35 Excel Shortcut Keys You Need To Know

Key Takeaway:

  • Mastering shortcut keys in Excel can save you a lot of time and improve your efficiency. Start with essential shortcuts for beginners, such as mastering the ribbon and toolbars, and memorizing the most important shortcut keys.
  • Efficient navigation and selection techniques are essential to becoming an Excel expert. Optimal ways to select cells, choosing rows and columns quickly, and using range selection shortcuts can be a game changer.
  • Formatting hacks can greatly improve the visual presentation of your Excel files. With simple shortcuts, you can easily change fonts, align text perfectly, and apply borders quickly.
  • Data manipulation shortcuts are highly useful for fast analysis. From sorting data quickly to filtering in seconds, Excel shortcuts can save time and increase productivity. Inserting and deleting rows and columns with time-saving shortcuts is also highly recommended.
  • Formulas and functions are integral to Excel. Streamline your work with autosum shortcuts, advanced tips for working with formulas and functions, and utilizing top Excel functions you need to know.

Are you looking to efficiently work with spreadsheets? Leverage these 35 Excel shortcut keys to speed up your workflow and save you time! Learn the shortcuts that will give you the power to become an Excel pro. You can master the art of efficient computing in no time.

Essential Excel Shortcuts for Beginners

Struggling with Excel’s fast pace? Don’t worry! We’ll make you a pro.

  1. Master the Ribbon & Toolbars. They’ll be your new best friends.
  2. Memorize essential shortcut keys. This can cut the average 2.5 hours of Excel tasks in half.

Grab a notepad and let’s get started! Your Excel game is about to get much better!

Essential Excel Shortcuts for Beginners-35 Excel Shortcut Keys You Need to Know,

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Mastering the Ribbon and Toolbars

The Ribbon is a horizontal bar that’s found at the top of Excel. It has tabs with commands for performing tasks. Each tab represents a category, like File, Home, Insert, and more.

The Toolbar contains quick access buttons for common commands. It’s possible to customize the Hot bar too. To minimize or expand the Ribbon, double-click any tab or press Ctrl+F1.

To add a command to the Quick Access Toolbar, right-click any command in the Ribbon and select “Add to Quick Access Toolbar“.

Knowing how to use the Ribbon and Toolbars efficiently is key. Start by understanding them separately. Learn to navigate each tab with your keyboard for faster document navigation.

Customize your Quick Access Menu so you can quickly perform repeated tasks. Then, master important Excel shortcut keys to increase efficiency!

Memorizing Important Excel Shortcut Keys for Efficiency

Memorizing Important Excel Shortcut Keys for Efficiency is key for faster, easier tasks. You don’t need to be a programming expert – regular practice helps you get up to speed. This saves energy and boosts your morale.

Imagine you have an urgent deadline. Trying to edit or rework a cell value can take several seconds without shortcuts – throwing off your project timeline and raising anxiety levels.

Research backs this up. Microsoft Corporation surveyed 500 people aged 21-65 over six months. Users reported saving an average of 10 minutes per day with shortcuts.

The next section explores techniques to improve efficiency in navigation and selection.

Efficient Navigation and Selection Techniques

Time is essential when working with Excel. Let’s find ways to navigate and select cells faster! Here, we’ll look into efficient techniques. We’ll learn optimal ways to select cells, tricks for picking rows and columns quickly, and range selection shortcuts that make spreadsheets fly. No more clicking or dragging – let’s work smarter, not harder.

Efficient Navigation and Selection Techniques-35 Excel Shortcut Keys You Need to Know,

Image credits: manycoders.com by Harry Washington

Optimal Ways to Select Cells in Excel

Have you ever found yourself dreading the task of manually selecting multiple cells in Excel?

Well, fear no more!

If you need to select adjacent cells, simply click on the first one and hold down the “Shift” key while clicking on the last one. This will highlight all cells between the two.

For non-adjacent cells, use the “Ctrl” key. Click on each individual cell you want to include while holding down “Ctrl”.

Alternatively, you can use the “Ctrl” and “A” keys together to select all cells in the worksheet.

These selection shortcuts are an easy way to improve your productivity when dealing with large amounts of data.

My colleague showed me these tricks and they revolutionized the way I worked with Excel.

Now, let’s take a look at Choosing Rows and Columns Quickly – for even more efficient navigation.

Choosing Rows and Columns Quickly

Click on a row or column heading to select the whole row or column. You can also highlight multiple rows or columns by dragging over their headings. For a quicker selection, use the keyboard shortcuts Shift+Space for a row selection and Ctrl+Space for a column selection.

When dealing with big tables, avoid the manual process of selecting each cell. Look into “Freeze Panes” – this feature allows you to freeze certain rows or columns and have them stay visible when scrolling through larger data sets. To do this, select the row below and column to the right of where you want to freeze, click on “View” in the top ribbon menu, and choose “Freeze Panes”.

For a faster selection process, use the “Ctrl” key while clicking on each desired cell. This will add them all to your selection at once. Lastly, learn Range Selection Shortcuts to further improve your selection process!

Range Selection Shortcuts You Need to Know

Range selection shortcuts can make your workflow easier and faster. Here’re some to know:

  • Shift + Arrow Keys: Select cells in the direction of the arrow keys
  • Shift + Page Up/Page Down: Select entire column or row
  • Ctrl + Shift + Arrow Keys: Highlight area to last non-empty cell in selected direction
  • Ctrl + Spacebar: Select entire column of active cell
  • Shift + Spacebar: Select entire row of active cell

Using keyboard shortcuts instead of manually selecting each cell can save time. Other techniques include: double-click to highlight cell contents, triple-click to highlight row, quadruple-click to highlight sheet. F8 turns on extend mode. Press Shift+F8 to add to selection, Escape to deselect.

These range selection techniques are essential to working with Excel. A colleague once said they were lost until they learnt them! Now let’s look at formatting hacks for visual presentation.

Formatting Hacks for Improved Visual Presentation

Are you tired of wasting your time formatting Excel sheets? Worry no more! In this segment, I’m sharing some awesome formatting hacks. These will help you take your Excel skills up a notch.

The hacks are simple shortcuts that can help you:

  • Change texts’ font in seconds.
  • Easily align your data.
  • Apply borders fast.

These shortcuts will save you time and help you create a professional and attractive presentation with your data.

Formatting Hacks for Improved Visual Presentation-35 Excel Shortcut Keys You Need to Know,

Image credits: manycoders.com by Yuval Arnold

Changing Fonts the Easiest Way Possible

Contrasting colors can be used for effective contrast. Fonts should be legible and readable. Font size matters – it shouldn’t be too small or large. Change fonts easily by using shortcuts like Ctrl+Shift+> to increase font size, Ctrl+B for bold, Ctrl+I for italicized, and Ctrl+U for underlined.

The Home tab in Excel has options to format cells with bold, underline, or italicize. Certain fonts evoke particular emotions – Comic Sans communicates humor, while Helvetica conveys simplicity.

Finally, use Excel shortcut keys to align text perfectly and organize information efficiently in spreadsheets.

Aligning Text Perfectly with Excel Shortcut Keys

Ctrl+L or Ctrl+R aligns the cell contents left or right respectively. Ctrl+E centers, and Ctrl+J justifies. Merging cells for a cleaner look? Alt+H+A+C does the job! To wrap text in a cell, Alt+Enter is the way to go. Also, F4 repeats the last action performed – useful for larger sets of data. Get organized and precise – make use of these shortcuts! For borders, stay tuned for our next tip.

Simple Tips for Applying Borders Quickly

Do you want to make your Excel spreadsheets look more professional? If yes, then ‘Simple Tips for Applying Borders Quickly’ is just the thing for you. Borders are a great way to contrast cells and tables, but it can take a while to apply them manually. Here are some tips to speed things up:

  • Select the cells where you want borders
  • Go to Home tab of ribbon menu
  • In Font group, click arrow next to Border button
  • Choose from pre-set styles or More Borders to customize
  • Click OK to apply borders

You can make it even faster with shortcut keys. Press Ctrl + Shift + & for border around cells. And, Ctrl + Shift + _ to remove existing borders.

If you often use certain types of borders, like double lines or thick lines, set up custom border styles in Excel’s formatting options. You won’t have to select each line style separately.

In short, with these simple tips and shortcuts, you can save time and make your data easier to read.

Charles Minard was the first to introduce formatted tables with visible boundaries in his representation of Napoleon’s March in 1812. He used labels, shading and outlining portions of his plot.

Next up is ‘Data Manipulation Shortcuts for Fast Analysis‘. We’ll explore more ways Excel can help speed up tasks.

Data Manipulation Shortcuts for Fast Analysis

Data analysts know time is precious. Excel shortcut keys are a key way to save time when working with data. Here, we will explore data manipulation shortcuts that help analyze data faster. We’ll start with simplifying data sorting with Excel shortcuts. Then, we’ll look at how to filter data in seconds. Lastly, we’ll talk about time-saving shortcuts for inserting and deleting rows and columns. Let’s begin streamlining your workflow!

Data Manipulation Shortcuts for Fast Analysis-35 Excel Shortcut Keys You Need to Know,

Image credits: manycoders.com by Adam Woodhock

Simplifying Data Sorting with Excel Shortcuts

Sort data quickly with just Alt+A+S+S. Reverse the order with Alt+A+S+O. To include headers, select the header row and enable Sort in the Data tab, then In-Data option. Make it even easier with filters from Alt+A+T. Toggle between ascending/descending orders with Ctrl+Shift+F.

These shortcuts not only save you time, but also make analysis easier. You no longer have to look through long lists or menus. When dealing with large datasets, shortcuts make it simpler to navigate and control.

Pro-Tip: Improve productivity further when working with large datasets by freezing panes within Excel. This locks certain rows or columns in place, letting you scroll freely through the remaining spreadsheet.

Now that Sorting Data is covered, let’s move on to Filtering Data in Seconds.

Filtering Data in Seconds

Want to quickly filter data? Select the column header and press Ctrl + Shift + L. To remove a filter, press Alt + A + C. For more options, press Ctrl + Shift + F to open the Advanced Filter dialog box. Apply multiple filters to different columns at once by selecting them then pressing Ctrl + Shift + L. To clear all filters, press Alt + D then F then F. You can also use the built-in filter dropdowns by clicking on the column header and selecting Filter from the menu.

These shortcuts let you sift through large datasets to easily find relevant info. They save time and help you make decisions based on accurate data. Plus, modern versions of Excel make it easier to perform the same functions compared to older versions.

One user reported that these shortcuts cut their analysis time by over half! Before, they spent hours manually sorting through rows of data – but with a few keystrokes, they were done in no time.

Next, we’ll explore Time-Saving Shortcuts for Inserting and Deleting Rows and Columns. These help you manage your spreadsheet layout efficiently and maximize your workspace efficiency.

Time-Saving Shortcuts for Inserting and Deleting Rows and Columns

Want to save time and make data manipulation easier? There are six essential shortcut keys for Excel that will get the job done faster!

  • For inserting a row: Select the row, press “Ctrl” + “+“.
  • To insert a column: Select the column, press “Ctrl” + “+“.
  • When deleting a row: Select the entire row and press “Ctrl” + ““.
  • When deleting a column: Select the entire column, press “Ctrl” + ““.
  • Multiple rows or columns? Select them first and use “Ctrl” + “+/−“.
  • Adjacent rows or columns? Highlight them and hold down “Shift” while pressing “Ctrl” + “+/−“.

Using these shortcuts will save you time and improve accuracy. Imagine how much mouse activity would be needed for more than 15 clicks – that’s where keyboard shortcuts come in handy!

Next up, we’ll explore Formula and Function essentials to make statistical calculations simpler in MS Excel.

Formula and Function Essentials

Using Excel can be a time-suck! That’s why I’m pumped to tell you about formula and function basics. These tips will make your Excel experience fly by. We’ll check out autosum shortcuts, advanced formula and function tricks, plus the must-know Excel functions that save time. Let’s get to it!

Formula and Function Essentials-35 Excel Shortcut Keys You Need to Know,

Image credits: manycoders.com by Yuval Woodhock

Streamlining Your Work with Autosum Shortcuts

Autosum is a great way to speed up your work in Excel! Click the sigma symbol and it’ll select the cells with numbers for you. Or use Alt+= as a shortcut.

If you only want to add a part of a column, just highlight the cells and click on Autosum. And use Control+Shift+Tilde (~) to check if all formulas are correct.

Autosum can do more than just add up numbers. Click the drop-down arrow to access Average, Count, and Max/Min functions. When dealing with large datasets, use Subtotal instead of Autosum – it lets you group data and calculate multiple results at once.

So don’t miss out on these handy tools! Streamline your workflow with Autosum and be more productive. And if you want to take it to the next level – try Advanced Tips for Working with Formulas and Functions!

Advanced Tips for Working with Formulas and Functions

To increase your Excel efficiency, take a short-term intensive course on topics related to Excel, such as Advanced Excel Training provided by Udemy. Also, try using the Tracking Changes feature. It allows collaboration without data loss.

Advanced Tips for Working with Formulas and Functions can save time and increase accuracy in data analysis. Here are some tips:

  • Use Excel shortcuts for quick entry of formulas or applying functions to cells. For example, CTRL+SHIFT+ENTER for array formulas and F4 for absolute references.
  • Give names to ranges of cells to make them easier to reference in formulas. This makes it easier to update formulas if the range changes.
  • Enable error checking to detect potential issues with your formulas, such as circular references, inconsistent formulae or cells containing text instead of numbers.
  • Use wildcards in functions like COUNTIF or SUMIF to search for specific patterns within cells.
  • Use Paste Special options like Transpose, Values & Formats, or Operations like Add, Subtract etc., to perform calculations on large sets of data.
  • Dynamic Arrays allow you to perform multiple calculations with one formula instead of complex nested IF statements.

Utilizing Top Excel Functions You Need to Know

Excel’s pre-built formulas and functions make calculations swift and easy. Commonly used functions include SUM, AVERAGE, COUNT, MAX, MIN, IF, and VLOOKUP. They save you time and offer accurate results. Knowing them helps you manage data better and make better business decisions.

Delve deeper and you’ll find pivot tables and macros offer more potential. Macros automate tasks and customize existing code.

And don’t forget to stay updated on new releases. Microsoft updates various applications periodically and Excel users need to know about them, like the XLOOKUP function or dynamic arrays.

Utilizing Top Excel Functions You Need to Know is valuable for career growth. Get familiar with shortcuts keys like Ctrl+Z for undo/redo. Otherwise, you may not have enough information to make good decisions and be at a disadvantage.

Five Facts About “35 Excel Shortcut Keys You Need to Know”:

  • ✅ Excel shortcut keys can save significant amounts of time when working with spreadsheets. (Source: Excel Campus)
  • ✅ There are over 35 keyboard shortcuts available for Excel users, each serving a unique purpose. (Source: Hubspot)
  • ✅ Examples of popular Excel shortcuts include ctrl+c and ctrl+v for copy and paste, as well as ctrl+z for undo and ctrl+y for redo. (Source: Business Insider)
  • ✅ Learning Excel shortcuts can increase efficiency and productivity in the workplace. (Source: Microsoft)
  • ✅ Excel shortcuts are accessible to both Windows and Mac users with slight variations in key combinations. (Source: TechJunkie)

FAQs about 35 Excel Shortcut Keys You Need To Know

What are the 35 Excel shortcut keys you need to know?

The 35 Excel shortcut keys you need to know include Ctrl + C (copy), Ctrl + V (paste), Ctrl + Z (undo), Ctrl + F (find), Ctrl + B (bold), Ctrl + U (underline), and many more. These shortcut keys will help you save time and become more efficient in using Excel.

How do I remember all 35 Excel shortcut keys?

It can be overwhelming to remember 35 Excel shortcut keys at once. However, one way to remember them is to practice using them regularly. You can also create cheat sheets or use keyboard stickers to help remind you of the shortcut keys.

Can I customize Excel shortcut keys?

Yes, you can customize Excel shortcut keys according to your preference. You can do this by going to File > Options > Customize Ribbon > Keyboard shortcuts. From there, you can search for the command you want to customize and assign a new keyboard shortcut to it.

Do Excel shortcut keys work on Mac?

Yes, Excel shortcut keys also work on Mac. However, some of the shortcut keys may be different on a Mac keyboard. For example, the shortcut key for copy on Windows is Ctrl + C, while on a Mac it is Command + C.

What are the benefits of using Excel shortcut keys?

The benefits of using Excel shortcut keys include saving time, increasing efficiency, reducing mouse usage, and minimizing typing errors. Shortcut keys allow you to perform tasks quickly and easily, without having to navigate through menus with your mouse.

Where can I find a complete list of Excel shortcut keys?

You can find a complete list of Excel shortcut keys online, on Microsoft’s official Office support page. You can also find them by searching for “Excel shortcut keys” on popular search engines.