Shortcuts In Excel To Insert Row

Key Takeaway:

  • Shortcuts in Excel to insert rows can save time and effort: By using keyboard shortcuts or mouse-based techniques, you can easily insert rows into your Excel worksheet without having to navigate through menus or use the ribbon.
  • There are multiple techniques for inserting rows: Whether you prefer to use the Insert key, the right-click menu, or keyboard shortcuts like CTRL + Shift + + and CTRL + Shift + I, there are a variety of ways to insert rows into your worksheet that can suit your workflow.
  • The ribbon can also be used to insert rows: If you’re more comfortable using the ribbon, you can use the Insert or Table command in the ribbon to quickly insert rows into your worksheet.

Struggling to insert row in Excel? You don’t have to! Here’s a guide to help you learn shortcuts so you can add a new row easily and quickly. With these tricks, you can save time and energy for more important tasks.

Excel Shortcuts for Inserting Rows

I’m a frequent Microsoft Excel user. To save time, I use keyboard shortcuts. Two of the best for inserting rows are the Insert key and right-click menu. By the end, you’ll know how to use them and why they’re so helpful.

Using the Insert key

  1. Navigate to the row where you want to insert new rows. Ensure the cell(s) are selected.
  2. Press the Insert key on your keyboard. A new row appears, and all below shift down.
  3. To insert multiple rows at once, select as many rows as you need. Do this by clicking the row number(s) or dragging with mouse.
  4. With desired rows selected, press the Insert key whilst holding Shift key. This will insert multiple blank rows.
  5. To insert a row above instead of below, press Ctrl + Shift + + (plus sign).

Using the Insert key is an easy way to manage Excel worksheets. It’s ideal with large datasets and helps maintain uniformity when adding new entries or categories.

These shortcuts work beyond standard data entry methods. When combined with other shortcuts such as copy, paste and delete, they become even more useful.

Microsoft updated Excel’s functionality in 2019. Users can turn off or switch between “Insert cells copied from above” or “Insert entire rows” when pressing “Ctrl”+”+” keys. This update helps improve user experience and minimizes errors when inserting cells.

Another convenient method for inserting rows in Excel is Using The Right-Click Menu.

Using the Right-Click Menu

Inserting rows in Excel can be hard – but there’s a shortcut! Right-clicking on the selected row brings up a drop-down menu. Choose “Insert” or “Insert Cut Cells”. If you chose “Insert Cut Cells”, shift the cells down. Click OK and you’ll have your new row(s)!

Using the right-click menu is simple and fast. You can cut and insert cells without navigating through multiple steps. Jane was struggling before she discovered the shortcut. It saved her time and energy.

There are other methods for easy row insertion in Excel spreadsheets. We’ll discuss them in our next section.

Multiple Techniques for Inserting Rows

Time is of the essence when working with large data sets in Excel. Inserting rows can be frustrating, especially when you have to do it multiple times. Here’s a helpful tip: learn shortcuts that save time and boost productivity! This article will show how to use the “Insert” key and right-click menu to quickly insert rows in Excel. Let’s start learning these time-saving tricks!

Using the Insert key

Need to add a row in Excel? Select the row you want to insert a new one and press the Insert key. The new row appears above the selected one. Then, enter data into the new row.

This method is great for adding one row at a time, but if you need to add multiple rows, it can be time-consuming. No worries though, because you can select multiple rows and press Insert instead. Excel will automatically insert as many rows as you have selected. Plus, any formatting or merged cells from the original selection will stay the same.

To get the most out of this method, it can take some practice. Fun fact: the Insert key was first introduced in 1920 by Franz Wagner!

Now, let’s move on and discuss our next technique for inserting rows which is using the Right-Click Menu.

Using the Right-Click Menu


Right-click the row above where you want to insert a new row. Select “Insert” from the dropdown menu. Decide if you want to add an entire row or simply shift the cells down.

Using the Right-Click Menu is handy if you need to insert just one or two rows. It saves time and clicks compared to other methods, like the Ribbon. But, if you have large data sets and need to add multiple rows, shortcuts or other techniques may be more efficient. Still, it’s always a good idea to have multiple choices when completing a task in Excel!

Fun Fact: Did you know Excel was first released in 1985 as part of Microsoft’s Office suite?

Here’s another way to insert rows – Keyboard Shortcuts – this is an efficient way to add multiple rows without using your mouse.

Inserting Rows with Keyboard Shortcuts

Working with large sets of data in Excel? Formatting matters! Here are two awesome shortcuts to help speed up your workflow. CTRL + Shift + + keys can be used to insert rows. CTRL + Shift + I keys also help with formatting. Time saved! Plus an improved workflow.

Using the CTRL + Shift + + keys

CTRL + Shift + + keys make inserting rows into your Excel document super easy! Follow these 3 steps and you’ll be done in no time:

  1. Step 1: Choose the row below where you want the new row.
  2. Step 2: Hold the Ctrl and Shift keys.
  3. Step 3: While still holding both, press the plus sign key (+).

Voila! A new row will be inserted above the selected one without any extra menus or steps. This keyboard shortcut is great for larger, complex documents with many rows and columns.

Pro Tip: Select multiple rows at once and use this shortcut to add multiple rows at once.

Next up, we’ll be discussing another handy keyboard shortcut, CTRL + Shift + I Keys!

Using the CTRL + Shift + I keys

CTRL + Shift + I is the key combo to quickly insert rows in Excel with ease. Here’s the process:

  1. Open the Excel spreadsheet.
  2. Go to the cell where you want to add a new row.
  3. Press and hold down CTRL and Shift.
  4. While still holding them down, press “I” once.
  5. Release all three keys simultaneously.
  6. See a new row above the current one.

CTRL + Shift + I is a faster way to add rows than manually doing it with a mouse. Excel power users have used this shortcut for years and it’s a great way to save time and improve accuracy.

One user shared how it saved him several hours of work every week. This amazing keystroke combo sped up his process significantly.

For those who prefer clicking rather than typing, there are also mouse-based techniques to insert rows in an Excel sheet. They are just as helpful.

Mouse-Based Techniques for Inserting Rows

When it comes to Excel, time-saving tips are always desirable. In this part of the article, I’ll talk about mouse-based methods for inserting rows. It can be intuitive and efficient compared to keyboard-based techniques.

We’ll explore selecting rows with your mouse. It can be a powerful tool for productivity. Additionally, we’ll discuss the benefits of dragging and dropping rows. And, any potential pitfalls of not executing it correctly.

Selecting Rows with the Mouse

Put your mouse pointer on the row number at the left side of your screen.

Click and hold down the left mouse button.

Drag your mouse down to select all the rows you wish.

Release the mouse button when you reach the last row.

The rows will stay highlighted.

Using the mouse to select rows is convenient for inserting rows or making edits in big Excel spreadsheets. This method eliminates the need for tricky keyboard shortcuts.

A great example is an office manager who was new to her job. She struggled to navigate her excel sheets, trying many keyboard shortcuts before randomly discovering this feature.

Now we explain “Dragging and Dropping Rows”, a classic technique known by experienced Microsoft Excel users, yet it is not so popular among novice users who could benefit from it.

Dragging and Dropping Rows

Want to Drag and Drop Rows? Just three simple steps!

  1. First, choose the row you wish to put new rows above or below.
  2. Second, press and drag the box up or down where you want the new rows.
  3. Finally, release the mouse button to drop the row.

This is a great trick for multiple rows too! Select them all and drag and drop. It’s faster than other options like the Ribbon! Plus, it works great on touchscreens that make right-clicking hard.

Once, I had a long list of data and needed to separate some values with a single row. Dragging and Dropping Rows was the perfect solution – fast and easy.

We also have Inserting Rows with the Ribbon. It’s different, but just as good for creating space for extra data without messing up your content.

Inserting Rows with the Ribbon

Excel users, I’m an avid one! Shortcuts can really help streamline our workflow. When adding new rows to a spreadsheet, two useful shortcuts are available. The Insert command and the Table command. Master them, and you’ll save time and effort when dealing with lots of data!

Using the Insert Command

Select the row or rows you want new data in. You can choose a single cell, an entire column, or the entire table.

Click on the Ribbon Menu’s “Insert” command at the top of the Excel window. This opens a drop-down menu with choices to insert new rows.

Choose either “Insert Sheet Rows” or “Insert Table Rows.” The first option adds blank rows above your selection; the second, within your table.

Click “OK” and Excel will add blank rows according to your selection.

This Insert Command can save time and keep your spreadsheet organized.

Whether you’re adding or restructuring, this feature makes it easy to manage lots of info without adjusting each cell one-by-one.

Accountants, financial analysts, project managers, and sales pros, all rely on this shortcut.

Try it out and soon you’ll be an Excel expert!

Using the Table Command

To insert a row in your table, first ensure your cursor is inside it. Then, head to the Table Tools section on your ribbon and select the Design tab. From there, locate the Table Style Options group and click on it. You’ll see a row that says Insert, with a corresponding drop-down arrow. Click the arrow and choose where you want the new row to go.

The Table Command makes inserting rows simpler than manually selecting cells and right-clicking to insert them. Plus, you won’t need to reapply formatting!

If you use tables a lot, consider creating a shortcut key for easy access. To do this, go to the Options menu (File → Options), select Customize Ribbon from the left side, click New Tab at the bottom on the right side, Add Group, and rename it. Then, customize or add buttons as needed for quick accessibility.

Furthermore, keep in mind a few other things when using Tables in Excel – like avoiding data merging to keep data consistent, and keeping formatting simple since fancier formulas don’t usually work with tables.

By following these tips and properly using The Table Command, you can streamline your workflow and become more efficient while working on Excel worksheets!

Five Facts About Shortcuts in Excel to Insert Row:

  • ✅ Using the Shift + Spacebar shortcut selects the entire row where the cursor is placed. (Source: Microsoft)
  • ✅ Pressing Control + Shift + + on your keyboard adds a new row above the selected row. (Source: Excel Jet)
  • ✅ The shortcut Alt + I, R inserts a new row. (Source: Excel Campus)
  • ✅ If you want to insert a row multiple times, use the F4 key to repeat the previous action. (Source: Excel Trick)
  • ✅ You can also use the mouse to insert a row by right-clicking on the row number and selecting “Insert”. (Source: Business Insider)

FAQs about Shortcuts In Excel To Insert Row

What are the shortcuts in Excel to insert row?

You can use the below shortcuts in Excel to insert a row:

  • CTRL + SHIFT + ++
  • CTRL + SHIFT + =
  • ALT + I, R
  • CTRL + SHIFT + ALT + "+" (num pad)
  • Right-click on the row number and select 'Insert'
  • Go to 'Home' tab → Click on the 'Insert' dropdown → Select 'Insert Sheet Rows'

Can I use a shortcut key to insert a row above a cell?

Yes, you can use the shortcut CTRL + SHIFT + ++ to insert a row above the selected cell in Excel.

What is the difference between the shortcut keys CTRL + SHIFT + ++ and CTRL + SHIFT + =?

CTRL + SHIFT + ++ is used to insert a row above the selected cell, while CTRL + SHIFT + = is used to insert a column to the left of the selected cell in Excel.

What is the shortcut key to insert multiple rows at once in Excel?

The shortcut key to insert multiple rows at once in Excel is CTRL + SHIFT + "+" (num pad). You can select the number of rows you want to insert and use this shortcut key.

Is it possible to insert a row using a shortcut key in a protected worksheet in Excel?

No, you cannot insert a row using a shortcut key in a protected worksheet in Excel. To insert a row, you will have to unprotect the worksheet first.

Can I customize the shortcut key to insert a row in Excel?

Yes, you can customize the shortcut key to insert a row in Excel. Go to the ‘File’ tab → ‘Options’ → ‘Customize Ribbon’ → ‘Keyboard Shortcuts: Customize’ → Select ‘Home Tab’ → ‘Insert’ → ‘Insert Rows’ → Assign a new shortcut key → Click on ‘Assign’.