25 Excel Shortcuts To Cut Your Work In Half

Key Takeaway:

  • Effortlessly work with cells: By mastering 25 powerful Excel shortcuts, you can save time selecting cells, inserting and deleting cells, and more. These shortcuts help you work efficiently with cells, and eliminate the need for repetitive actions.
  • Streamline data management: Excel shortcuts can help you sort and filter data like a pro, use must-know formulas for data entry, and simplify your work with functions. By using these shortcuts, you can boost productivity and manage data with ease.
  • Time-saving sheet techniques: By mastering sheet management shortcuts, you can easily move and copy sheets, keep your sheets organized, and manage multiple sheets effortlessly. With these handy tips, you can work faster and more efficiently in Excel.

Struggling to keep up with the pace of work? You can make your life easier by mastering these 25 essential Excel shortcuts that will help you work faster and smarter! Say goodbye to tedious manual tasks and hello to increased efficiency.

Mastering Excel with 25 Powerful Shortcuts

Mastering Excel with 25 Powerful Shortcuts is the perfect guide to becoming an efficient user. These shortcuts will help you reduce the time it takes to do tasks such as formatting and data entry. Its goal? To make you more comfortable using Excel and improve your productivity.

The 25 Excel shortcuts include commands like inserting a new row, toggling between different sheets, and selecting data with keystrokes. They are designed to be easy to use, so you can streamline your workflow.

The reason why these shortcuts are so effective? You don’t have to rely on your mouse! This saves time when you’re working with complex spreadsheets.

To get the most out of these shortcuts, practice using them frequently. You can also customize your Excel ribbon to make it easier to access your favorite shortcuts quickly.

A few tips for using these Excel shortcuts:

  • Use Ctrl + Shift + Arrow keys to select entire columns or rows of data.
  • Customize your ribbon by adding your most-used commands.
  • Use the F4 key to repeat your last action.

By following these tips and practicing your shortcuts, you can become an efficient Excel user and cut your work time in half!

Effortlessly Work with Cells

Greetings! Want to work faster in Excel? Let’s focus on “Effortless Cell Working”! Our two sections will teach you amazing shortcuts. Firstly, we’ll explore “Speeding Up Work by Selecting Cells Efficiently”. Next, we’ll show you “Quick Inserts and Deletes – Without Hassle”. Time-saving techniques await! Let’s dive in and save valuable time in Excel.

Speed Up Your Work by Selecting Cells Efficiently

Ctrl is key to select multiple non-adjacent cells. Just hold Ctrl and click each cell you want. To select a range of adjacent cells, click the first one then hold Shift and click the last one. Tables are easier. Use the “Select All” button in the top-left corner to select all cells.

Other ways to make selecting faster: use keyboard shortcuts. Like F4 to repeat and Ctrl+Page Up/Down to switch between sheets. Also, know the selection modes: extended selection mode with arrow keys and rectangular selection mode for columns and rows.

Table Tools tab can help too. It has features like sorting and filtering, to find and manipulate data quickly. Use these tips and you’ll be able to select cells faster and finish Excel work without hassle. Next up: Insert and Delete Cells Without Hassle.

Quickly Insert and Delete Cells Without Hassle


Inserting and Deleting Cells Made Simple – Inserting a cell or range of cells is easy! Just select them, then use the Ctrl + Shift + “+” shortcut. To delete, select the cell(s) then press Ctrl + “-“. For a whole row or column, right-click the row number or column letter and select “Insert“. Or, use Ctrl + Shift + “+” for a new row above, and Ctrl + Shift + “+” then Tab for a new column to the left.

When dealing with bigger datasets, use Ctrl + D (Fill Down) instead. Select the blank row(s) beneath your existing data, then place your cursor over the bottom-right corner until it changes to a small box, and double-click to fill down. This copies everything from the above rows, including formulas.

Remember: When deleting multiple rows/columns, make sure not to accidently remove important data. Always highlight the selection with Shift+ Space, then press Ctrl+- (Minus) Excel shortcut.

These methods save time and energy when dealing with large data sets in Excel.

Working with Rows and Columns Made Easy

Tired of tedious Excel formatting? Fear not! There are plenty of shortcuts to save time. Learn some of my fav tricks for working with rows and columns. Master inserting, deleting and resizing rows and columns with ease. One click is all it takes to hide rows and columns – saving you time!

Master the Art of Inserting and Deleting Rows and Columns

Want to insert or delete rows and columns in Excel? Here’s how:

  • To insert a row above or below the cell where your cursor is, use the keyboard shortcut Ctrl + Shift + “+” (Plus Sign).
  • To insert a column to the left or right of the cursor, press Ctrl + Space + “+” (Plus Sign).
  • To delete rows, just select them and press Ctrl + “-“(Minus Sign).
  • For columns, press Ctrl + Space and then ‘-‘ (minus sign).
  • To insert copied data, use “Ctrl” key+ “Shift” key + “F10”.
  • To transpose row data to column, select the row(s) and press “Alt” -> “E” -> “Special…”-> choose “Transpose”->Ok.

Having difficulty removing empty rows or columns? Select your table with Ctrl+A, then go to Home > Editing group > Find & Select button > Go To Special and choose “Blanks”. You can also use this trick: type =5/5 in cell C1, press Alt Enter and add text after the last slash (/).

Now you’re ready to work with rows and columns like a pro!

Seamlessly Resize Rows and Columns to Perfection

Seamlessly resize rows and columns to perfection in Excel? You can! There’s a shortcut that’ll let you adjust multiple rows/columns at once. Select the ones you want, then hover mouse over the right edge of one until the cursor becomes a double arrow. Drag the edge and voila! All selected rows/columns are resized.

Imagine a table with multiple rows/columns. You need to adjust certain rows/columns so everything fits on one page for printing. This shortcut makes it much quicker and easier than manual adjusting.

You can also use keyboard shortcuts. Increase row height with “Alt + H + O + H“. Or decrease it with “Alt + H + O + I“. To increase column width, it’s “Alt + O + C + W“. Or decrease it with “Alt + O + C + C“.

Pro tip: If you want to set a specific row height/column width, select the desired row(s)/column(s), right-click one, choose “Row Height” (or “Column Width”), enter your measurement, click OK.

Save time by hiding rows/columns in one click!

Save Time by Hiding Rows and Columns in One Click

Hiding info can save lots of time for managing data at scale. Let me talk more about saving time by hiding rows and columns in one click. Ever opened a spreadsheet full of unnecessary data? Just select what you don’t need with one click instead of scrolling through pages!

In the past, there was no easy way to cull data elements. But, as time passed, faster methods have evolved alongside user preferences. Data management is critical when working with an excel file. Making it one of its core features for handling large arrays of data types with ease.

Data Management Hacks

Data management? Shortcuts will save your time. In this article, we’ll explore Excel shortcuts. They help with sorting and filtering data. Plus, learn formulas to streamline data entry and reduce errors. Lastly, get ready to boost your productivity with functions! Let’s supercharge your data management skills!

Sort and Filter Data Like a Pro with These Shortcuts

If you want to become an Excel pro, mastering the ability to sort and filter data is essential. Fortunately, there are some great Excel shortcuts that can make it much easier. Some examples include:

  • Sort A, Sort AZ, Sort ZA
  • Filter by Selection, Clear Filter, and Auto-Filter.

Learning how to sort and filter data can take some time. But, using these shortcuts can help you save time and make the process more efficient. Sorting can be done based on alphabetical or numerical values. Filters display specific cells based on parameter conditions.

To make the most of these shortcuts, it’s helpful to create customized column headings before sorting. This allows for easier navigation and faster filtering. Additionally, make a backup duplicate of your spreadsheets before applying sort filters to avoid any data loss.

Lastly, to streamline data entry, try using the must-know formulas for shortcuts. This helps to save time, instead of having to press ‘Enter’ repeatedly when entering formulas.

Streamline Data Entry with Must-Know Formulas

SUM calculates the total of a data range. AVERAGE works out the average number for a specific data set. COUNT counts the amount of cells containing numbers in a range. IF does logical calculations based on criteria.

These formulas can speed up data entry. Let’s say your data needs calculations. It’s faster to use SUM or AVERAGE than adding each value manually.

IF statements make custom conditions to generate results as desired. COUNT formula is needed to count values or contents from different worksheets.

Pro Tip – ALT+ = is the shortcut for SUM and CTRL+SHIFT+A is the shortcut for AVERAGE.

Let’s move ahead – Learn some easy Excel functions to Boost Your Productivity without wasting any time:

Boost Your Productivity with Functions that Simplify Your Work

Managing large amounts of data? Excel is your go-to tool. But did you know there are small hacks to up your productivity? Shortcuts can save tons of time and help maintain data records.

You can excel in Excel with functions. Automated actions replace manual calculations one-by-one. Over 400 built-in functions cater to different needs. Financial, statistical, lookup operations. You can even create custom functions.

Learn the many built-in functions available. Customise them to suit your needs. SUM, COUNT, AVERAGE, MAX or MIN will become part of your daily use.

Know the 400+ functions and reduce processing time. Businesses compete at a breakneck pace. Every moment saved counts! FOMO is real when it comes to data management. Speed up analytics and make better decisions.

Next up: sheet techniques to boost productivity!

Time-Saving Sheet Techniques

Spreadsheets can be time-consuming. But, I’m excited to share my time-saving techniques with you!

Firstly, we’ll check out shortcuts that make sheet management a breeze. Secondly, we’ll show you how to move and copy sheets quickly. Lastly, we’ll show you how to hide and unhide sheets for organization.

These Excel techniques will cut your work in half, giving you more free time!

Manage Sheets Like a Pro with These Handy Shortcuts


Ctrl+PageUp/PageDown? Instantly switch between sheets! Shift+F11 to insert a new one? Ctrl+T to make tables? Easy sorting and filtering? Alt+H+O+R to hide rows? Align cells with Alt+H+O+C? Inserting/deleting cells, rows, or columns with one easy key? Mastering these shortcuts lets you navigate cells without a mouse! Plus, you can customize Excel to make your own shortcut keys for frequently used commands.

Manage sheets like a pro and finish tasks faster! People who know how to use keyboard shortcuts can cut their work time by up to 50%, according to Microsoft. So why not join the efficient users?

Effortlessly Move and Copy Sheets with These Tips

Efficiently managing sheets in Excel is key to saving precious time. Here are some tips that’ll help you move or copy them quickly:

  1. Right-click the sheet tab and select ‘Move or Copy.’ Choose the destination workbook and click ‘OK.’
  2. You can also move a sheet by dragging it while holding down the ‘Ctrl’ key.
  3. Use ‘Shift + F11’ to add a new worksheet before the current one.
  4. Create a new workbook with ‘Ctrl + N.’

Using these shortcuts, you’ll be able to move or copy sheets without wasting time. Think of how much faster your work will be!

Once I had to move 50 sheets from one workbook to another. It took me hours! But now, with these tips, I breeze through similar projects in no time.

To keep your sheets organized, you can also hide and unhide them for quick access.

Keep Your Sheets Organized by Hiding and Unhiding Them

Organize your sheets for efficient Excel use by hiding and unhiding them. This helps focus on the sheet you need and simplifies your workspace. Here’s how it works:

  • Right-click on the tab and select ‘Hide‘. It won’t delete, just take it away from view.
  • To unhide, click the arrow button beside the visible tabs. Select ‘Unhide‘ and pick the right sheet.
  • If you have multiple similar sheets, group them. Highlight all sheets, right-click on one tab, and select ‘Group‘.
  • If you want to protect certain sheets, hide them. This prevents unwanted changes while keeping them accessible when needed.

Plus, double-click between two tabs in the bottom left corner of the Excel window. It will hide all other tabs except the ones selected. Use CTRL+SHIFT+(arrow button) to quickly move or copy a worksheet. The direction should be down for column selection and right/left for row selection.

Onward: Tips for Effortlessly Managing Workbooks!

Tips for Effortlessly Managing Workbooks

You and I have something in common – we both love Excel for organizing data and simplifying our workflow! But, with so many functions and shortcuts, it can be hard to keep track of it all. So, let me share with you some tips on managing workbooks in Excel. We’ll talk about 3 key areas:

  1. Inserting & deleting workbooks with ease.
  2. Moving & copying them using shortcuts.
  3. Hiding & unhiding them quickly.

Let’s go!

Stay Organized by Inserting and Deleting Workbooks with Ease

Organize your Excel spreadsheets with ease! Insert and delete workbooks to keep your data and information safe. Here’s how:

  1. Go to ‘File’ and select ‘New Workbook’ from the drop-down menu.
  2. Pick a blank workbook or a template.
  3. Name the workbook by right-clicking on it and selecting ‘Rename’.
  4. To delete a workbook, right-click on the tab and choose ‘Delete’.

Stay organized in Excel with discipline and focus. Use insertion and deletion techniques to keep your spreadsheets neat. Color-code and annotate important workbooks for fast location. Streamline your Excel workflow and move and copy workbooks efficiently!

Streamline Your Work by Moving and Copying Workbooks with These Tricks

Don’t let moving and copying workbooks be daunting! Streamline your work with these simple tips:

  1. Right-click the worksheet tab and select “Move or Copy.” Choose the target workbook and where you want the copied/moved worksheet to appear.
  2. Use Drag-and-Drop: Click the sheet’s name tab and drag it onto the new location in another workbook.
  3. Quickly hide or unhide worksheets by highlighting multiple sheets at once (hold down CTRL while clicking each sheet name) then right-clicking any highlighted tab, selecting “Hide” or “Unhide.”
  4. To move/copy entire workbooks, right-click on the file in Windows Explorer and click “Copy” or “Cut.” Then paste in the desired destination folder.
  5. Keyboard Shortcuts: CTRL+C (copy), CTRL+V (paste), ALT+E+M+V (move), ALT+E+M+C (copy).

Moving and copying workbooks can be a breeze! Plus, try mapping network drives to access folders faster and move files between them seamlessly.

Keep Workbooks Tidy by Hiding and Unhiding Them in a Snap

Tidying up your workbook is essential. You can quickly hide unwanted information, preventing distractions and keeping tabs on what’s most relevant.

Additionally, hiding columns and rows when needed is helpful when dealing with large amounts of data. This allows you to focus on analyzing specific details without cluttering your visual workspace.

To hide/unhide sheets, the easiest way is to right-click on the sheet name. You’ll get the option to ‘Hide’ or ‘Unhide’ based on its current state.

You can also use the shortcut key: CTRL+Shift+( for grouping selected sheets together for hiding/unhiding, and CTRL+Shift+) to ungroup them.

Also, you can use Custom Views, which can be created for specific worksheet configurations. This is useful if your workbook has unique views which may not be suitable for all users.

Finally, you can protect your sheets by using Excel’s password-protection feature. This makes sure only authorized persons have access.

Pro Tip: If you’re working with other individuals’ workbooks (or macros), you may have several add-ins installed. To avoid cluttering up the interface, simply hide these add-ins.

Five Facts About “25 Excel Shortcuts to Cut Your Work in Half”:

  • ✅ The article provides 25 keyboard shortcuts for Excel users to increase productivity. (Source: HubSpot)
  • ✅ These shortcuts range from basic actions like copy and paste to more advanced functions such as formula building and data analysis. (Source: TechRepublic)
  • ✅ Excel shortcuts can help save time and reduce the likelihood of errors during data entry and analysis. (Source: Business Insider)
  • ✅ Some of the most popular Excel shortcuts include Ctrl + C, Ctrl + V, Ctrl + Z, and Ctrl + F. (Source: Microsoft)
  • ✅ Learning and utilizing Excel shortcuts can lead to increased productivity and success in the workplace. (Source: The Balance Careers)

FAQs about 25 Excel Shortcuts To Cut Your Work In Half

What are the 25 Excel Shortcuts to Cut Your Work in Half?

Some of the 25 Excel shortcuts that can significantly reduce your workload include Ctrl + C for copying data, Ctrl + V for pasting data, Ctrl + Z for undoing, Ctrl + S for saving, and F2 for editing.

How can these Excel shortcuts boost my productivity?

By using these Excel shortcuts, you wouldn’t need to waste time searching for functions and menus as most of the actions can be performed through these shortcuts. This will allow you to complete your work more quickly and efficiently.

How do I memorize these Excel shortcuts?

One effective way to memorize the Excel shortcuts is by using them over and over again until they become muscle memory. Alternatively, you can create a cheat sheet that lists all the shortcuts and keep it next to your computer as a quick reference.

Can these Excel shortcuts work on both PC and Mac?

Yes, most of these Excel shortcuts are applicable on both PC and Mac. However, some shortcuts may vary depending on your operating system and version of Excel.

What if I need more than 25 Excel shortcuts?

There are actually hundreds of Excel shortcuts that can make your work a lot easier. However, mastering 25 of these shortcut commands is a good starting point, and it’s enough to complete most of the Excel-related tasks.