19 Excel Shortcuts For The Busy Professional

Key takeaways:

  • Navigating Excel becomes easier with these shortcuts: move around with ease using arrow keys, quickly move to the next cell with the Tab key, and enter data faster with the Enter key.
  • To improve formatting in Excel, use shortcuts such as Ctrl + B to bold text, Ctrl + I to italicize text, and Ctrl + U to underline text.
  • Formula work is made easier with shortcuts such as using Ctrl + Shift + Enter to enter an array formula, entering the current time with Ctrl + Shift + :, and entering the current date with Ctrl + Shift + ;.
  • Simplify data tasks by using shortcuts like Ctrl + D to copy cell contents down, Ctrl + R to copy cell contents to the right, and Ctrl + T to quickly create a table.
  • Other miscellaneous shortcuts include using Ctrl + Z to undo, Ctrl + Y to redo, and Ctrl + F to efficiently find and replace data.

Do you struggle to keep on top of a busy workload? Excel can help you be more productive. Learn 19 shortcuts to save time and take control of your tasks with this guide.

Excel Shortcuts for the Busy Professional: Navigating Excel

Excel is essential for any busy pro working with numbers. But clicking, scrolling and mouse movements can be tiring and time-consuming. So, let’s explore how to navigate Excel with ease! We’ll use keyboard shortcuts. These quick tricks will save time and make Excel more enjoyable. We’ll start by discussing how to move around using arrow keys. Then, we’ll look at moving to next cell with Tab key. Finally, we’ll go over entering data faster with Enter key. Get your keyboards ready! Let’s begin!

Move around with ease using arrow keys

Navigating through Excel can be made easier and faster with arrow keys! Here are 5 top ways to use them:

  • Up/down arrows move between rows.
  • Left/right arrows move between columns.
  • Ctrl + an arrow key moves to the last cell in that direction.
  • Enter moves down a row and Shift+Enter moves up one.
  • Type a cell name/address in the Name box and press Enter to go directly there.

Arrow keys are very useful when working with large tables or spreadsheets. They help you find cells quickly and easily, without having to squint at tiny font sizes or try to figure out complex formulas.

A great shortcut is to use Ctrl + Click instead of clicking individual cells to select multiple cells. This saves time by just having to hold down Ctrl while selecting adjacent cells.

Moreover, you can select full rows by pressing Shift+spacebar. Furthermore, move across sheets with one hand by keeping one finger on the arrow key while typing with the other.

Finally, press Tab key to quickly move to the next cell.

Quickly move to the next cell with the Tab key

Tab is a great way to quickly move between cells in an Excel spreadsheet. It can help you save time and makes navigating the page easier. Here’s a 5-step guide:

  1. Open an Excel worksheet.
  2. Select the cell you want to start with.
  3. Press Tab on your keyboard to move right to the next cell.
  4. Press Tab to move consecutively from left to right, top to bottom.
  5. If you need to go back a step, press Shift+Tab.

This technique makes it easier to input or verify data quickly and accurately. It saves time and keeps everything organized.

I used Excel software for making reports years ago. It was particularly helpful with large amounts of data. I found myself using shortcuts like Tab to save time when preparing for monthly analysis presentations.

The Enter key is even faster for navigating through XL Spreadsheets. The next step will show you how to ‘Enter Data Faster With The Enter Key’.

Enter data faster with the Enter key

You can press Ctrl+Enter to enter the same data into multiple cells at once. To edit data within cells, simply double-click on it. Navigate quickly through cells without ever touching your mouse by using the arrow keys and Enter.

Highlight the range, then press Ctrl+D or Ctrl+R to fill down a formula or series in a column or row.

Using these keyboard shortcuts can save valuable time. You’ll be more productive by mastering this tool, specifically the Enter button. Many people copy and paste data between cells or drag it around manually, but shortcuts make this quicker and more efficient.

Excel was designed with typing ease in mind. It was first introduced as an add-on for Mac users back in 1985. There are plenty of keyboard shortcuts designed with productivity in mind for users to explore.

Improving Formatting: Excel Shortcuts is the next tool we will be exploring.

Improving Formatting: Excel Shortcuts

Formatting Excel sheets? Key shortcuts are a must-know! Let’s explore how to use the most essential shortcuts.

Ctrl + B? That’s for quickly bolding text.

Ctrl + I? Italicizing text – easy.

Ctrl + U? Underlining text – done.

These shortcuts will make you a pro with Excel formatting. Get to it!

Bold text with Ctrl + B

Ctrl + B is the key to bolding text in Excel. It’s an important formatting technique to make your data stand out. Here’s how it works:

  1. Select the text you want to bold.
  2. Press and hold Ctrl.
  3. While holding Ctrl, press B.
  4. Voila! The text is now bold.

Using this shortcut helps you save time and emphasize important information. It enhances readability and makes it easier for readers to spot key points. Plus, it makes you a more efficient user of Microsoft Office.

So don’t miss out on this great tool – start using it in your Excel workflow today!

Next up: Italicize text with Ctrl + I.

Italicize text with Ctrl + I

Ctrl + I is the shortcut to italicize text in Excel. Here’s a 4-step guide on how to do it:

  1. Select the cell with the text.
  2. Highlight the part you want italicized.
  3. Press and hold Ctrl, then press ‘I’.
  4. The text will be italicized.

Using this shortcut saves time, and makes it easier to spot important info. It’s a great way to optimize mundane tasks and increase productivity!

Next up: Underline text with Ctrl + U.

Underline text with Ctrl + U

Underlining text in Excel? Use the Ctrl + U shortcut! Here’s how in four steps:

  1. Highlight the words you want to emphasize.
  2. Press & hold Ctrl.
  3. While holding Ctrl, press U.
  4. Release both keys & voila!

Underlining can draw attention to important info, but it’ll also affect any numbers you select. If you only want to emphasize, break into multiple cells or use a different format.

Pro tip: Assign a custom shortcut key for this function in Excel’s Options settings!

Now, on to Formula Work Made Easier! We’ll cover some time-saving Excel shortcuts for formulas & calculations.

Formula Work Made Easier: Excel Shortcuts

Formula work in Excel can be tedious, especially when handling large data sets. Luckily, there are keyboard shortcuts that make it faster and easier. I’m gonna share a few of my faves. Firstly, enter an array formula with Ctrl + Shift + Enter. Secondly, press Ctrl + Shift + : to enter the current time. Lastly, enter the current date with Ctrl + Shift + ;. These shortcuts help accuracy by reducing manual errors.

Use Ctrl + Shift + Enter to enter an array formula


Ctrl + Shift + Enter is a great Excel shortcut to enter an array formula. It can save time and effort for busy professionals. Array formulas work on multiple cells or ranges instead of just one. Press Ctrl + Shift + Enter to tell Excel the formula is an array. The formula will be in curly braces {} and apply to the whole range. Trying to edit it with just Enter will cause an error.

For instance, if you have two columns with values and need to find their sum in a third column, using =A1:A10+B1:B10 as a normal formula will show only A1+B1. But using {=A1:A10+B1:B10} (Ctrl+Shift+Enter) will show the individual sums in each row.

Array functions were first used in Lotus 123.

Another helpful Excel shortcut is Ctrl + Shift + : to enter current time. Look out for more!

Enter the current time with Ctrl + Shift + :

Quickly enter the current time in Excel with Ctrl + Shift +: Follow these 6 steps:

  1. Click the cell for the time.
  2. Press and hold Ctrl.
  3. Simultaneously press and hold Shift.
  4. While still holding both keys, press the colon (:).
  5. Let go of all 3 keys at once.
  6. The current time will appear in the selected cell.

This shortcut is great for busy people who need to input times often. It saves time and boosts productivity!

Ready for the next one? Enter the current date with Ctrl + Shift + ;.

Enter the current date with Ctrl + Shift + ;

Entering the current date into an Excel spreadsheet quickly? Use the Ctrl + Shift + ; shortcut! Here’s how:

  1. Click on the cell you want to enter the date in.
  2. Press Ctrl and hold.
  3. Still holding Ctrl, press and hold Shift.
  4. With both keys pressed, press the semicolon (;) key.
  5. Release all keys.

Voila! Today’s date will now appear in the cell.

Using this shortcut saves time instead of manually entering dates. Especially if multiple dates are needed at once.

Pro tip: Use this shortcut with other functions in Excel that need today’s date as a parameter. For example, a function calculating someone’s age based on their birthdate.

Now let’s try some more Excel shortcuts to make data tasks simpler and faster!

Simplifying Data Tasks: Excel Shortcuts

I’m a busy pro, so I’m always looking for ways to be more productive and make daily tasks easier. And when it comes to data and numbers, Excel is my most powerful tool.

Let’s focus on Excel’s time-saving shortcuts for data entry and organization. Discover how to speed up data entry with just a few steps. We’ll check out some of the most useful and popular shortcuts. Like copying cell contents with Ctrl + D, copying cell contents to the right with Ctrl + R, and making a table fast with Ctrl + T.

Copy cell contents down with Ctrl + D

Ctrl + D is a powerful time-saving tool for busy professionals who use Excel. Here’s a 5-step guide on how to use it:

  1. Select the cell or range of cells you want to copy.
  2. Press Ctrl + C to copy the contents.
  3. Move the cursor to the cell where you want to paste the content.
  4. Press Ctrl + D.
  5. The copied content will be pasted, and all other cells below it will be filled with that content.

This shortcut can save you much time and effort compared to manually copying and pasting each cell. It’s especially useful for large datasets or repeating data patterns. It keeps consistency and ensures that every cell has accurate and up-to-date information.

For even more efficiency, use it with other Excel functions such as formulas or conditional formatting. For example, if one cell has a formula that needs to be repeated in many others, use Ctrl + D to quickly copy it down without typing it out each time.

Copy cell contents to the right with Ctrl + R

Copying cell contents can be a slow task. But, Ctrl + R can help you finish your work faster! Select the cell with the data you want to copy. Then, press and hold down the Ctrl key. Then press R. Now release both keys. Check if the contents were copied correctly.

Ctrl + R is great for working with large amounts of data. You can quickly copy entire columns in seconds.

A pro tip: To move the data instead of copying, use F2 instead of Ctrl + R. This will let you cut and paste quickly!

Finally, to create a table quickly, use Ctrl + T.

Create a table quickly with Ctrl + T

Ctrl + T is the shortcut to quickly create a table in Excel. It brings up the Create Table dialog box. Here, you can specify the data range and other options like formatting and headers.

It’s tedious to create a table in HTML. But the shortcut in Excel simplifies it. It formats the table with headers and applies relevant formatting. Plus, you can sort and filter data in the table.

Let’s look at a real-life example. A business professional needed to create a table for their presentation in a jiffy. They used the Ctrl + T shortcut and created a professional-looking table within minutes.

We now move on to miscellaneous shortcuts. These provide more Excel tips and tricks to make data tasks more efficient.

Miscellaneous Shortcuts: Excel Tips and Tricks

When it comes to Excel, every shortcut counts! Busy professionals need to maximize their efficiency and productivity when working with spreadsheets. In this part, we’ll go over some lesser-known tips and tricks for saving time and frustration. Did you know that you can undo your last action with Ctrl + Z, and redo it with Ctrl + Y? It’s a great way to work faster. We’ll also check out efficient ways to find and replace data with Ctrl + F. Let’s check out these Excel shortcuts to help you make the most of your workday!

Undo with Ctrl + Z

Make a slip-up while dealing with data in Excel? Don’t stress! Undo with Ctrl + Z got you! This useful feature lets you step back and undo one or more activities, in a flash! It’s an extraordinary method to guarantee precision and spare time when taking a shot at complex activities.

To guarantee that Undo with Ctrl + Z works as anticipated, make certain to save often while taking a shot at enormous Excel worksheets. In the event that something turns out badly during the altering cycle or if there is an unforeseen shutdown or crash, the majority of your data will in any case be protected. Additionally, consider setting up programmed Excel reinforcements to stay away from losing data because of inadvertent erasure or equipment disappointment.

What’s more, remember these six focuses when utilizing Undo with Ctrl + Z in Excel:

  • This shortcut works for undoing almost any action you perform, from deleting text to moving and formatting cells.
  • You can also access this command under the Edit tab at the top of your screen, but using the shortcut is more efficient.
  • If you accidentally undo something you didn’t mean to, you can redo it easily by pressing Ctrl + Y instead.
  • By default, Excel typically has only 100 levels of undo available. However, you can adjust this number to fit your needs by going to File > Options > Advanced > Editing options and changing the value under Maximum number of undo levels.
  • If you are unsure about whether or not a particular action can be undone, try running it on a test worksheet first so that it doesn’t affect your actual work.
  • Finally, pay attention to which actions are being undone – sometimes your cursor might jump around as you type and press Ctrl + Z repeatedly without realizing what’s happening!

Redo with Ctrl + Y

Ctrl + Y is one of the useful Excel shortcuts that can help save time and increase productivity. It allows you to quickly redo any undone action.

You need to understand:

  • Ctrl + Y is used to redo a undone action.
  • It only works after using Ctrl + Z.
  • Any deleted data or formatting will be restored.
  • You can use it multiple times to redo multiple actions.

If you’re someone who often uses the Undo command, Redo with Ctrl + Y is great. You don’t have to manually re-enter data or formatting.

Knowledge of Redo with Ctrl + Y can help avoid wasting time. You can quickly undo or redo actions and focus on more important tasks.

Forbes reported that people waste an average of 2.5 hours a week searching for information. Excel shortcuts like Redo with Ctrl + Y can help reduce this wasted time and make workdays more efficient.

Efficiently find and replace using Ctrl + F


Ctrl + F is a useful tool for finding and replacing. It has many features that can be used.
Press Ctrl + F to open a dialog box. This makes it easier to search for words or phrases in big data sets.
Wildcards – like “*” and “?” – can help when only part of a word is known.
Ctrl + H opens the Replace dialog box. This makes it possible to change all instances of a word or phrase at once.
Save multiple Find and Replace operations by clicking Options > Add to my Places. This adds the Find & Replace dialog to the Quick Access Toolbar.
Alt+A+T and Alt+A+W are keyboard shortcuts for Find All and Replace All respectively. Memorize these to increase your productivity.

Excel is helpful for making edits or changes to large lists of data. Familiarize yourself with keyboard shortcuts. Add Find & Replace to the Quick Access Toolbar. This makes completing tasks in Excel much easier.

Five Facts About “19 Excel Shortcuts for the Busy Professional”:

  • ✅ Excel shortcuts can save time and make work more efficient for busy professionals. (Source: Microsoft)
  • ✅ One of the most commonly used Excel shortcuts is “Ctrl + C” for copy and “Ctrl + V” for paste. (Source: Forbes)
  • ✅ Another important Excel shortcut is “Ctrl + S” for saving work, which can prevent data loss in case of system crashes. (Source: Lifewire)
  • ✅ “Ctrl + Z” is a powerful Excel shortcut for undoing mistakes, allowing users to quickly correct errors without starting over. (Source: Business Insider)
  • ✅ Excel shortcuts can be customized to suit individual preferences, making it easier for professionals to work according to their own style. (Source: TechRepublic)

FAQs about 19 Excel Shortcuts For The Busy Professional

What are 19 Excel Shortcuts for the Busy Professional?

19 Excel Shortcuts for the Busy Professional are a set of keyboard shortcuts that can help you to optimize your Excel work by simplifying common tasks and increasing efficiency. These shortcuts include shortcuts for navigation, formatting, data entry, formula entry, and editing.

How can 19 Excel Shortcuts for the Busy Professional save me time?

Using 19 Excel Shortcuts for the Busy Professional can save you time by reducing the amount of time you spend navigating Excel menus and using a mouse. By using keyboard shortcuts, you can perform common tasks more quickly and efficiently, allowing you to focus on more important tasks.

What are some of the most useful 19 Excel Shortcuts for the Busy Professional?

Some of the most useful 19 Excel Shortcuts for the Busy Professional include:

  • Ctrl + Shift + L: Apply Filters
  • Ctrl + Shift + Down Arrow: Select all cells until the end of the data
  • Ctrl + Shift + ;: Enter current date
  • Ctrl + Page Up / Page Down: Switch between sheets
  • Ctrl + Z: Undo last action
  • F2: Edit active cell

How do I remember 19 Excel Shortcuts for the Busy Professional?

One way to remember 19 Excel Shortcuts for the Busy Professional is to print out a cheat sheet of commonly used shortcuts and keep it near your computer. You can also practice using shortcuts regularly until they become second nature.

Can I customize 19 Excel Shortcuts for the Busy Professional?

Yes, you can customize 19 Excel Shortcuts for the Busy Professional by assigning your own keyboard shortcuts. To do this, go to the File > Options > Customize Ribbon > Keyboard Shortcuts section of Excel.

Are these 19 Excel Shortcuts for the Busy Professional applicable to all versions of Excel?

These 19 Excel Shortcuts for the Busy Professional should work across most versions of Excel, although some minor variations may occur depending on the version of Excel you are using.