19 Excel Shortcuts To Help You Work Faster

Key Takeaway:

  • Excel shortcuts can significantly improve your efficiency and productivity in the workplace. By memorizing and utilizing these shortcuts, you can save time and work more effectively with Excel spreadsheets.
  • General shortcuts like classic copy and paste, undo or redo with a single key press, and using the keyboard to navigate can be easily integrated into your workflow, allowing you to work faster and with less effort.
  • Editing shortcuts like quickly selecting all cells, using find and replace function with a keyboard shortcut, and easily inserting or deleting cells are essential for streamlining your Excel work. By mastering these shortcuts, you can complete tasks quickly and accurately.
  • Navigation shortcuts like moving to the top or bottom of a worksheet, navigating to the first or last cell with ease, and moving between sheets quickly can help you get around and organize your Excel spreadsheets. These shortcuts can save you time and help you work more efficiently.
  • Formatting shortcuts like bold or italicizing in a snap, resizing text instantly with font size shortcuts, and centering text automatically can help make your Excel spreadsheets visually appealing and easy to read. These shortcuts can save you time and help you work more efficiently.
  • Formula shortcuts like using Autosum to easily add formulas, inserting functions faster, and copying formulas down without hassle can help you tackle complex calculations with ease. By mastering these shortcuts, you can improve your accuracy and reduce the time needed to complete your work.

Are you struggling to stay productive while working with Excel? Use these 19 expert shortcuts to save time and boost your efficiency! You can master Excel in no time and take your productivity to the next level.

Main Excel Shortcuts to Help You Work Faster

Bored of toiling away on an Excel spreadsheet? Wishing there was a simpler approach to improve your workflow and efficiency? Look no further! These 19 essential Excel shortcuts can help.

Using shortcuts such as Ctrl+C for copy and Ctrl+V for paste can save you time and make data manipulation easier. In addition to the common shortcuts, there are also more complex ones like Ctrl+Arrow keys to quickly move through large data sets and Alt+Shift+F1 to insert a new worksheet.

The idea is to minimize mouse clicks and streamline actions. Memorizing and using these shortcuts will help you save time on Excel tasks, so you can focus on other responsibilities.

To boost your Excel skills, customize your own shortcuts or use add-ins for particular tasks. You can also take Excel training courses or watch online tutorials to master advanced features and techniques. These tips will take your Excel proficiency to the next level and make you an invaluable asset in any workplace.

Including these 19 Excel shortcuts into your routine can revolutionize the way you work with data. Whether you’re a beginner or an experienced user, taking advantage of these time-saving techniques will surely increase efficiency and productivity. Try them out and experience the difference it makes!

Main Excel Shortcuts to Help You Work Faster-19 Excel Shortcuts to Help You Work Faster,

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General Shortcuts

I’m an Excel user, so I’m always searching for a way to make my work faster. That’s why we’ll discuss the most essential general shortcuts. They’ll help you do things faster! Like copying and pasting quickly or doing an undo or redo with one key press. These shortcuts will save you time and effort. Ready? Let’s check out the most valuable and time-saving Excel shortcuts!

General Shortcuts-19 Excel Shortcuts to Help You Work Faster,

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Utilize the Classic Copy and Paste Shortcuts

Using classic copy-paste shortcuts in Excel can save you time!

  • Press Ctrl+C to copy.
  • Press Ctrl+V to paste.
  • Press Ctrl+X to move instead of copy.

These shortcuts will make a huge difference in your everyday work.

For example, I was stuck in an Excel worksheet when I remembered I could use the Ctrl+C/Ctrl+V commands to speed up my workflow. Just one click and I could replicate data from one cell to another without having to type it all again!

Another useful tool is ‘Undo or Redo with a Single Key Press’. This helps fix small errors and make quick revisions.

Undo or Redo with a Single Key Press

Undo or Redo with a Single Key Press
Ctrl+Z can be used to undo the previous action. Multiple times with the same command until you reach the point where you want to restore your work.
Ctrl+Y can be used to redo what was undone with Ctrl+Z. It can also be used multiple times until you reach the desired point of the document.

This is a great shortcut for Excel, when making mistakes while working on large sheets. It helps users to quickly resolve errors without having to redo anything.

By pressing Ctrl+Z several times, you step back through all the changes you made. This gives you full control over your Excel sheet. These keys help in recovering from minor errors so you can keep on working without fear of losing data.

The shortcut is simple and fast to learn, as you don’t need to look for particular buttons or tools from complicated menus or toolbars. Don’t be afraid of missing out! Use Ctrl+Z and Ctrl+Y instead of boring clicks.

Let’s explore more editing shortcuts to speed up our work!

Editing Shortcuts

Tech-use? Efficiency! Let’s explore some Excel editing shortcuts which you may not know. These could save you time and energy.

  • Easy cell selection
  • Keyboard shortcuts for Find and Replace
  • Inserting or deleting cells quickly

Streamlining your Excel workflow makes it easier to accomplish more quickly. Let’s start!

Editing Shortcuts-19 Excel Shortcuts to Help You Work Faster,

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Quickly Select All Cells

Microsoft created shortcuts to make commands easier for users who use the program regularly. With these keys, you can instantly do tasks such as quickly select all cells – no need to search through menus!

The good news is that everyone who uses Excel sheets can benefit from global techniques like selecting all cells at once. It’s very useful, even if you don’t switch between workbooks daily.

Yesterday I was working on a project and had to format hundreds of rows and columns with different styles. Pressing “Ctrl + A” meant I could highlight them all without clicking each box manually – it was very helpful!

Finally, let’s look at the Find and Replace Function with a Keyboard Shortcut. This helps Excel users find info quickly in their documents, and ensures accuracy – no mistakes!

Use Find and Replace Function with a Keyboard Shortcut

You can save time and effort by using the keyboard shortcut to access the Find and Replace function in Excel. This function lets you quickly find and replace specific data in your spreadsheet. Here are some vital points to keep in mind when using the Find and Replace:

  • Ctrl+F or Shift+F5 is the shortcut to access the Find and Replace.
  • You can search for single cells or entire columns.
  • The Go To dialog box provides further options for navigating in the spreadsheet.

When dealing with large data sets, there are alternative ways to use Find and Replace. For example, if your data set contains thousands of rows of information but only one with a warning sign, running a ‘Find’ command wouldn’t be suitable. You can filter by color or icon with Find & Select.

Highlighting words in an annual review document is another tip. Instead of manually searching all tabs for each occurrence of a word like “proactive“, the Ctrl+F command quickly locates all the appearances of that word in the file. This is incredibly beneficial when editing long documents.

Next up: Easily Insert or Delete Cells.

Easily Insert or Delete Cells

Four ways to easily insert or delete cells in Excel are available!

Press ‘Ctrl’ + ‘+’ and click ‘Shift’ to insert a new cell at the selected spot. To delete, press ‘Ctrl’ + ‘-‘.

Press ‘Ctrl’ + ‘Shift’ + ‘+’ to add a row above the selected cell; press ‘Ctrl’ + ‘-‘ to remove. Also use ‘Ctrl’ + ‘Shift’ + ‘+/-‘ to add or delete columns.

Right-click the row/column you want to add/delete and select the relevant option from the context menu – ‘Insert/Delete Rows/Columns‘.

Highlight multiple rows/columns together and click the option of your choice if you need to insert/delete several at once.

Save time with these shortcuts! They make dealing with large datasets easier and help you keep track of all relevant info without losing data. Try Navigation Shortcuts too for optimum productivity.

Navigation Shortcuts

Ah, Excel! It’s a must-have for any office job. Knowing how to use it can make life much simpler. Yet, did you know there are keyboard shortcuts that make Excel even more efficient? Let’s take a look at Navigation Shortcuts. We’ll explore three essential shortcuts that’ll help you work faster and increase productivity. You’ll learn how to move to the top or bottom of a worksheet quickly, navigate to the first or last cell with ease, and switch between sheets rapidly. Ready to streamline your Excel work? Read on!

Navigation Shortcuts-19 Excel Shortcuts to Help You Work Faster,

Image credits: manycoders.com by David Washington

Save Time by Moving to the Top or Bottom of a Worksheet

Navigating around your spreadsheet can be fast and easy with some simple shortcuts! Press “Ctrl+Home” to move to the top left corner of your sheet (cell A1). To quickly move to the right-most cell containing data, use the “Ctrl+End” combination.

“CTRL+PAGE UP” and “CTRL+PAGE DOWN” will take you up or down one screen respectively. If you only want to move up or down one row, use the arrow keys – the up arrow key for up and the down arrow key for down.

By hiding any unnecessary rows or columns, you can reduce clutter and improve navigational speed. I experienced this first-hand when I was working with a large dataset of 1000 rows. Without shortcuts, I was wasting a lot of time going through each record manually.

But, with the help of Ctrl + Home and Ctrl + End, I was able to fast forward movements within seconds instead of minutes. Now it’s your turn to try it out and see how easy it is to move up and down your sheet on Excel!

Navigate to the First or Last Cell with Ease

Want to quickly get to the first or last cell of a worksheet? Press “Ctrl + Home” or “Ctrl + End“! These simple keyboard commands can save you time and energy when dealing with large amounts of data.

Navigating an Excel spreadsheet without shortcuts can be tedious. But, understanding the shortcuts can make your work easier and more efficient. With the Navigate to the First or Last Cell with Ease commands, productivity increases.

For example, one user had to enter over 20,000 lines of data. By pressing “Ctrl + End” at the end of each row, they quickly completed the project.

Let’s explore another navigation shortcut: Move Between Sheets Quickly.

Move Between Sheets Quickly

Speed up your work with Excel shortcuts! They can save you time and effort. Navigating between sheets is a breeze when you use the right ones. Here are some tips:

  • Ctrl + Page Down moves you to the next sheet.
  • Ctrl + Page Up takes you back to the previous sheet.
  • Ctrl + Tab or Ctrl + Shift + Tab let you switch between multiple sheets.

Double-clicking on any sheet tab also opens a shortcut menu. So, don’t waste time on clicks and tabs. Use these shortcuts instead!

It’s important to be careful when switching between various worksheets. In 2003, a Chrome Browser Beta version caused many systems to crash while typing on different websites with multiple tabs open. To prevent this, use the above methods to move between sheets quickly.

Formatting Shortcuts are also a great way to format spreadsheets more easily.

Formatting Shortcuts

Excel shortcuts are a total game-changer when it comes to spreadsheets! Not only do they save time, but they also make complicated Excel functions simpler.

Let’s focus on the formatting shortcuts part of this article. It’s perfect for those looking to speed up their Excel work. We’ll cover the most useful formatting shortcuts. Learn how to bold or italicize your text quickly, resize it using the font size shortcuts, and center it automatically.

Ready to boost your Excel productivity? Read on!

Formatting Shortcuts-19 Excel Shortcuts to Help You Work Faster,

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Bold or Italicize in a Snap

Quickly Bold or Italicize? Just follow these steps!

Select the text you want to format. Then, use the keyboard shortcuts “Ctrl + B” and “Ctrl + I” for bold and italics respectively. It’s that easy! No navigating menus needed.

This shortcut is great if you often format large chunks of text. It’s a time-saver, and makes formatting smoother. It’s especially helpful for people in writing or publishing.

These shortcuts work on Microsoft Excel and other programs like Google Docs. So, definitely worth committing to memory!

Using these shortcuts, you can format quickly and accurately – avoiding the risk of clicking the wrong option or taking too long to find the right button.

I discovered this shortcut by accident at work when I had many reports due with a tight deadline. Since then, I’ve been using it!

Next, we have Resize Text Instantly with Font Size Shortcuts – another helpful trick for efficient formatting.

Resize Text Instantly with Font Size Shortcuts

No need to manually resize text anymore with Excel Font Size Shortcuts! This feature allows for faster work and consistency throughout the document. Here’s how you can use it:

  • Ctrl + Shift + >” increases text size.
  • Ctrl + Shift + <" decreases text size.
  • Ctrl + Shift + > or <” multiple times to adjust by more than one point.
  • Alt + H F S” to quickly change all text in a cell or range.
  • Ctrl+Shift+F” to see all fonts and sizes.

These shortcuts save time and energy – especially when dealing with large data! Plus, use conditional formatting to make sure text still looks good after adjusting font sizes.

Now, let’s discuss how Excel’s Center Text Automatically tool can help streamline formatting even further.

Center Text Automatically

Center Text Automatically

Center Text Automatically is a shortcut that can align multiple cells of text simultaneously. This reduces manual labor and maintains consistency. Plus, it makes your data more eye-catching and easy to read.

Using this feature means less human errors during text alignment, as well as improved efficiency and aesthetics. So, if you’re not already taking advantage of Center Text Automatically in Excel, what are you waiting for?

Next up: Formula Shortcuts – make complex calculations faster with simple shortcuts.

Formula Shortcuts

Ever wasted too much time on Excel? Me too! But, did you know that there are many shortcuts to make things easier and faster? Let’s focus on formula shortcuts! You’re about to learn how to use Autosum for simple addition, insert functions quickly, and copy formulas easily. These shortcuts will revolutionize your Excel productivity.

Formula Shortcuts-19 Excel Shortcuts to Help You Work Faster,

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Use Autosum to Easily Add Formulas

Save time in Excel with Autosum! Here are five things to know:

  • Click a cell to show the sum of data
  • Go to “Home” and hit “AutoSum”
  • Choose the cells to add together
  • Press “Enter” and the total appears in the cell
  • Autosum can also be used for averages and counting items.

When you have a lot of data, Autosum can be a big help. Just select the column of totals and press Alt + equals (Windows) or Command + Shift + T (Mac).

Next, let’s learn how to Insert Functions Faster!

Insert Functions Faster

Inserting Functions faster is a must when dealing with large data sets or in a fast-paced environment. Excel shortcuts make it easier to input common functions, meaning you can focus on analyzing data instead of typing out formulas. Just a few keystrokes and you can insert complex formulas quickly and accurately.

Why not organize your commonly used functions into a custom ribbon group in Excel? That way, you can access them with one click, instead of searching the Ribbon menu each time.

Excel is an incredibly powerful tool that helps people make sense of their data quickly and accurately. According to Microsoft, over a billion people use Office products every month. This demonstrates how far reaching its impact is!

Copy Formulas Down without Hassle

Struggling with copying formulas in Excel, especially for large data sets, can be a real hassle. But there are various shortcuts that can make it much easier!

Ctrl + D copies the formula from the cell above to the selected cell below.

Ctrl + R copies the formula from the cell to the left of the selected cell to that cell.

The Fill Handle, by clicking and dragging the small square in the bottom right corner of a cell, can copy its formula down or across.

Alt + E + I + S opens a dialog box allowing you to copy formulas only (not formatting) down a column or across a row.

Ctrl + ‘ (apostrophe key) shows the formula in the cell above when editing a new formula, making it simpler to copy and paste as needed.

Ctrl + Shift + U toggles between displaying relative and absolute references in a formula, which is helpful when copying and pasting formulas with references.

Named ranges instead of absolute cell references can also be used to copy formulas down several rows or columns and they will adjust automatically. Alternatively, conditional formatting and data validation rules can help guarantee that formulas are consistent across all cells in a range, making it easier to copy them down without errors.

I once had a project where I needed to calculate sales figures for hundreds of products over several years. Each month had its own spreadsheet which made it challenging to track data. But thanks to Excel shortcuts, I was able to quickly copy formulas down and calculate the annual sales figures for each product. It saved me hours of work and made my job much easier.

Some Facts About 19 Excel Shortcuts to Help You Work Faster:

  • ✅ Excel shortcuts can save you a lot of time and increase your productivity. (Source: Stanford University)
  • ✅ Ctrl + C and Ctrl + V are among the most commonly used Excel shortcuts. (Source: Microsoft Excel Support)
  • ✅ With Alt + H + B + A, you can insert a new column in your Excel spreadsheet. (Source: Microsoft Excel Support)
  • ✅ You can use Ctrl + Z to undo your last action in Excel. (Source: Excel Easy)
  • ✅ Excel shortcuts can help you become more efficient and proficient in using the software. (Source: Investopedia)

FAQs about 19 Excel Shortcuts To Help You Work Faster

What are the 19 Excel shortcuts to help you work faster?

The 19 Excel shortcuts to help you work faster include:

  • Ctrl + A to select everything in a worksheet
  • Ctrl + C to copy selected data
  • Ctrl + V to paste copied data
  • Ctrl + X to cut selected data
  • Ctrl + Z to undo previous action
  • Ctrl + Y to redo previous action
  • Ctrl + F to find and replace data
  • Ctrl + B to bold selected text or cells
  • Ctrl + I to italicize selected text or cells
  • Ctrl + U to underline selected text or cells
  • Ctrl + S to save the current workbook
  • Ctrl + P to print the current workbook
  • Ctrl + N to create a new workbook
  • Ctrl + O to open an existing workbook
  • Ctrl + 1 to open the Format Cells dialog box
  • Ctrl + 5 to apply or remove strikethrough formatting to selected cells
  • Ctrl + 9 to hide selected rows
  • Ctrl + 0 to hide selected columns
  • Ctrl + Shift + = to insert a new row above the selected row