The Best Excel Shortcuts You’Re Not Using

Key Takeaway:

  • Using Excel shortcuts can save time and increase productivity: Knowing the most common keyboard and mouse shortcuts can help you work faster, allowing you to accomplish more in less time.
  • Keyboard shortcuts are essential for efficient Excel usage: Learning the keyboard shortcuts for common tasks like copying and pasting, formatting cells, and inserting functions will help you navigate Excel more quickly and easily.
  • Custom shortcuts can be tailored to fit your specific needs: Creating custom shortcuts for tasks you perform frequently can save you time and make your workflow more efficient. Experiment with different shortcut combinations until you find what works best for you.

Are you overwhelmed with data entry in Excel? Make your job easier with these powerful, yet lesser-known shortcuts! You don’t have to spend hours manually entering data into cells – with the right tricks, you can do it quickly and efficiently.

The Best Excel Shortcuts You’re Not Using

I’m a huge fan of Microsoft Excel! It’s awesome for organizing and analyzing data. We all know the basics, but there are amazing time-saving shortcuts that you may not be aware of. I’m going to tell you about some of the most powerful Excel shortcuts.

First up, I’ll share the most common shortcuts that can be easily added to your workflow. Then, I’ll show you the benefits of using Excel shortcuts – you won’t believe how much time and effort you can save! Let’s explore the world of Excel and discover the best shortcuts!

The Best Excel Shortcuts You

Image credits: by James Duncun

Overview of the most common Excel Shortcuts

Unlock enhanced productivity and efficiency in Excel with these popular shortcuts!

  • Ctrl + C: Copies selected cells
  • Ctrl + V: Pastes copied cells
  • Ctrl + Z: Undoes last action
  • Ctrl + X: Cuts selected cells
  • Ctrl + S: Saves changes made to the workbook.

Using the arrow keys instead of a mouse is a time-saver when navigating a spreadsheet. Also, try keyboard shortcuts such as Ctrl-B for bold or Ctrl-U for underlining text when formatting.

When inserting rows or columns into your spreadsheet, select an entire row with Shift-Spacebar or an entire column with Ctrl-Spacebar before inserting. This saves time from having to manually select all cells one by one.

Microsoft’s study showed that using keyboard shortcuts can boost productivity by 25%. Take advantage of them and reap the rewards!

Benefits of using Excel Shortcuts

Using Excel shortcuts can be a game changer when dealing with large amounts of data. Here are some benefits:

  • Saves time. Keyboard shortcuts save you a lot more time than clicking through menus.
  • Increases efficiency. Knowing the right shortcuts helps you move and perform tasks faster.
  • Reduces errors. Automatically performing tasks reduces the risk of making mistakes.
  • Easy to remember. After you use them, they become second nature and easy to remember.
  • Better control over cells. Keyboard commands help you select cells or groups of cells with more accuracy and control.

Using Excel shortcuts is key for managing lots of data and complex spreadsheets. They give access to commonly used features and simplify repetitive workflows.

It may take time to get used to them, but even just a few simple ones can make a huge difference. Plus, you’ll feel like an Excel pro and reduce stress levels.

Did you know that Microsoft included keyboard support in their very first version in 1985? It’s been an important feature since then.

Next, let’s talk about some of the essential keyboard shortcuts that you should have in your toolkit.

Keyboard Shortcuts You Need to Know

Excel and I have a close relationship! I’m familiar with how useful keyboard shortcuts are for increasing productivity. Let’s explore these shortcuts and discover the best ones you may not know about. Here’s a list of helpful keyboard shortcuts for common tasks. Plus, I’ll show you tips on using them efficiently. Lastly, let’s take a look at a few examples to prove just how powerful they are!

List of keyboard shortcuts for common tasks

Ctrl+C? That’s copy. Ctrl+V? That’s paste. And Ctrl+X? Cut. Oh, and don’t forget Ctrl+S for saving! Ctrl+Z is undo.

These are the basics that almost everyone knows. But there are more shortcuts that can help you be even more efficient.

For example, Microsoft Excel users can use Ctrl+Shift+L to turn data into a table format for easy analysis and formatting. Plus, Ctrl+Page Up/Down can quickly move between worksheets.

In Word, press Ctrl+H to bring up the find and replace dialog box. It’s great for quickly replacing words or phrases in a long document.

When browsing, use Control+T to open a new tab and Control+W to close it.

Did you know that keyboard shortcuts have been around since computing began? Early keyboards had 8 keys dedicated to common functions like saving and reloading programs.

Now let’s learn how to get the most out of them – by knowing when to use them and making them second-nature habits in your workflow.

How to use keyboard shortcuts efficiently

Using keyboard shortcuts effectively is a great skill to have! Begin with the basics and progress to more complex shortcuts. Here are 3 tips to get you up and running:

  • Memorize the most commonly used shortcuts, like copy (Ctrl+C), paste (Ctrl+V), undo (Ctrl+Z), and redo (Ctrl+Y).
  • Practice every day until you can use them without thinking.
  • Create your own shortcuts – assign keys to functions you use often.

Once you’ve got the basics, there are many more ways to optimize your use of shortcuts:

  • Utilize shortcut ribbons when possible.
  • Take advantage of function keys (F1-F12).
  • Learn shortcuts for apps like Excel or Photoshop.

The art of using shortcuts isn’t new. In fact, many famous tech leaders swear by it. Bill Gates shared in an interview that he uses “Ctrl-Alt-Delete” to restart computers rather than going through menus in Windows OS.

In our next section, we’ll dive into examples of shortcuts in action – giving you real world context for putting everything into practice.

Examples of keyboard shortcuts in action

Ctrl+C and Ctrl+V can quickly copy and paste info.
Ctrl+Z is to undo recent actions.
Alt+Tab switches between open windows quickly.
Windows key+D minimizes all open windows at once.
Ctrl+F finds words or phrases in a document.

These shortcuts are helpful when tasks need to be done quickly. For instance, if you need to copy and paste info often, Ctrl+C and Ctrl+V save more time than selecting content manually with the mouse.

Alt+Tab is useful for cycling through all open programs or applications on your computer. This is faster than clicking each window individually.

Using keyboard shortcuts also makes it simpler to work on big projects with multiple editing layers. For example, if you’re working on a design project in Adobe Photoshop, Ctrl+E merges layers together instead of going through them in the software’s menu.

I experienced this firsthand while working on a tight deadline for a college assignment. I had to switch back and forth between two documents many times. With the Alt+Tab shortcut, I was able to save time and focus better on completing the task.

Now, let’s look at ‘Mouse Shortcuts for Quick Navigation.’

Mouse Shortcuts for Quick Navigation

As an Excel user, always I’m searching for solutions to save time and make my work more efficient. I’ve had great success with mouse shortcuts. Here, I’ll share some of the best! I’ll list mouse shortcuts to finish jobs quickly, explain how to use them to streamline work processes, and provide examples of when they can save time. Let’s explore the power of mouse shortcuts for Excel!

Mouse Shortcuts for Quick Navigation-The Best Excel Shortcuts You

Image credits: by Harry Jones

List of mouse shortcuts for faster task completion

Mastering mouse shortcuts can simplify your Excel workflow! I used to spend hours toiling over spreadsheet tasks – until I discovered these tricks.

  1. Double-click on the cell to open the formula bar and edit the contents.

  2. Right-click to open a menu with formatting and deletion options.

  3. Hold down Ctrl while clicking multiple cells to select without dragging.

  4. Drag the Fill Handle (small square at the bottom right of the cell) to quickly copy data or formulas.

  5. Scroll up or down with the mouse wheel to navigate through large spreadsheets.

  6. Middle-click on a hyperlink to go directly to that site.

These tips saved me time and effort. With them, you’ll be able to use Excel to its fullest potential – and maybe even enjoy working with it!

How to use mouse shortcuts to simplify your workflow

Simplifying your workflow is now easy! Mouse shortcuts are quick and simple. Follow these steps:

  • Ctrl + scroll wheel: Zoom in/out of your spreadsheet.
  • Right-click: Open a pop-up menu with formatting cells, inserting comments, adding hyperlinks, etc.
  • Drag-and-drop: Select cells or ranges, then drag them by holding down the left mouse button.
  • Double-click: Quickly enter edit mode by double-clicking a cell.

Using these shortcuts improves productivity. Scrolling, selecting and editing become faster. In addition, you don’t need to memorize commands!

Mouse shortcuts are a great way to optimize computing systems. They make spreadsheets updating take only minutes. Look out for other helpful Excel keyboard shortcuts to streamline daily tasks!

Examples of mouse shortcuts to save time

Double-click a cell with a formula to quickly view its components. Press Ctrl and double-click to go to the source of a formula or reference. Click and drag to select multiple cells at once. Use your mouse’s scroll wheel to zoom in and out, without the zoom slider.

Right-click on objects like charts or shapes to access extra options. For example, right-clicking a chart lets you edit its data or type. These shortcuts, used together, can boost productivity.

For instance, switch between workbooks with similar names using Ctrl+Page Up/Down. Hold Shift while using arrow keys to highlight an entire row or column quickly. Create custom hotkeys if there are no pre-existing shortcuts. This will help you achieve ultimate productivity with much speed and ease.

Custom Shortcuts for Ultimate Productivity

Productivity matters! Custom shortcuts in Excel can help. Here I’m sharing tips on how to create personal shortcuts in Excel. Doing this saves time and energy for other tasks. Examples of popular custom shortcuts are included. Let’s jump right in!

How to create custom shortcuts in Excel to streamline your work

Boost your productivity by creating custom shortcuts in Excel! You can save time and navigate tasks quickly. Here’s how to create them in six steps.

  1. Press Alt+F8 or right-click on a macro.
  2. Click ‘Assign Macro’.
  3. Choose your keyboard shortcut and assign a key combination.

Now some tricks of the trade:

  • Use simple combinations. Keep them short, or they may become confusing.
  • Focus on repetitive tasks. For example, assign shortcuts for inserting rows or columns.
  • Make it easy to remember. Don’t overburden yourself with too many complex commands.
  • Experiment. Try adding personalized styles, themes, or color schemes.

Creating custom shortcuts gives flexibility in Excel. Experiment with combinations to find what works best for you. This can save precious minutes each day, a great strategy for productivity improvement.


  • Incorporate relevant shortcuts into Excel templates.
  • Keep frequently used macros at hand.
  • Keep customized drop-down lists within reach.

Next, learn how to use these techniques to boost productivity. Examples of tailored shortcuts will be provided.

Examples of custom shortcuts tailored to your workflow

Create a shortcut to insert the current date and time with one click. Also, create a shortcut for functions like SUM and AVERAGE, to speed up data processing. Plus, set up a shortcut to sort data by multiple criteria at once.

You can also make custom keyboard shortcuts for any Excel command or macro. These help you save time and streamline processes. For example, make specialized shortcuts for inserting financial formulas if you often work with that type of data.

Excel has over 400 built-in functions! Even if you have years of experience, you can still be surprised and impressed.

Finally, here are some tips for mastering Excel shortcuts:

Tips and Tricks for Mastering Excel Shortcuts

Are you an Excel enthusiast? I’m sure mastering some keyboard shortcuts could help you be more productive and save time. In this segment, I’ll share tips and tricks for mastering Excel shortcuts. Not only that, but you’ll also learn how to create custom shortcuts for your needs. Additionally, I’ll show you how to use shortcuts effectively to cut down on effort for your daily Excel tasks. Get ready to hack your Excel experience!

Tips and Tricks for Mastering Excel Shortcuts-The Best Excel Shortcuts You

Image credits: by James Duncun

Tips for mastering Excel shortcuts and increasing productivity

Learning Excel shortcuts is a great way to increase your productivity. Start by learning the most common ones like copying, pasting, undoing and selecting cells. Then, create custom shortcuts for tasks you often do. Practice using them regularly until they become second nature.

Specialized software programs can also provide a comprehensive list of keyboard commands. To get more info, check out online tutorials and courses.

Group similar tasks together and accomplish more in less time with keyboard commands. For instance, copy-paste data into different sheets or run calculations on specific columns.

An accountant used to spend several hours each week manually entering data into spreadsheets. After mastering shortcuts, he finished the same task in half the time!

Finally, learn tricks to create custom shortcuts that perfectly fit your needs.

Tricks for creating custom shortcuts to fit your needs perfectly

Create easy-to-remember hotkeys for the most used commands and functions to save time. For example, use Ctrl + Alt + S for ‘Save As‘.

Macros can automate sequences of steps, saving time compared to manually doing each task. Record your actions and assign them to simple keystrokes.

Customize ribbon tabs in order of preference or regular use, so desired tools are within reach. Scanning through lists and menus wastes time.

If faced with unexpected tasks on Excel, there are resources online. Download templates and understand the ones that work.

This method helped me get seamless efficiency in Excel for college project work. Concentration increased and I finished quickly with great feedback from the examiner. Highly recommend these tricks to optimize Excel use and increase productivity.

Strategies for using shortcuts effectively to save time and effort.

Keyboard shortcuts are a must-have for Excel mastery. They help save time and effort. Here are some tips for making the most of them.

  1. Practice is essential. Memorizing the commands will make actions smoother and quicker.
  2. Customize your keyboard and toolbar for your preferences. Add frequently-used features to the Quick Access Toolbar.
  3. Know the various shortcut combinations for different actions. This can make your workflow much faster in the long run.

For Excel shortcuts, practice and customization are key. Take the time to learn these commands. Getting familiar with all the available shortcut sequences is also important.

One example: A friend of ours is a data analyst at a finance company. She needed to optimize her workday. Keyboard shortcuts helped her be more efficient and comfortable. This gave her more balance, resulting in greater productivity.

Five Facts About The Best Excel Shortcuts You’re Not Using:

  • ✅ Excel has over 200 shortcuts, but most people only use a fraction of them. (Source: Excel Campus)
  • ✅ The CTRL + ; shortcut adds the current date to a cell. (Source: Microsoft Excel Help)
  • ✅ The ALT + = shortcut sums the contents of a selected range of cells. (Source: Excel Easy)
  • ✅ The F2 shortcut allows you to edit the contents of a cell directly. (Source: Business Insider)
  • ✅ The CTRL + SHIFT + $ shortcut formats selected cells as currency. (Source: Ablebits)

FAQs about The Best Excel Shortcuts You’Re Not Using

What are some of the best Excel shortcuts you’re not using?

There are a lot of lesser-known Excel shortcuts that can save you a lot of time and effort. Some of the most useful ones include:

  • Ctrl + ; to insert the current date
  • Ctrl + Shift + ; to insert the current time
  • F4 to repeat the last action
  • Alt + = to automatically sum a column of numbers
  • Ctrl + Shift + # to change the format of selected cells to date format
  • Ctrl + ` to toggle between showing formulas and results

Why should you learn these Excel shortcuts?

Learning these Excel shortcuts can help you become more efficient and save time when working on spreadsheets. By using these shortcuts, you can quickly perform tasks that would normally take longer to do manually.

Can you customize Excel shortcuts?

Yes, you can customize Excel shortcuts to suit your preferences. To do this, go to File > Options > Customize Ribbon, then click the Customize button next to the keyboard shortcuts option. From there, you can assign a keyboard shortcut to any command or function in Excel.

What is the most useful Excel shortcut you’re not using?

The most useful Excel shortcut will depend on your specific needs and the tasks you perform most often. However, Ctrl + Shift + ; to insert the current time is a shortcut that many people find extremely useful.

How do I remember all these Excel shortcuts?

There are many ways to help you remember Excel shortcuts, such as creating cheat sheets or practicing regularly. You can also use Excel add-ins like KeyRocket or ShortcutFoo, which provide training and reinforcement for keyboard shortcuts.

Where can I find more Excel shortcuts?

You can find more Excel shortcuts by searching online or browsing Excel’s built-in help feature. You can also ask colleagues or attend Excel training courses to learn more about using shortcuts and other time-saving techniques.