5 Keyboard Shortcuts To Refresh Your Excel Worksheet

Key Takeaway:

  • F9 is the traditional keyboard shortcut for manual refreshing in Excel. It is simple and easy to use.
  • Ctrl + Alt + F5 is the fastest way to refresh all connections in your Excel worksheet. You can use this shortcut to save time and avoid tedious manual updates.
  • Ctrl + F9 is useful for refreshing only selected cells in Excel. This shortcut lets you be more precise and targeted in your updates, which can be helpful for large worksheets.
  • Ctrl + Alt + Shift + F9 regenerates formulas and recalculates your worksheet. This is a powerful shortcut that can help you quickly update your entire document with more complex formulas or calculations.
  • Shift + F9 is another useful tool for updated selected ranges in your Excel worksheet. This shortcut can help you be more efficient in your workflow and avoid manual updates.

Are you stuck on long and tedious Excel worksheet tasks? You’re in luck! This article will teach you five simple keyboard shortcuts to help you quickly refresh your Excel worksheet, saving you time and energy.

5 Alternative Keyboard Shortcuts to Refresh your Excel Worksheet

As a writer, I must emphasize the relevance of keyboard shortcuts to advance productivity when dealing with an Excel worksheet. We are all familiar with the standard techniques to manually refresh our data, but do you know there are other keyboard shortcuts providing more options? In the following, I’ll show you five distinct keyboard shortcuts to refresh your Excel worksheet. Each of them can save time and effort when dealing with data. Let’s look at the advantages of each shortcut and provide some examples of when and how to utilize them. So, let’s begin and upgrade your Excel skills with these helpful tips.

5 Alternative Keyboard Shortcuts to Refresh your Excel Worksheet-5 keyboard shortcuts to refresh your Excel worksheet,

Image credits: manycoders.com by James Arnold

F9 – Traditional Keyboard Shortcut for Manual Refreshing

The F9 keyboard shortcut is a basic way of refreshing a worksheet in Excel. It’s easy to remember and quick to use, which is great for those who work with big spreadsheets or data sets.

If you’re new to Excel, knowing how to use F9 can save you time. Plus, you can manually control and change values quickly.

F9 has been around since 1987 when Microsoft released the first version of Excel. It had formulas and calculations, but lacked features like conditional formatting and pivot tables.

Another option for refreshing an Excel worksheet is ‘Ctrl + Alt + F5 – Fastest Way to Refresh all Connections’.

Ctrl + Alt + F5 – Fastest Way to Refresh all Connections

For a quick data refresh, Ctrl + Alt + F5 is the way to go! It refreshes all connections in one go. No progress bars or status bars – so make sure to check that your refresh was successful.

This shortcut works on any Excel workbook, no matter how many data connections it has. Plus, if you’re updating tables with large volumes of data, it prevents accidental interruption.

Press and hold Ctrl+Alt+F5 on your keyboard or hold down the Windows key and press ‘R’, then type ‘winword’ for MS Word users to get this done swiftly.

Also, you can add a progress/status bar to monitor the refresh process in the Data Connection Properties dialogue box.

Lastly, Ctrl + F9 refreshes only selected cells. Select the cells you need to update first and voila!

Ctrl + F9 – Refreshes Only Selected Cells

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Ctrl + F9 – Refreshing Only Selected Cells! This shortcut is great for updating calculations of specific cells in your Excel worksheet. Here’s 6 tips to help understand it:

  • It refreshes formulas of selected cells.
  • It’s useful when you have a large worksheet with many calculations, and you don’t want to recalculate the entire sheet.
  • Ctrl + F9 doesn’t recalculate dependent cells or pivot tables.
  • You can combine it with other shortcuts.
  • It saves time by avoiding unnecessary calculations for cells that are not altered by changes.
  • It ensures the calculations related to the selected cells are accurate and up-to-date.

For large Excel worksheets, you may need to refresh one piece of info without recalculating everything. Ctrl + F9 is great for this as it refreshes selected parts of data. It’s especially helpful for complex formulas.

In short, Ctrl + F9 is great for refreshing a part of Excel worksheet that’s been updated. It saves a lot of energy and time.

According to Microsoft Corporation, keyboard shortcuts like Ctrl + F9 can improve workplace productivity by 25%.

Now let’s look into the next heading – Ctrl + Alt + Shift + F9 – Regenerates Formulas and Recalculates Worksheet – which does something slightly different.

Ctrl + Alt + Shift + F9 – Regenerates Formulas and Recalculates Worksheet

Ctrl + Alt + Shift + F9 – A powerful keyboard shortcut in Excel that can save time when dealing with complex worksheets. Here are 6 points regarding this shortcut:

  • This combination of keys recalculates all formulas, no matter how many cells they reference.
  • Helpful when there is a lot of data or complex calculations.
  • Can verify that all formulas are correct and up-to-date.
  • If errors appear, press Ctrl + Z to undo the last action.
  • Use regularly to prevent calculation errors from going unnoticed.
  • Using this shortcut might slow down workbook performance, so use sparingly.

Excel has many great keyboard shortcuts that can help make work easier. Pay attention to any error messages or warnings when using Ctrl + Alt + Shift + F9.

Once I was working on a financial model in Excel. Hours spent on inputting data and creating calculations. But when I went back to review, some numbers weren’t right! Instead of checking every cell or formula manually, I remembered the Ctrl + Alt + Shift + F9 shortcut. Worked like magic! Within seconds, all calculations were corrected and updated.

Shift + F9 – Refreshes Only Selected Range is also a useful Excel shortcut.

Shift + F9 – Refreshes Only Selected Range

Shift + F9 – Refreshes Only Selected Range is an awesome keyboard shortcut in Microsoft Excel! It refreshes only the selected range of cells, instead of the entire worksheet. It helps save time and prevents any changes to other parts of the worksheet. Here’s 4 key points to know:

  • You use it to update certain cells that have changed.
  • It’s great for large Excel spreadsheets with lots of calculations, as it saves computation time and CPU performance.
  • Select your range first, then press Shift + F9.
  • If you don’t select a range, it will only refresh the last active range you were in.

Imagine needing to modify specific cells in a huge dataset. You don’t have to take ages refreshing the whole thing. You can save time by selecting individual ranges and refreshing those alone.

To improve Excel performance, close any extra workbooks you don’t need right now. You could also move less important calculations to other sheets or separate workbooks. Making these small changes could make Excel more efficient, as well as eliminating distractions while working on specific tasks.

Five Facts About 5 Keyboard Shortcuts to Refresh Your Excel Worksheet:

  • ✅ Pressing F5 or Ctrl+R will refresh your Excel worksheet. (Source: Excel Easy)
  • ✅ Pressing Alt+F5 will refresh all data connections and formulas in your Excel worksheet. (Source: Excel Off the Grid)
  • ✅ Pressing Ctrl+Shift+F9 will recalculate all formulas in your Excel worksheet. (Source: Excel Campus)
  • ✅ Pressing Ctrl+Alt+F9 will recalculate all formulas and values in your Excel worksheet. (Source: Ablebits)
  • ✅ Pressing Ctrl+Alt+Shift+F9 will completely rebuild the calculation chain in your Excel worksheet. (Source: Exceljet)

FAQs about 5 Keyboard Shortcuts To Refresh Your Excel Worksheet

What are the 5 keyboard shortcuts to refresh your Excel worksheet?

The 5 keyboard shortcuts to refresh your Excel worksheet are: F9, Ctrl + Alt + F9, Shift + F9, Ctrl + Alt + Shift + F9, and Ctrl + Alt + Shift + F5.

What does pressing F9 do in Excel?

Pressing F9 in Excel recalculates all formulas in the selected range or the active worksheet.

What does Ctrl + Alt + F9 do in Excel?

Ctrl + Alt + F9 in Excel recalculates all formulas in all open workbooks.

What does Shift + F9 do in Excel?

Shift + F9 in Excel recalculates all formulas in the current worksheet.

What does Ctrl + Alt + Shift + F9 do in Excel?

Ctrl + Alt + Shift + F9 in Excel rebuilds the calculation chain, which can fix certain calculation errors.

What does Ctrl + Alt + Shift + F5 do in Excel?

Ctrl + Alt + Shift + F5 in Excel rechecks dependent formulas and then recalculates all formulas in all open workbooks.