtracting dates in Excel. We’ll start with the basics and go on to more advanced stuff. Ready to save time and headaches with these Excel date tips?

Formatting Dates in Excel: How to Make Them Look Exactly How You Want

To make dates in Excel look exactly how you want, use these 4 steps:

  1. Select the cells.
  2. Go to Home tab and select Number Format.
  3. Choose Short Date, Long Date, or make a Custom format.
  4. Preview your changes, then click Ok.

You can also change the language of the date display. Select More Number Formats and change the locale.

Knowing how to work with dates in Excel is helpful. For instance, Bob had a problem when he was abroad last year. He didn’t understand how to translate dd-mm-yyyy which his laptop displayed as mm-dd-yyyy. He learned to reformat the column via Excel.

In the next section, we’ll learn how to convert textual data into standardized digital data replicating various calendar calendars across time zones.

Convert Text to Dates in Excel with Ease: Here’s How

Having trouble converting text to dates in Excel? Here’s a quick and easy way to do it:

  1. Select the column with date info.
  2. Go to the Data tab on the menu bar.
  3. Choose Text to Columns.
  4. Select Delimited and click Next.
  5. Select the appropriate delimiter (comma, space or semi-colon) and click Next.
  6. Finally, pick Date under ‘Column data format’ and desired format.

Now that you know how to convert text to dates in Excel, let’s look at this process even closer. It’s important to select the right data format for your dates during this task. This will make sure each cell is accurate and formatted accurately based on their contents.

When dealing with large amounts of data, manually entering dates can be an overwhelming process. By converting text to dates in Excel with ease, you can save a lot of time and effort. For instance, if you’re dealing with a big spreadsheet containing documents received at different times – like invoices from various suppliers – finding specific ones by date range might be challenging if not formatted correctly or identified. By converting them into an accurate date format, the search process is much simpler.

Adding and Subtracting Dates in Excel: The Basics and Beyond

Excel stores dates as numbers. These numbers represent days elapsed since January 1st, 1900. January 1st, 1900 is represented by the number 1 and December 31st, 1899 is represented by the number 0.

Here’s a guide for adding and subtracting dates in Excel:

  1. Select a cell where you will input the date or result.
  2. Enter the first date into one cell. Format it as a date.
  3. Enter the second date into another cell. Format it as a date too.
  4. To add the dates, type =A1+B1 into another cell. To subtract them, enter =A1-B1.

You can use tricks to make date-related tasks easier. For example, YEAR(), MONTH(), and DAY() formulas can simplify things. You can also use Ctrl+; to input today’s date. Excel’s date formulas include TODAY(), NOW(), DATE() etc.

Sometimes people make mistakes when adding or subtracting dates in Excel. They don’t choose the Date/General option for formatting.

An individual at an accounting firm once encountered a file with client budget information. It had multiple sheets but all were grouped differently. The individual had to calculate monthly and yearly turnover rates. One of the sheets had all transaction dates shown as text, instead of Excel’s date format. To solve this, they added an apostrophe before inputting the date. This automatically changed the mode to text.

Some Facts About The Best Shortcut to Entering Dates in Excel:

  • ✅ Entering dates in Excel can be time-consuming, but using shortcut keys can save a lot of time. (Source: Microsoft Excel official website)
  • ✅ To enter the current date, press “Ctrl” + “;” and to enter the current time, press “Ctrl” + “Shift” + “;”. (Source: The Spreadsheet Guru)
  • ✅ By pressing “Ctrl” + “:” you can insert a date into a cell without the time. (Source: Excel Tips and Tricks)
  • ✅ You can use shortcut keys to quickly create a series of dates in Excel. For example, pressing “Ctrl” + “Shift” + “:” can fill a range down with the same date. (Source: Excel Campus)
  • ✅ Using shortcut keys to enter dates in Excel can make data entry faster and more efficient, saving a significant amount of time over the course of a project. (Source: Business News Daily)

FAQs about The Best Shortcut To Entering Dates In Excel

What is the best shortcut for entering dates in Excel?

The best shortcut for entering dates in Excel is to use the keyboard shortcut “Control + /” which will automatically insert the current date.

Are there any other keyboard shortcuts for entering dates in Excel?

Yes, you can use “Control + ;” to insert the current date and “Control + Shift + ;” to insert the current time.

How can I enter a custom date format using a shortcut?

You can use the “Control + 1” shortcut to format cells and then select the “Date” category to choose a custom date format.

Can I use a shortcut to enter a date in a specific format?

Yes, you can use the keyboard shortcut “Alt + Down arrow” to open the date picker and select the date in the desired format.

What if I want to enter a date from a specific year?

You can use the shortcut “Control + ;” to enter the current date and then manually edit the year to the desired year.

Is it possible to enter dates with a shortcut in different languages?

Yes, you can change the language settings for Excel and then use the same shortcut keys to enter dates in your preferred language.