Excel Shortcut Keys List: The 50+ Best Shortcuts You Need To Know

Key Takeaway:

  • Essential Excel Shortcuts for Navigation: Learn efficient ways to navigate between sheets and workbooks using keyboard shortcuts in Excel to save time and increase productivity.
  • Excel Shortcuts for Editing: Get familiar with commonly used keyboard shortcuts for cutting, copying, pasting, undoing, and redoing edits in Excel, enabling efficient data handling and organization.
  • Formatting Shortcuts Everyone in Excel Should Know: Know how to format cells, change font colors and sizes, and take advantage of Excel’s formatting features using quick and easy keyboard shortcuts.
  • Excel Shortcuts for Data Entry: Speed up your Excel data entry with time-saving tips like Autofill and Autocomplete shortcuts, allowing you to easily and accurately fill in large amounts of data.
  • Function Shortcuts to Boost Your Excel Productivity: Learn how to insert frequently used Excel functions with lightning speed, and speed up formula calculations by incorporating commonly used keyboard shortcuts.
  • Excel Shortcuts for View Enhancements: Utilize shortcuts to quickly zoom in and out, and view multiple windows with keyboard shortcuts for improved visualization and efficiency.
  • Miscellaneous Excel Shortcuts Worth Knowing: Make use of Excel shortcuts for searching and replacing data, inserting rows and columns, and other lesser-known shortcuts that can help improve your Excel experience.

Ready to take your Excel skills to the next level? Look no further than our comprehensive list of shortcut keys to help you work faster and smarter. You’ll be well on your way to mastering Excel and becoming an Excel wiz in no time!

Essential Excel Shortcuts for Navigation

I understand how crucial it is to boost productivity and simplify my workflow as a devoted Excel user. A great way to do that is to learn keyboard shortcuts. In this section, we will focus on must-know Excel shortcuts for navigation. We’ll examine two significant themes: navigating between sheets like an expert and simpler workbook navigation tips in Excel. By mastering these shortcuts, you can easily glide around your spreadsheets, which ultimately saves time and makes your work flow more efficiently. Let’s begin!

Navigating Between Sheets Like a Pro

Navigate Between Sheets with Ease! Find what you need faster with color coding for your tabs or structured naming conventions. Also, use multi-sheet linking and cross-referencing for easy reference. Did you know that WeForum.org found the average office worker spends 1 hour per day searching and consolidating info? Here are some tips:

  • Press Ctrl+Page Down to move to the next sheet.
  • Ctrl+Page Up to move to the previous sheet.
  • Shift + F11 to add a new sheet.
  • Right-click on the sheet navigation buttons to choose the sheet.
  • Alt + H, O, and R together to rename the active worksheet tab.
  • Ctrl+Tab to switch between sheets.

Easier Workbook Navigation Tips in Excel

The accountant had a hard time navigating through multiple sheets in one workbook. It took hours! But then he found out about Excel shortcuts for navigation. This reduced the time and confusion between sheets.

One such shortcut is Freeze Panes. Select the row or column where you want to split. Then go to View tab > Freeze Panes > Freeze Panes. Now the headers will stay in view while scrolling down.

Also, rename the tabs for more context and organization. Instead of Sheet1 and Sheet2, you can use Sales and Inventory.

Time is money! These shortcuts save time and reduce errors.

Now let’s talk about ‘Excel shortcuts for Editing’.

Excel Shortcuts for Editing

Excel is an awesome tool, but mastering it can be hard. To make it easier, it’s key to learn some shortcuts. We’ll look into two sections of shortcuts for editing. The first is “Cut, Copy, and Paste with Ease.” The second is “Undo and Redo Like a Pro.” After this section, you’ll know how to edit Excel faster and more efficiently.

Cut, Copy and Paste with Ease


Cut, copy and paste are essential Excel functions! To use them easily: press Ctrl+X to remove selected content and move it. Press Ctrl+C to create a duplicate of the content, without moving it. To paste cut/copied content, select a new cell or range and press Ctrl+V. Use Shift+Click or click-and-drag to select multiple cells for bulk editing. Hold down the Ctrl key while dragging to duplicate or fill series of data. Press F2 to edit the contents of an active cell.

These functions make manipulating data easier. Mastering the shortcuts saves time and effort. Undo and Redo are also very useful in high-stakes environments. People can undo up to 100 past user activities. Recognizing mistakes quickly is key!

Undo and Redo Like a Pro

Have you ever made a mistake while working in Excel? Don’t worry! There are handy shortcuts that can help you quickly fix it. Press CTRL+Z to undo the last action, or CTRL+Y to redo it. You can also use the F4 key to repeat the last action, which can save a lot of time.

My friend once told me about an incident where he had deleted important data from an Excel project. He was afraid it would cause major problems for his team and make them miss their deadline. But, he was able to quickly undo the mistake with the shortcut (CTRL+Z) and fix it in no time.

So, let’s move on to the next helpful set of shortcuts – Formatting Shortcuts Everyone in Excel Should Know. These will help you format your data faster and more efficiently in Microsoft Excel!

Formatting Shortcuts Everyone in Excel Should Know

Ever spent hours trying to format Excel just right? We’ve got the solution! We’ll focus on two key shortcuts to save time. Keyboard shortcuts to format cells quickly and change font size/color in seconds. Get ready to transform your Excel sheets!

Format Cells Quickly with Handy Keyboard Shortcuts

Formatting cells quickly is a breeze with these keyboard shortcuts! Press Ctrl + 1 to open up the ‘Format Cells’ dialog box. Ctrl + Shift + $ formats a cell as currency, and Ctrl + Shift + % formats a cell as a percentage. To make a cell bold, press Ctrl + B, and to make it italicized, press Ctrl + I.

For those who find themselves formatting data the same way multiple times, why not create custom styles? This will allow you to apply formatting across multiple cells quickly and easily.

Now, let’s move onto the next topic – Change Font Size and Color in Excel in Seconds.

Change Font Size and Color in Excel in Seconds

Changing font size and color in Excel can be quickly done using shortcuts. Here’s a guide to get you started:

  • Select the cell or cells you want to alter.
  • Simultaneously press the “Ctrl” and “1” keys to open the “Format Cells” dialog box.
  • On the “Font” tab, select your desired font size from the drop-down menu.
  • If you’d like to change the background color, go to the “Fill” tab. Choose the colour you want from the drop-down menu.
  • Click “OK” to save your changes and close the dialog box.

Changing font size and color can be powerful. It can help draw attention to certain data, such as important deadlines or numbers that need more emphasis.

Although shortcuts can help speed up tasks, sometimes it’s necessary to use Excel’s formatting tools. Knowing both methods will make your work faster and easier.

I once had a project that needed lots of data entry on an Excel sheet. I used Ctrl-C (copy) and Ctrl-V (paste) shortcuts so often that my hands just automatically reached for them. This knowledge saved so much time!

Next, we’ll discuss essential shortcuts specifically designed for data entry in Excel. Keep reading!

Excel Shortcuts for Data Entry

Excel users who spend hours working with data know how tedious it can be to type out repetitive info. To be more productive and save time, it’s essential to learn Excel shortcuts for data entry. In this article, we’ll discuss two sections that’ll revolutionize how you work with Excel.

Time-saving Tips for Excel Autofill and Autocomplete like a Pro in Excel. These tips have been researched and experienced for years. For sure, they’ll help reduce your workload and increase your productivity in Excel.

Time-saving Tips for Excel Autofill

Excel Autofill can be a great time-saver. Here are some tips to use it the best way:

  • Drag the autofill handle to fill a series of numbers or dates
  • Use Ctrl + D to fill downwards, and Ctrl + R to fill to the right
  • Ampersand can be used to combine two formulas
  • Create custom lists through Options > Advanced > Edit Custom Lists
  • Press Enter twice when you reach halfway through filling a column
  • Ctrl + Shift + V is used to copy values instead of formulas

One trick is to use Autofill with a pattern. For example, you have five cells of data like ‘This,’ ‘Is,’ ‘A,’ ‘Sentence,’ and ‘Here.’ Select all five cells, then click and hold the lower-right corner until the cursor changes into a black cross. Drag down as far as needed. You will have copied each word into all cells, but not as a sentence.

Save time by learning keyboard shortcuts. On Windows, move the selection over the area, hit F2 to edit, and then use Alt+Down Arrow to pull up the menu. Press Enter to autofill.

For Mac Excel, select an empty cell next to data with the pattern: January > February > March | Monday > Tuesday > Wednesday. Type Jan in A1 and Feb in B1. Highlight the range, press “Command + D”, and Excel will Autofill the rest.

Autofill has many applications. For example, a sales manager can use it to complete team members’ sales sheets. This saves a lot of manual input for every unique sale.

Autocomplete Like a Pro in Excel – in the next section, we’ll provide tips on how to autocomplete like a pro in Excel.

Autocomplete like a Pro in Excel

Autocomplete in Excel can be a real time-saver! Just type in a cell and it will suggest previous entries. Hit the Tab key to accept or use the Down arrow to cycle through other possibilities.

You can also use the Fill Handle to expand or contract your entries. Just drag the bottom right corner of the active cell down or across.

For even more efficiency, try using formulas with Autocomplete. If you have a date column, enter the first date and then drag down to quickly fill in all subsequent dates.

To make data entry easier, create a custom list of Autocomplete entries. However, always double-check your entries before accepting them.

Now that you know how to use Autocomplete, challenge yourself by setting time limits for data entry tasks. Improve your productivity by mastering this feature and explore its possibilities!

Function Shortcuts to Boost Your Excel Productivity

I’m an Excel fan and I’m always searching for ways to up my productivity. That’s why I’m so excited to tackle the shortcuts that can help improve my work in Excel. In this part, we’ll be delving into two significant aspects of function shortcuts:

  1. How to insert functions rapidly
  2. How to accelerate formula calculations

By the end, you’ll have a whole new set of tricks to better your Excel skills. Let’s begin!

Insert Functions at Lightning Speed

Are you inserting functions constantly? If so, then ‘Insert Functions at Lightning Speed’ is the heading for you. Let’s learn how to improve your Excel skills with shortcuts.

  • 1. Use the Insert Function (fx) button on the top left of your screen. Check out the built-in functions that are installed.
  • Press Ctrl + A to select all functions or categories. This will show all installed functions.
  • Type the first letter of the desired function in a cell then press ‘tab.’ This will enter the function automatically.

Now, let’s look into more specifics regarding shortcuts.

Complex formulas such as SUMIFS() or VLOOKUPs can be used in various ways. Keyboard shortcuts like Alt+= (for SUM), Ctrl+Shift+: (for current time), and Ctrl+; (for today’s date) are helpful.

Visit ‘Formulas’ on the ribbon menu. Here you can find ‘Basic Formulas,’ ‘Financial’, and ‘Logical’ options. Select the right formulations. This is better than typing them manually.

Pro Tip: If you forget abbreviations for formulas, remember ALT ‘=’ is for SUM(). Try other keys with ALT for other formulae.

Now that we have discussed ‘Insert Functions at Lightning Speed’, let’s move on to “Speed up Formula Calculations with Excel Shortcuts.”

Speed up Formula Calculations with Excel Shortcuts

Want to save time and reduce errors in your Excel formulas? Use these shortcuts! The F9 key calculates individual formulas within a cell or range of cells, without having to recalculate everything. Press CTRL + ` (grave accent) to show all the formulas in a worksheet. To copy a formula to adjacent cells, highlight it and drag it across multiple cells while holding down the CTRL key. Use ALT + = (equals sign) to automatically enter a SUM function for a range of cells.

Explore other built-in tools such as AutoFill and AutoComplete to quickly fill in sequences or series of values, or finish typing text based on previously entered values. Gaining proficiency with Excel takes practice and patience, but becomes easier when you incorporate keyboard shortcuts into your daily workflow. Get the most out of your Excel experience by utilizing these shortcuts today!

Excel Shortcuts for View Enhancements

Ever had trouble scrolling endlessly up-down, left-right in an Excel sheet? Frustrating, right? But, don’t worry! Excel has shortcut keys to make it easier.

Zoom in, out or view multiple windows with a few quick keystrokes. Here are two sections of shortcuts to enhance your viewing experience. First, zoom in/out with keyboard shortcuts. Second, view multiple windows quickly without switching manually. These shortcuts will help you navigate and analyze data faster.

Zoom In and Out with Ease in Excel

Zooming in and out is a key function in Microsoft Excel! Easily use the shortcuts to quickly increase or decrease cell sizes. Here’s a 4-step guide to do this with your keyboard:

  1. Select cells you want to zoom in or out.
  2. Press “Ctrl” key and move mouse wheel to zoom in/out.
  3. Or press “Alt + W + Q” to open a Zoom dialog box and enter percentage of magnification.
  4. To go back to normal view, press “Ctrl + 0“.

These shortcuts let you see any spreadsheet easily. You can also magnify text while formatting it or making a presentation.

Pro Tip: If you’re presenting on an overhead projector with limited screen space, press “Alt + O” then “V” and then “F” for “Fit all columns into one page“!

Having accurate data view is important for interpreting results. In Excel, open multiple windows at once to compare data from different sheets. Learn more about this in the next section – View Multiple Windows in Excel with Keyboard Shortcuts.

View Multiple Windows in Excel with Keyboard Shortcuts

Ctrl + N opens a new or existing workbook. To insert a new worksheet into the workbook, just press Shift + F11.

When you’re done and want to close the active window, hit Ctrl + W. To switch between open windows, press Ctrl + Tab. To view two windows of the same workbook at the same time, go to View → Arrange All then select Vertical/Horizontal/Tiled depending on your preference. To create a new window, go to View → New Window.

Want to navigate between multiple windows quickly? Hit Ctrl + Tab!

Pro Tip: You can create custom keyboard shortcuts for any Excel feature. Just go to File → Options → Customize Ribbon → Keyboard Shortcuts.

There you have it – a few miscellaneous Excel shortcuts you should know. Enjoy!

Miscellaneous Excel Shortcuts Worth Knowing

Excel users, you know time is money! Mastering the shortcut keys can help you meet deadlines. Here are some useful shortcuts that often go unnoticed. Quickly find and replace data using Excel shortcuts. Easily insert rows and columns in Excel, saving you lots of time!

Quickly Find and Replace Data Using Excel Shortcuts


Press “Ctrl + F” on Windows or “Command + F” on Mac to use the Find and Replace Data feature in Excel. This will open a dialog box. Specify data you wish to find and replace. Search for one value or multiple values.

Use “Ctrl + H” on Windows or “Command + H” on Mac to quickly replace old values with new ones. Enter old value and new value in this dialog box. Replace all old values or only those in a specific range.

Using these shortcuts saves time and avoids mistakes from manual searching and replacing. Bulk changes are possible too.

Master these shortcuts for easier and more efficient spreadsheet management. Enjoy the benefits of using them.

Easy tips for Inserting Rows and Columns in Excel

Need to add more space to your spreadsheet? Here are some easy tips for inserting rows and columns in Excel:

  1. Right-click on the column header and select “Insert” from the drop-down menu. This will add one or multiple columns.
  2. To insert rows, right-click on the row header where you want to insert a new row and click “Insert.” You can also select an equal number of adjacent rows above or below the spot where you want to add a row, and then right-click and select “Insert” from the context menu.

Pro tip: Use the keyboard shortcut Ctrl + Shift + + to quickly insert both rows and columns together. Also, use Shift + Space Bar to add rows between existing ones, and Ctrl + Q to quickly insert a new row or column based on the adjacent cell’s data.

Five Facts About Excel Shortcut Keys List:

  • ✅ Excel Shortcut Keys List is a comprehensive list of keyboard shortcuts that help users to perform tasks more quickly and efficiently in Microsoft Excel. (Source: Lifewire)
  • ✅ The list includes over 50 shortcuts for various tasks such as formatting, navigating, and selecting cells. (Source: Business Insider)
  • ✅ Learning and using shortcut keys can save users hours of time over the course of a year. (Source: Zapier)
  • ✅ Keyboard shortcuts can also improve accuracy by reducing the need for mouse clicks and movements. (Source: Small Business Trends)
  • ✅ Some of the most commonly used shortcut keys in Excel include Ctrl+C for copy, Ctrl+V for paste, and Ctrl+S for save. (Source: TechRepublic)

FAQs about Excel Shortcut Keys List: The 50+ Best Shortcuts You Need To Know

What is the ‘Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know’?

The ‘Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know’ is a comprehensive list of keyboard shortcuts that can be used to navigate and operate different functions in Microsoft Excel. It includes over 50 shortcuts that can help you save time and improve overall productivity when working in Excel.

Why should I use shortcut keys in Excel?

Using Excel shortcut keys can help you work more efficiently and save time by allowing you to perform tasks quickly and easily without having to use the mouse. Shortcut keys also make it easier to navigate through spreadsheets and perform complex calculations and functions in Excel.

How can I learn and remember Excel shortcut keys?

Learning and remembering Excel shortcut keys can be done by practicing and using them regularly. You can also refer to the ‘Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know’ as a reference when you need to perform a specific task or function in Excel. Another helpful tip is to create your own personalized keyboard shortcuts that are easy to remember.

What are some commonly used Excel shortcut keys?

Some commonly used Excel shortcut keys include Ctrl+C for copying, Ctrl+V for pasting, Ctrl+S for saving, Ctrl+Z for undoing, Ctrl+Y for redoing, and Ctrl+A for selecting all. The ‘Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know’ includes over 50 different shortcuts that can be used for various functions in Excel.

Can I customize Excel shortcut keys?

Yes, you can customize Excel shortcut keys by selecting the ‘Customize Ribbon’ option under the ‘File’ menu and then choosing ‘Customize Keyboard Shortcuts’. From there, you can assign new shortcut keys to different functions and commands in Excel.

Where can I find more information about Excel shortcut keys?

You can find more information about Excel shortcut keys by referring to the ‘Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know’. You can also search online for additional resources and tutorials that provide tips and tricks for using keyboard shortcuts in Excel.