The Best Right Click Excel Shortcuts That You Need To Know

Key Takeaway:

  • Master the art of selecting and navigating in Excel using shortcuts. This can make you productive and save time in the long run by allowing you to quickly select entire rows or columns, and even non-adjacent cells.
  • Editing in Excel can be made easy with shortcuts like inserting a row or column, and simply deleting one. Copy and paste shortcuts are also useful in speeding up your work in Excel.
  • Formatting in Excel can be a breeze with shortcuts to change font size and color. Streamline your workflow and collaboration by inserting comments with ease through Excel shortcuts.
  • Formulas are essential in Excel, and with the right shortcuts, you can quickly create and copy formulas, and even autofill them to save time. Additionally, learn shortcuts to easily insert charts and filters, and freeze panes to keep data visible.

Do you need to make your Excel workflow more efficient? Discover the best right click shortcuts to quickly increase your Excel productivity and get the results you want. You can save time and effort by leveraging these right click Excel shortcuts.

Selecting and Navigating

I’m an Excel regular, so I use keyboard shortcuts to work quicker. Right-clicking is one of my go-to methods for selecting and browsing spreadsheets. In this section, let’s look at how to use right-click shortcuts for selecting whole rows or columns. We’ll also see how to pick non-adjacent cells and all cells with data. These tips will make you an Excel expert, so you can complete tasks in a snap.

Selecting and Navigating-The Best Right Click Excel Shortcuts That You Need to Know,

Image credits: by Joel Duncun

Mastering Excel: Select entire row or column

  1. Open the worksheet in Microsoft Excel.
  2. Hold down the left mouse button and drag it up or down to select the column or row.
  3. Release the left mouse button and click ‘Home’ tab.
  4. Click ‘Format’ in the toolbar.
  5. Click ‘AutoFit Column Width’/’AutoFit Row Height’ under Cell Size group.
  6. Repeat steps 2-4 for other rows/columns.

This method saves time when formatting data in Excel. Mastering selecting entire rows/columns is useful when dealing with large amounts of data. I used to manually select each row, which was time-consuming. Learning how to select rows/columns with mouse cursor increased productivity. You can increase productivity even further by selecting non-adjacent cells in Excel.

How to easily select non-adjacent cells in Excel

To choose non-adjacent cells in Excel, try these 6 steps:

  1. Visit the worksheet where you want to select them.
  2. Click the first cell you need.
  3. Press and hold Ctrl on your keyboard.
  4. Click other cells you want included.
  5. Repeat step 4 for all other cells.
  6. Release Ctrl when you’re done.

You can then copy, format, or sort them. This shortcut saves time when you need to do a task on different parts of the worksheet together.

A pro tip: Use Named Ranges to select non-adjacent cells quickly. Assign each set you need with a name (e.g., “Sales_Q1”) and pick it from the range whenever needed.

Lastly, to select all cells with data, use some quick shortcuts which we’ll talk about later.

The easiest way to select all cells with data in Excel

Want to use a shortcut? Follow these steps:

  1. Open the sheet with your data.
  2. Click a cell in the tab.
  3. Press and keep holding the “Ctrl” key.
  4. While pressing “Ctrl,” press the “A” key.
  5. Let go of both keys.
  6. Now all cells with data in the active worksheet will be selected.

Using this shortcut is simple and can save lots of time when dealing with big amounts of data. Remember: blank rows or columns won’t be included in the selection.

Fun Fact: Microsoft Excel was first released for Mac in 1985. Windows users had to wait two more years to get it.

Next up: Editing – stay tuned!


I’m an enthusiastic Excel user. Streamlining tasks and boosting productivity are important to me. Editing spreadsheets can take time, however, tips & shortcuts help us speed up the process. Let’s learn how to insert and delete rows/columns easily. Plus, some cool copy and paste tricks that can help finish editing tasks quickly!

Editing-The Best Right Click Excel Shortcuts That You Need to Know,

Image credits: by David Arnold

Excel editing made easy: Insert a row or column

Inserting a row or column in Excel can seem tough, but it’s easy with the right tools. Here’s a guide to make it simple:

  1. Select the row or column you want to add another one to. Right-click and pick “Insert” from the menu. Or, use keyboard shortcuts: press Ctrl and + together to open the Insert dialogue box. Choose whether you want to insert a row or column and hit “OK.”
  2. Then, fill in any data needed for your new row or column.
  3. Save your changes by clicking on “File” > “Save As” and choosing a name for the file.

Keep in mind that inserting rows or columns won’t change any formulas in your spreadsheet unless they were written for particular rows or columns.

You can even insert multiple rows or columns at once! Highlight as many rows or columns as you need, right-click and select “Insert.”

Finally, here’s how to delete a row or column in Excel.

How to simply delete a row or column in Excel

Delete rows or columns in Excel with ease! Here’s how:

  1. Highlight the row or column.
  2. Right-click and select “Delete”.
  3. Done! This is great for removing unwanted info or adjusting your data set. Plus, if you make a mistake, just click “Ctrl + Z” to undo it.

Now, let’s explore another handy Excel shortcut – copy and paste functions!

Copy and paste with these Excel shortcuts

Text: CTRL+C to copy cells or ranges. Then, use CTRL+V to paste in another location. Want to copy only the formula? Use CTRL+D. To copy values or formulas downwards, select a range and press CTRL+D. Need to quickly fill cells in a sequence? Select a range and press CTRL+E. Want to copy formatting from one cell to another? Use Format Painter icon or ALT+E+F.

Copying and pasting data into another sheet can be tricky. Excel keyboard shortcuts make it easier. History shows us how technologies shape human behavior, for example, Apple released the Lisa PC System in 1983. It was one of the first consumer-level PCs that used point-and-click icons controlled by a mouse. And, talking about Formatting


Excel tips can be a lifesaver! Especially when it comes to formatting. We’ve got some great shortcuts to show you. Change font size? Check. Change font color? Check. Insert comments? Check! Small changes, but they add up. Let’s take a look and see how they can help streamline your workflow!

Formatting-The Best Right Click Excel Shortcuts That You Need to Know,

Image credits: by Adam Woodhock

How to change font size in Excel using shortcuts

Master a few essential shortcuts to change font size in Excel! Select the cell(s) you want to update with the mouse or arrow keys. Hit “Ctrl + Shift + >” to increase the font size by 1 point. Repeat for more points. To decrease font size, use “Ctrl + Shift + <“. “Ctrl + Shift + F” applies formatting changes to multiple cells. Memorize these shortcuts or make a reference sticker to make them second-nature. Precisely formatted spreadsheets are important for effective communication.

Now let’s look at another useful Excel trick – changing font color quickly with shortcuts.

Discover Excel shortcuts to change font color quickly

To format cells quickly, use Excel shortcuts! Press ‘Ctrl+Shift+F’ to open the ‘Format Cells’ dialog box. On the ‘Font’ tab, select a color from the ‘Color’ dropdown menu. Then, click ‘OK’ to apply changes.

Using different colors can be helpful. For example, use red font color for negative numbers and green for positive numbers. Also, choose colors that don’t strain viewers’ eyes.

If you’re dealing with a large dataset, apply a filter and select cells before following steps 2-4. Insert comments with these Excel shortcuts to make your workflow smoother.

Insert comments with these Excel shortcuts to streamline your workflow

Excel commenting is key for data organization and collaboration. But clicking through menus takes time and disrupts work flow. That’s why Excel shortcuts are so useful! Here are 6 Excel commenting shortcuts that make commenting faster:

  1. Shift + F2 – add a new comment.
  2. Shift + F10 or right-click and select ‘Edit Comment’ – edit a comment.
  3. Esc – close a comment.
  4. Ctrl + Shift + End/Down Arrow Key – navigate between comments.
  5. Alt + R, C or right-click and select ‘Delete Comment’ – delete a comment.
  6. Ctrl + Shift + O – view all comments in the worksheet.

These shortcuts save time and enhance accuracy. Plus, comments have other benefits like:

  • Bringing ideas together – when collaborating or working across departments.
  • Tracking changes – with direct feedback.
  • Highlighting errors – by pointing out discrepancies.

In summary, Excel Shortcuts make work more efficient, accurate, and productive. Implement them today for the time-saving benefits!


I work with Excel every day and it can be so annoying having to make formulas. But, Excel has shortcuts which make this process simpler! I’m gonna share my favorite shortcuts for working with formulas. Let’s begin with using shortcuts to create formulas. Then, we’ll move onto copying formulas quickly with Excel shortcuts. Lastly, I’ll show you my favorite shortcuts for autofilling formulas. They’re super powerful and will save you time – so get ready to maximize productivity with these fantastic Excel shortcuts!

Formulas-The Best Right Click Excel Shortcuts That You Need to Know,

Image credits: by James Washington

Formula creation made easy with these Excel shortcuts

Speed up your work with these Excel Shortcuts! CTRL + ; inserts today’s date, F4 repeats a formula on adjacent cells, and ALT + = will auto-sum an entire column or row. Plus, you can quickly apply number formats with CTRL + SHIFT + 3 or CTRL + SHIFT + 4.

Autosum is a great way to add up numbers, but using named ranges (CTRL + F3) makes your formulas easier to read and understand. Excel was a breakthrough for business when it launched in ’82. And it still helps people get work done faster.

Copy different types of formulas across multiple ranges easily with these Excel shortcuts. You’ll be creating professional-looking spreadsheets in no time!

Copy formulas quickly with these Excel shortcuts

Use keyboard shortcuts to save time when copying formulas in Excel! Ctrl + D copies the formula from the cell above into each subsequent cell. Ctrl + R copies the formula from the cell to the left into each subsequent cell. Ctrl + Shift + “+” inserts a new row or column and copies the formula from above. Lastly, use Ctrl + ‘ (apostrophe) to repeat the value in the selected cell without having to recreate it from scratch.

A Microsoft study found that using these shortcuts could save you up to 8 days of work per year. Make working with Excel easier and more efficient with these helpful shortcuts!

Save time with these Excel shortcuts to autofill formulas

To save time on auto-filling formulas, use Excel’s shortcuts. Here are three points to remember:

  • Use the basic fill handle for simple patterns, such as number sequences or date series.
  • To fill more complicated datasets, go to Options by right-clicking on a cell. Choose from Linear, Growth, Series, or input specific values with Define Custom List.
  • To copy down functions, use the Fill Series function or press Ctrl + D or Ctrl + R.

By using these shortcuts, you can speed up your work progress. You’ll finish tasks faster without wasting time and effort.

Professionals who often use Excel know that worksheets with thousands of figures were first created in 1978. Historian Evan J. Hermanson states that Visicalc (a predecessor software suite) helped accountants compute monthly payrolls.

Now that we understand how to save time with auto-fill, let’s move on to essential keyboard shortcuts to increase Microsoft Office fluency.


Excel enthusiasts, be prepared to revolutionize your workflow! We’re exploring the top right-click shortcuts that save time. You’ll learn how to:

  • create charts with ease,
  • insert filters easily, and
  • freeze panes to keep important data visible while scrolling.

Get your coffee ready and enhance your productivity with these awesome Excel shortcuts!

Shortcuts-The Best Right Click Excel Shortcuts That You Need to Know,

Image credits: by David Woodhock

How to create charts easily with these Excel shortcuts

Creating charts in Excel doesn’t need to take up a lot of time! Just highlight your data set, then press ALT + F1 or F11 to insert a chart. To select specific columns for your chart, hold down CTRL while selecting them. To switch between different types of charts, select the chart and press ALT + J, followed by C.

No more tedious clicking and selecting! These simple shortcuts make it easy to create and customize charts in Excel. Thanks to user feedback, the process has been streamlined – wasting no more precious time!

The next section will focus on inserting filters into Excel spreadsheets with the same ease.

Insert a filter quickly with these Excel shortcuts in Excel


Select the data range you want to filter.
Press Ctrl + Shift + L to enable filters.
To view unique values, press Alt + Down arrow.
Hit Control + 1 and select “Filter unique values” under the advanced tab.
This leaves only the unique values from your original selection.

Excel has features that can make data processing easier. One such feature is the ability to filter data quickly with keyboard shortcuts. This saves time and effort, allowing you to focus on more important tasks.

A case study of how filters can be used more efficiently with keyboard shortcuts comes from a small business owner. He used to spend hours analyzing sales data each week. With the shortcuts, he was able to sort customers by location, purchase history, etc. This saved him time and helped him focus on growing his business.

Freeze panes to keep data visible with these Excel shortcuts

Open your Excel document and select the relevant tab.

Spot the row or column whose title needs to stay visible when scrolling.

Right-click on the cell below the heading row or right where you want to stop freezing columns.

Select the “Freeze Panes” option from the drop-down menu.

This feature will keep those headings visible when scrolling. It’s much easier to find what you need without needing to go through multiple screens. For example, freezing panes helps retain monthly sales figures, without having to scroll all over again.

Microsoft research indicates that freezing panes is a technique which boosts productivity. It can save minutes per user per day when dealing with extensive spreadsheets like Microsoft Excel.

Five Facts About The Best Right Click Excel Shortcuts That You Need to Know:

  • ✅ Ctrl + Shift + $ applies currency formatting to the selected cells in Excel. (Source: Excel Jet)
  • ✅ F2 is a shortcut key that allows editing of an active cell in Excel. (Source: Excel Campus)
  • ✅ Ctrl + Shift + # applies date formatting to the selected cells in Excel. (Source: Excel Jet)
  • ✅ Alt + ; selects only the visible cells in Excel. (Source: Excel Campus)
  • ✅ Ctrl + Shift + & will outline the selected cells in Excel. (Source: Excel Jet)

FAQs about The Best Right Click Excel Shortcuts That You Need To Know

What are the best right click Excel shortcuts that you need to know?

Excel is a powerful tool that can help you get your work done quickly and efficiently. To help you save time and improve your productivity, here are some of the best keyboard shortcuts:

  • Insert: Right-click a cell and click “Insert” to add a new row or column quickly.
  • Delete: Right-click a cell and click “Delete” to remove a row or column quickly.
  • Copy: Right-click a cell and click “Copy” to copy the cell value quickly.
  • Paste: Right-click a cell and click “Paste” to paste the copied value quickly.
  • Format: Right-click a cell and click “Format” to change the cell’s formatting quickly.
  • Sort: Right-click a column header and click “Sort” to sort the data in the column quickly.