The Best Shortcut For Deleting Rows In Excel

Key Takeaway:

  • The best shortcut for deleting rows in Excel is using a keyboard shortcut. By selecting the rows to be deleted and pressing “Ctrl” + “–”, you can quickly remove unwanted data from your spreadsheet without using the mouse or other time-consuming methods.
  • Another time-saving method is selecting multiple rows to be deleted at once. To select multiple rows, click and drag the mouse cursor over the row numbers. Then, use the keyboard shortcut or the right-click menu to delete the selected rows.
  • Mastering Excel functions such as selecting cells, columns, and rows, and formatting tricks can also help streamline the row deletion process. By using these methods, you can save time and effort while working in Excel.

Do you find yourself spending too much time deleting rows in Excel? Here’s an easy shortcut to save yourself time and effort! Make deleting rows in Excel a breeze by following this simple guide.

The Ultimate Guide to Excel and Row Deletion

When it comes to Excel and data management, deleting rows can be tiresome. But don’t worry! There’s a shortcut to make it easier. In this guide, I’ll show you the best one.

Let me give you a quick introduction to Excel first. It’s essential for data management. Then, I’ll explain how to access an Excel workbook. So, let’s get started!

The Ultimate Guide to Excel and Row Deletion-The Best Shortcut for Deleting Rows in Excel,

Image credits: by Harry Jones

Excel: A Brief Introduction

Excel is a popular spreadsheet program that enables users to manage data and perform calculations. It’s an essential tool for anyone who works with numbers, from accountants to scientists to entrepreneurs.

Here, we’ll give you a short overview of Excel and show you how to delete rows quickly.

  1. Step 1: Opening Excel
  2. The first step is to start up the program. When you open it, you’ll see a grid of cells – these can be filled with text or numbers to create tables, charts, graphs, and other visuals.

  3. Step 2: Making a New Workbook
  4. To make a new workbook, go to the “File” menu and select “New.” You can choose from templates or start from scratch. Name your workbook something descriptive so that you can easily find it later.

  5. Step 3: Putting in Data to Cells
  6. To enter data into a cell, simply click on the cell and type in the info. You can use formulas and functions to do calculations or make charts and graphs.

  7. Step 4: Saving Your Workbook
  8. When you’re done entering all of the data, save your workbook by clicking on “File” and then “Save.” You can also save it as a PDF or other file format.

Now that you know the basics of Excel, let’s talk about deleting rows. It can take a long time if done manually. But luckily, there are shortcuts that make it easier.

At my job, I had to delete hundreds of rows from an Excel sheet manually until someone showed me how to do it quickly with keyboard shortcuts.

Accessing the Excel workbook

How to Access Excel Workbook

Accessing an Excel workbook requires a few easy steps. First, ensure Microsoft Excel is installed. If not, download and install it from the Microsoft website.

Open Excel by clicking its icon in the Start menu or Applications folder. To access an existing workbook, select File > Open. To create a new one, choose File > New Workbook.

Start working with the workbook’s contents. Add data by typing into cells or copying/pasting from other sources. Save changes by clicking File > Save or Save As.

Advanced users can make shortcuts for frequently-used files or use the Recent Files list to quickly access recently worked on files.

One user experienced a scare when they accidentally deleted their entire spreadsheet. Fortunately, they retrieved their lost work by using Excel’s Undo function. A reminder that even experienced users can make mistakes.

Now, let’s master Excel functions!

Mastering Excel Functions

As a pro Excel user, I’ve realized mastering the ability to rapidly move info in rows and columns is vital. In this part, we’ll look at time-saving techniques for managing Excel data.

We’ll start by seeing how to pick cells, columns, and rows, which is a basic skill for most Excel jobs. Then, we’ll get into formatting tricks that make it simple to format cells, columns, and rows. Finally, we’ll talk about the most important part of data manipulation: inserting and deleting cells, columns, and rows easily.

By the end of this section, you’ll know how to make data management faster, saving time and stress.

Selecting Cells, Columns, and Rows

Selecting Cells, Columns, and Rows in Excel? Here’s a 4-Step Guide:

  1. Click on a single cell to select it.
  2. To select a range, click the first cell then drag to the last one.
  3. Press Ctrl + Spacebar to select an entire column.
  4. Press Shift + Spacebar to select an entire row.

Remember, selections don’t have to be contiguous. This gives you greater flexibility.

Use Ctrl + Arrow Keys shortcuts too. For example:

  • Ctrl+right arrow moves you right to the next occupied cell.
  • Ctrl+down arrow takes you down to the next occupied cell.

Master the art of inserting columns and rows without affecting formulas or data. This will help you move around your spreadsheet more quickly.

Last up, Formatting Tricks for Cells, Columns, and Rows – which will give your data a professional look!

Formatting Tricks for Cells, Columns, and Rows

Need to change the size of rows and columns? Use the drag feature – select the row or column header, click, and drag it to your desired size.

Formatting options are endless in Excel. To access them, highlight the cell or cells you want to format and right-click to see what’s available – font size, font color, cell border style, etc.

Want to merge two or more cells together? Highlight the cells, right-click, and choose “Merge Cells.” All information from each cell is now in one.

Auto-fit can help align columns with text or numbers. Select the column and use the auto-fit feature to quickly adjust column widths based on the content inside each cell.

Custom number formatting is also useful. To use it, select the cells with numbers and go to “Format Cells” in the menu bar. Under the “Number” tab, select the desired format.

These Formatting Tricks for Cells, Columns, and Rows will give you efficiency and accuracy in Excel usage. Next up: Inserting and Deleting Cells, Columns, and Rows – an essential Excel skill.

Inserting and Deleting Cells, Columns, and Rows


Right-click a cell to insert a new one. Select “Insert…” from the drop-down menu. Do the same to delete cells, but select “Delete…” instead.

To insert columns or rows, right-click a column/row letter/number and select “Insert…”. Delete columns/rows by selecting/highlighting the entire column/row. Use Alt + I + R for row insertion, Alt + I + C for column insertion, and Ctrl +/- to delete rows/columns.

If you make a mistake, use Ctrl+Z (undo).

For easy reading, use good formatting. Deleting bulk rows? Use Shift+Spacebar to highlight an entire row. Control+- will offer to delete the row, plus any below it – hit enter to confirm. There you go!

The Best Shortcut for Deleting Rows in Excel

Excel users know the pain of crafting the perfect spreadsheet for hours. Then, you need to delete lots of data. Luckily, there’s a shortcut! In this section, we’re looking at the best one. It’s split into three methods.

  1. Select multiple rows with ease – this makes it faster.
  2. Delete multiple rows in one go.
  3. Use a keyboard shortcut to delete rows quickly – perfect for power users.

Read on to learn how to level-up your Excel skills – whether you’re a beginner or experienced.

The Best Shortcut for Deleting Rows in Excel-The Best Shortcut for Deleting Rows in Excel,

Image credits: by Adam Arnold

Selecting Multiple Rows with Ease

Want to select multiple rows quickly? Here’s how!

  1. Click the row number of the first row you want to select.
  2. Press the Shift key on your keyboard.
  3. Click the row number of the last row you want to select.
  4. The rows between your two choices will be selected.
  5. Use the Ctrl key when clicking on other row numbers to select them, too.

You can save time and effort by using these five simple steps. This is especially helpful when dealing with large datasets. Mastering this technique is key for anyone who works with Excel.

Make it even easier by using keyboard shortcuts. Instead of clicking on the row numbers, use Shift+Spacebar to select an entire row or Ctrl+Spacebar to select multiple rows at once.

Ready for the next topic? Let’s move onto Time-Saving Method for Deleting Multiple Rows.

Time-Saving Method for Deleting Multiple Rows

Want to delete multiple rows in Excel quickly? We’ve got you covered! This 5-step guide will help you delete multiple rows without wasting any time.

  1. Open your Excel file and select the rows you want to delete.
  2. Press and hold the Shift key.
  3. While still holding Shift, press the End key.
  4. Keep holding Shift and press Down Arrow until all desired rows are selected.
  5. Now press Ctrl + – (minus) to delete them all.

Voila! Easy and fast. No need to delete rows one by one.

You can also use filters to delete multiple rows. Select the columns that contain data then click “Filter” in the “Data” tab. This will add drop-down menus to each column header. Filter out the data you want gone and highlight it with Ctrl + A. Then press Ctrl + – (minus) to delete all filtered rows.

I used this method recently when I had to delete over 5000 unnecessary rows. Without it, it would have taken me hours!

Stay tuned for another even faster way to delete rows in Excel using a keyboard shortcut.

Using a Keyboard Shortcut to Effortlessly Delete Rows


Select the rows you want to delete by clicking on the row numbers on the left side of your Excel sheet. Then, press and hold the “Ctrl” key on your keyboard.

While still holding down “Ctrl,” press “Minus” or “Delete,” depending on your preference. This works no matter where your cursor is located.

A dialog box will appear, and you can choose whether to shift cells up or delete entire rows. Click “OK,” and the selected rows are now deleted.

Using a Keyboard Shortcut is quick and efficient. You don’t need to click repeatedly with a mouse, which could cause strain on your wrist. Plus, if you need to undo any row deletion, just use CTRL + Z.

In short, this shortcut is incredibly useful for anyone working with large datasets in Excel sheets. It can save you time and effort, and even give you more free time to use elsewhere.

Five Facts About The Best Shortcut for Deleting Rows in Excel:

  • ✅ The best shortcut for deleting rows in Excel is pressing the “Ctrl” and “-” keys simultaneously. (Source: Microsoft Support)
  • ✅ This shortcut removes the entire row containing the selected cell or cells. (Source: Excel Jet)
  • ✅ The shortcut also works for deleting columns by selecting the entire column and pressing “Ctrl” and “-” keys. (Source: Excel Easy)
  • ✅ Another way to delete rows is by selecting the row and right-clicking to choose “Delete” from the drop-down menu. (Source: Excel Campus)
  • ✅ It is important to be cautious while using the shortcut as it cannot be undone with the “Ctrl” and “Z” keys. (Source: Excel Jet)

FAQs about The Best Shortcut For Deleting Rows In Excel

What is the best shortcut for deleting rows in Excel?

The best shortcut for deleting rows in Excel is using the keyboard shortcut “Ctrl” + “-” (minus sign).

How does the keyboard shortcut “Ctrl” + “-” work for deleting rows in Excel?

This shortcut removes the entire row of the selected cell. To use this shortcut, select the row you want to delete, then press “Ctrl” + “-“.

Can I customize this shortcut for deleting rows in Excel?

Yes, you can customize this shortcut by going to “File” > “Options” > “Customize Ribbon” > “Keyboard Shortcuts”. From there, search for “Delete Rows” and assign your preferred shortcut.

What are other ways to delete rows in Excel besides the keyboard shortcut?

You can also delete rows by right-clicking on the row number and selecting “Delete”, or by going to “Home” > “Cells” > “Delete” > “Delete Sheet Rows”.

Is there any way to recover rows that were accidentally deleted in Excel?

Yes, you can undo your actions by pressing “Ctrl” + “Z” immediately after deleting the rows. If you have already saved and closed the file, you may be able to recover it from your computer’s recycle bin or with file recovery software.

Can I delete multiple rows at once using a keyboard shortcut?

Yes, you can select multiple rows by holding down the “Shift” key while clicking on the row numbers, then use the “Ctrl” + “-” shortcut to delete them all at once.