15 Excel Shortcuts For Adding Rows And Columns

Key Takeaway:

  • Select rows and columns faster: Use CTRL + Space to select a row and SHIFT + Space to select a column.
  • Speed up row and column insertion: Press CTRL + + to insert a row quickly and CTRL + SHIFT + + to insert a column easily.
  • Delete rows and columns efficiently: Use CTRL + – to delete a row quickly and CTRL + SHIFT + – to delete a column easily.
  • Move rows and columns easily: Use CTRL + ALT + ↑/↓ to move a row faster and CTRL + ALT + ←/→ to move a column quickly.
  • Quick ways to copy rows and columns: Use CTRL + D to copy a row swiftly and CTRL + SHIFT + D to copy a column easily.
  • Hide and unhide rows and columns quickly: Use CTRL + 9 to hide a row easily and CTRL + SHIFT + 9 to hide a column swiftly.
  • Speed up row and column filling: Use CTRL + R to fill a row faster and CTRL + SHIFT + R to fill a column quickly.

Need help working with rows and columns in Excel? You’re in luck! This article offers 15 simple shortcuts to help make your task easier and more efficient. Stop wasting time with mundane Excel tasks and unlock the power of shortcuts – the easy way!

Excel Shortcuts for Adding Rows and Columns

Spent hours in Excel? Then, shortcuts are your best bet! This article dives deep into the most useful Excel shortcuts for adding rows and columns. We’ll explore how to select them fast, so you can speed up your workflow. After reading this, you’ll add rows and columns like a pro. You’ll wonder how you ever got by without these simple yet powerful shortcuts!

Excel Shortcuts for Adding Rows and Columns-15 Excel Shortcuts for Adding Rows and Columns,

Image credits: manycoders.com by Joel Arnold

How to Select Rows and Columns Faster

Selecting rows and columns in Excel can be a chore. But, with these tips and tricks, you’ll be able to do it faster. Here’s six ways to select rows/columns quickly:

  • Click on the row/column header.
  • Select adjacent rows/columns by dragging their headers.
  • Select non-adjacent rows/columns by holding CTRL and clicking their headers.
  • Select an entire worksheet by clicking the box above row 1 and left of column A.
  • Press Shift + Spacebar to select a row.
  • Press CTRL + Space to select a column.

Adding new rows/columns is also common. To add a row, right-click the number of the row you want to start from and press “Insert.” Excel will shift subsequent numbers down one. Same for columns.

Pro Tip: To add multiple blank rows quickly, merge the first cell into as many cells as needed. Then, press CTRL + =. This simulates pressing enter but with CTRL + Enter. This shortcut will help you add several rows at once.

Selecting a row: Press CTRL + Space

Working with data in Excel can be time-consuming if you don’t know shortcuts. CTRL+Space is one of the quickest ways to select a row. Here’s how:

  1. Click any cell within the row you want to select.
  2. Press and hold down the CTRL key.
  3. While holding down CTRL, press the Space key.

The entire row will be highlighted! This can save lots of time when formatting or deleting data. Plus, it’s especially helpful when working with large spreadsheets – instead of scrolling and selecting manually, CTRL+Space can help streamline your workflow. Microsoft Excel’s official documentation even states that it’s faster than dragging across many cells.

If you want to increase productivity in Excel, adding these shortcuts to your repertoire is a great place to start. Now let’s look at how to select a column: Press SHIFT+Space.

Selecting a column: Press SHIFT + Space

Pressing SHIFT + Space is a shortcut to select an entire column in Excel. This can be handy when you need to do something to a column without changing other cells. Here’s how to do it quickly:

  1. Click in the column.
  2. Hold SHIFT on your keyboard.
  3. Press Spacebar.
  4. Release both keys.
  5. See if the column is highlighted blue.

You can also use the shortcut to select multiple columns. It’s faster than selecting each cell. Save time and effort by using this shortcut next time!

I was recently working on data for my company’s annual report. I had to highlight each cell individually and it was taking too long. Then someone suggested SHIFT + SPACE and it helped speed up my work.

Now let’s look at another helpful Excel shortcut – ‘Speeding up Row and Column Insertion.’

Speeding up Row and Column Insertion

Do you waste hours on Excel? If you work with it often, you know how slow it can be. This section shows some shortcuts to quicken common Excel functions. We’ll talk about inserting rows and columns faster.

The two best shortcuts are:

  • CTRL + + to quickly insert a row
  • CTRL + SHIFT + + to insert a column

These shortcuts help you speed up your Excel experience, making your workday much more efficient.

Speeding up Row and Column Insertion-15 Excel Shortcuts for Adding Rows and Columns,

Image credits: manycoders.com by Harry Jones

Insert a row quickly: Use CTRL + +

Insert a row quickly? Use CTRL + +! This shortcut is super handy when dealing with bulk entries. It’s quicker than manually right-clicking and choosing “Insert” from the menu options.

Remember these 6 points when using it:

  • Select the row above where you want the new row to be added.
  • Press and hold down the CTRL key on your keyboard.
  • Press the + key on your keyboard while holding down CTRL.
  • A new row will be inserted below the selected row.
  • Release both keys once you see the new row appear.
  • This can also be used to insert multiple rows at once by selecting multiple rows before using this shortcut.

It’s important to note that you should select any cell within the target column before executing the shortcut. Otherwise, Excel may copy formulas and data validation down for all new rows within that same column.

Pro Tip – To insert a column easily, try CTRL + SHIFT + +.

Insert a column easily: Try CTRL + SHIFT + +

Easily insert a column in Excel with the shortcut key combination of CTRL + SHIFT + +. This shortcut can save you time! Here are five points that outline its benefits:

  • It’s faster than using the right-click menu.
  • You can select multiple columns and add them quickly.
  • It always adds the column to the left of your selection.
  • It works even if you don’t have any cells selected.
  • The plus ‘+’ symbol is easy to remember.

This shortcut is great for when you’re dealing with large amounts of data. It has saved me time from having to select a cell and right-click to insert a new column. Just highlight adjacent groupings and press CTRL+SHIFT++!

In addition, there are also shortcuts for removing rows and columns efficiently. Stay tuned for our next heading to explore these shortcuts further!

Deleting Rows and Columns Efficiently

I’m an Excel aficionado and always exploring ways to streamline my work. One tricky part is deleting rows and columns. Excel’s interface isn’t usually very obvious. If the spreadsheet’s big, manually deleting rows and columns can be a huge time-waster. No need to worry, fellow spreadsheet fans! This article shares two shortcuts which make deleting rows and columns lightning-fast. Use CTRL + – and CTRL + SHIFT + – on your keyboard and you’ll be a pro in no time.

Deleting Rows and Columns Efficiently-15 Excel Shortcuts for Adding Rows and Columns,

Image credits: manycoders.com by Adam Duncun

Delete a row swiftly: Use CTRL + –

Swiftly delete a row in Excel? Use CTRL + –! Here’s how:

  1. Select the row you want to delete.
  2. Hold CTRL and press “” once.
  3. Release both keys.
  4. A pop-up will ask if you want to shift cells up or left – choose “Shift cells up“.
  5. Press Enter.

This shortcut is much faster than deleting manually. Plus, it’s great when you have multiple rows to delete!

Now try deleting columns with CTRL + SHIFT + – – this one does more than just deleting rows. Stay tuned for more!

Delete a column easily: Try CTRL + SHIFT + –

Eliminating a column is simple – just use CTRL + SHIFT + –. To delete a column in Excel quickly, follow these steps:

  1. Select the entire column you want to delete by clicking its letter heading at the top of the screen.
  2. Press and hold the CTRL and SHIFT keys simultaneously.
  3. Press the minus key.
  4. Select “Entire Column” in the ensuing dialogue box, and click OK.

Managing large data sets in Excel is much easier when you know how to delete columns. Shortcuts like CTRL + SHIFT + – make the process quick and easy.

Deleting rows and columns is a must-have skill for any spreadsheet software user. With just a few clicks or keystrokes, you can easily arrange your data for better analysis and presentation.

Moreover, shortcuts like CTRL + SHIFT + – are especially helpful when dealing with large data sets that require frequent modifications. This feature lets you quickly adjust columns as needed, instead of manually deleting them.

TechRepublic states that “In its native format (XLS or XLSX), Excel puts limits on what you can do-like inserting more than about 16K rows-but you can expand those limits several times over if portability isn’t an issue.” This means that, while there are limits to what Excel can do natively, there are ways to get around them if you need more flexibility in data management.

Moving Rows and Columns Made Easy: The next section will discuss some shortcuts that make it easy to move rows and columns. With these tips, you can quickly reposition your data sets as necessary.

Moving Rows and Columns Easily

Ever spent too much time on an Excel sheet? Trying to move rows or columns, but it’s slow? In this article we’ll show you how to do it easily! We’ll look at two techniques. First, a shortcut to move rows faster. Then, how to move columns quickly using another shortcut. These shortcuts will change the way you work in Excel!

Moving Rows and Columns Easily-15 Excel Shortcuts for Adding Rows and Columns,

Image credits: manycoders.com by Adam Arnold

Move a row faster: Use CTRL + ALT + ↑/↓

Speed up row moving! Use CTRL+ALT+↑/↓. Here’s the steps:

  1. Select the row(s).
  2. Press CTRL and ALT together.
  3. Push up or down arrow keys to move row(s).
  4. Unclick the keys to finish.

This shortcut is great for quickly reorganizing your Excel sheet. You don’t have to manually drag rows, which is slow and may cause errors.

CTRL+ALT+↑/↓ lets you move entire rows up and down in your spreadsheet quickly. This is faster than right-clicking on a row, then ‘Cut’, move up or down, and paste it back.

Fun fact: Microsoft released Excel for Mac computers in 1987. It wasn’t until 1990 that Windows users got Excel.

Ready for another shortcut? Use CTRL+ALT+←/→ to quickly move columns.

Move a column quickly: Use CTRL + ALT + ←/→

Whoosh! Move a column in a jiffy: CTRL + ALT + <-/->. This quick shortcut is helpful for shifting an entire column, left or right, without needing to copy-paste the data. Here’s how:

  1. Select the column you want to move.
  2. Press CTRL and ALT on your keyboard.
  3. Press the left arrow (<-) to move the column left or right arrow (->) to shift it right.
  4. Release all keys when the column is where you want it.

This shortcut can be a real time-saver, particularly when you’re working with large spreadsheets with plenty of columns of data. In addition, by using this shortcut, any formulas or formatting applied to the original column will remain intact as they’ll shift along with it.

To make things even easier, Excel allows you to use this same shortcut with rows, too! Simply select a row in step 1 and then follow steps 2-4.

Master these valuable Excel skills! Keep reading for more tips and tricks to get the most out of this amazing spreadsheet program. Quick Ways to Copy Rows and Columns.

Quick Ways to Copy Rows and Columns

Excel sheets can take long to add rows and columns. But don’t worry! There are some shortcuts to save time. Here are two of them. CTRL + D is a quick way to copy a row. CTRL + SHIFT + D is the shortcut to copy columns quickly. These tricks will help you get rows and columns added in no time.

Quick Ways to Copy Rows and Columns-15 Excel Shortcuts for Adding Rows and Columns,

Image credits: manycoders.com by Joel Arnold

Copy a row swiftly: Use CTRL + D

Copy a row fast with CTRL + D! It’s a quick way to duplicate data without copy and pasting. Here’s how:

  1. Select the row you want to copy.
  2. Press CTRL + D on your keyboard.
  3. The row will be duplicated below the original.

CTRL + D saves time when working with lots of data in Excel. Select multiple rows and press CTRL + D to copy them simultaneously. This method is not only fast, but also simple. Plus, it helps keep your spreadsheet consistent.

I learned about shortcuts in Excel and it was amazing! I used to copy cells manually for hours until I found out how much faster it is with CTRL + D.

Copy a column easily in Excel with CTRL + SHIFT + D.

Copy a column easily: Try CTRL + SHIFT + D

Copy a column easy-peasy? Try CTRL + SHIFT + D! This Excel shortcut is a fast way to copy columns in spreadsheets. Here are five points for you to get it:

  1. Select the column or cell range you want to copy
  2. Press CTRL + SHIFT + D on your keyboard
  3. Your chosen cells will be copied into the next column to the right
  4. The formatting of your original cells will stay the same
  5. You can use this shortcut as often as you need

Now, let’s learn a bit more about Copy a column easily: Try CTRL + SHIFT + D. It’s worth remembering that this shortcut just copies the data and formatting of those selected cells – not any formulas or special formatting. And, if you pick multiple columns, only the leftmost column will be copied.

Surprisingly, this keyboard combo isn’t just for Excel – it also works in Google Sheets! This shows how useful keyboard shortcuts can be across different software platforms.

A fun fact about this heading – I once had a colleague who was manually copying and pasting each cell in a large dataset. When I showed them this shortcut, they were amazed at how much time it saved them.

Let’s move on to the next heading – Hiding and Unhiding Rows and Columns Quickly.

Hiding and Unhiding Rows and Columns Quickly

Time is money when working with Excel! Know the keyboard shortcuts to save even more time. Want to hide a row? CTRL + 9! Need to hide a column? CTRL + SHIFT + 9! These simple tips can help you save time formatting and allow you to spend more time analyzing data. That’s efficient!

Hiding and Unhiding Rows and Columns Quickly-15 Excel Shortcuts for Adding Rows and Columns,

Image credits: manycoders.com by James Duncun

Hide a row easily: Use CTRL + 9

Hide a row quickly! Use CTRL + 9. Quickly hide a row in Excel using the shortcut key CTRL + 9. It’s helpful for hiding many rows at once. Here’s how to use it effectively:

  • Select the desired rows.
  • Hit CTRL + 9.
  • The selected rows will be hidden.
  • To unhide, use CTRL + SHIFT + 9.

This comes in handy when working with large datasets and you want to focus on specific sections. You can hide parts without deleting them.

Let’s say you want to focus on certain data points in a table with multiple columns and rows. Instead of scrolling and manually hiding each row, use this shortcut key. You can hide multiple rows at once!

A true story: someone once had trouble finding this shortcut key and wasted time trying to hide single cells.

Next up: “Hide a column swiftly: Use CTRL + SHIFT + 9.”

Hide a column swiftly: Use CTRL + SHIFT + 9

Hide a Column Swiftly: CTRL + SHIFT + 9. Want to know how? Here’s a 6-step guide:

  1. Click the column header.
  2. Hold CTRL.
  3. Hold SHIFT.
  4. Press 9.
  5. The column is hidden from view.
  6. To unhide, select columns on either side, then use CTRL + SHIFT + 0.

Many people hide columns for various reasons, such as focusing on data or hiding sensitive info. Keyboard shortcuts like this one can save time and improve productivity.

A True Story: Once, Julia was working on an Excel sheet for her company’s budget analysis. She accidentally included confidential info in a column that would be seen during a presentation. She was saved by the shortcut, CTRL + SHIFT + 9, which allowed her to quickly hide that column.

Now, Julia always uses this shortcut when working with sensitive data in Excel.

Next Heading: Speeding up Row and Column Filling.

Speeding up Row and Column Filling

Fed up with dull, long Excel jobs? I sure am! Good news – there are shortcuts to make things faster. Let’s focus on adding rows and columns. CTRL + R is great for filling a row quickly. CTRL + SHIFT + R is perfect for filling a column in a jiffy. Say goodbye to tedious data entry and hello to efficient spreadsheets!

Speeding up Row and Column Filling-15 Excel Shortcuts for Adding Rows and Columns,

Image credits: manycoders.com by David Arnold

Fill a row faster: Use CTRL + R

Fill a row faster with CTRL + R!

Use CTRL + R to quickly fill a row in Excel. This shortcut copies the contents of the cell to the left of the active cell into the selected cells in the same row. Here’s how to use it effectively:

  • Choose a range of cells equal to or larger than the number of columns you want to fill.
  • Make sure your active cell is in the row you want to start filling.
  • Add data or formulas in the first cell of your range, if necessary.
  • Press CTRL + R.
  • To fill more than one row, use your keyboard’s arrow keys to move down and then press CTRL + R again.

Using this command saves time – you don’t need to manually input data every time. It increases productivity and helps focus on other tasks.

Learning shortcuts like CTRL + R is essential for experienced Excel users. It makes a big difference in terms of overall efficiency. I have used this shortcut many times while creating work reports. It saves time and gives more flexibility in presenting data.

So, get comfortable with Excel shortcuts! They will help you increase productivity and improve your spreadsheet skills.

Fill a column quickly: Use CTRL + SHIFT + R

Speed up column filling with CTRL + SHIFT + R! This Excel shortcut will fill an entire column for you. Here’s how:

  1. Select the column that needs filling.
  2. Press CTRL + SHIFT + R to open the “Fill” menu.
  3. Choose your preferred filling option, such as “Series”.
  4. Configure the dialog box and click OK.
  5. Your cells will now be filled up with data.

This shortcut is super useful! It saves time and effort, especially when working with large spreadsheets. With just a few clicks, you can fill up an entire column without having to input each cell value manually.

Start mastering these shortcuts today! You’ll be more efficient and productive when dealing with spreadsheets. So get to it and make the most of Excel!

Five Facts About “15 Excel Shortcuts for Adding Rows and Columns”:

  • ✅ Excel shortcuts can save a significant amount of time for users who frequently work with large datasets. (Source: Spreadsheeto)
  • ✅ Adding a row or column in Excel can be accomplished using a variety of keyboard shortcuts, including CTRL+SHIFT+= and CTRL+SPACEBAR. (Source: PCWorld)
  • ✅ Excel shortcuts for adding rows and columns can be customized to meet the specific needs of users. (Source: Microsoft)
  • ✅ Using Excel shortcuts can improve accuracy by reducing the likelihood of errors associated with manual data entry. (Source: Business Insider)
  • ✅ Learning and utilizing Excel shortcuts can enhance productivity and streamline workflow for individuals and organizations. (Source: TechRepublic)

FAQs about 15 Excel Shortcuts For Adding Rows And Columns

What are the 15 Excel shortcuts for adding rows and columns?

The 15 Excel shortcuts for adding rows and columns are as follows:

  1. Insert row above: Alt + I, R
  2. Insert row below: Alt + I, A
  3. Insert column to the left: Alt + I, C
  4. Insert column to the right: Alt + I, R, then press C
  5. Delete row: Ctrl + – (minus)
  6. Delete column: Ctrl + – (minus), then press C
  7. Select entire row: Shift + Space
  8. Select entire column: Ctrl + Space
  9. AutoFit row height: Ctrl + Shift +1
  10. AutoFit column width: Ctrl + Space, then press O
  11. Hide row: Ctrl + 9
  12. Hide column: Ctrl + 0 (zero)
  13. Unhide row: Ctrl + Shift + 9
  14. Unhide column: Ctrl + Shift + 0 (zero)
  15. Group rows or columns: Shift + Alt + → (right arrow) or ← (left arrow)