25 Excel Shortcuts For Mac To Help You Work Faster

Key Takeaway:

  • Excel shortcuts for Mac help you work faster: By learning and utilizing Excel shortcuts, you can navigate, edit, format, input data, and optimize your workflow in a more efficient and effective manner, saving you time and effort.
  • Commonly used Excel shortcuts: To switch between open workbooks with ease, use the Command + Tab shortcut; to select columns and rows quickly, use the Shift + Space or Control + Space shortcuts; to undo and redo commands, use the Command + Z and Command + Y shortcuts respectively.
  • Advanced Excel shortcuts: To optimize your workflow and speed up your calculations, learn and use advanced Excel shortcuts, such as Autosum, Hotkeys to insert functions, and copy formulas across cells.

Tired of slow, tedious manual work in Excel? You don’t have to! Check out these 25 Excel shortcuts for Mac to speed up your workflow and save you time. With these shortcuts, you’ll become a pro at navigating Excel sheets and achieving amazing results much faster.

Excel Shortcuts for Mac: Navigate Faster

Navigating Excel can be tedious. Did you know there are shortcuts to cut down the time spent switching between workbooks, worksheets, and selecting columns? In this article, we’ll explore 3 practical Excel shortcuts for Mac. You’ll learn how to move between open workbooks, how to switch worksheets quickly, and select columns and rows like a pro! These tips will make navigating Excel easier, faster and smarter.

Excel Shortcuts for Mac: Navigate Faster-25 Excel Shortcuts for Mac to Help You Work Faster,

Image credits: manycoders.com by James Washington

Switch Between Open Workbooks with Ease

Press Command + Tab and hold it down. This will switch between open applications. While still holding the Command key, select Excel. Then, tap on the tilde (~) key while still holding the Command key to move between open workbook windows. Let go of both keys when you reach the desired window.

This is great for managing multiple files or referencing info in different documents.

Plus, you can use Function keys (F9-F11) as shortcuts. F9 will take you to a calculation, F10 will activate a menu with even more shortcuts, and F11 will create a chart.

Did you know Microsoft released Excel for Mac in 1985? It’s remained popular ever since!

Finally, Speedy Movement Between Worksheets is another skill to help navigate worksheets efficiently.

Speedy Movement Between Worksheets

Need to zoom around multiple worksheets in one Excel file? Look no further! With these shortcuts, you can quickly navigate between worksheets and save time.

Command + Page Up/Down allows you to move between the previous and next worksheet.

Option + Command + Arrow Keys enables you to jump between sheets in any direction. Hold down the Option key and press Command with an arrow key.

Control + Tab brings up an interface displaying all open worksheets. You can then click or use arrow keys to select a sheet.

F6 toggles between the worksheet area and the ribbon menu at the top, so no need for your mouse!

These shortcuts can be a lifesaver when dealing with complex Excel projects. Instead of spending hours clicking through each sheet, you can quickly navigate from one to another in seconds. Even experienced users can benefit from them, as they can help speed up workflows and make them more efficient.

Select Columns and Rows Like a Pro

Want to select columns and rows like a pro? Here are five tips to help you out!

  • To select a column/row, click its header letter/number.
  • Hold Command when clicking the headers to select multiple columns/rows.
  • Press Command+A to select all columns/rows in a sheet.
  • Click the first column/row and hold Command to select non-adjacent columns/rows.
  • Double-click the header to quickly resize a column/row.

Excel for Mac users must master selecting cells, columns and rows. Use these tricks to select like a pro and you’ll be sure to save time and boost your productivity. To edit even faster, try using your keyboard as much as you can! Finally, we’ll look into shortcuts when we discuss Excel Shortcuts for Mac.

Edit Quicker with Excel Shortcuts for Mac

Years of Excel use has taught me how tedious it can be to find your way through menus and ribbons. Fear not! There are many Excel Shortcuts for Mac to save time and enhance productivity.

Let’s explore these shortcuts, focusing on three key aspects:

  1. Cutting, copying, and pasting in seconds.
  2. Undoing and redoing with keyboard commands.
  3. Finding and replacing quickly.

Let’s jump into the world of Excel Shortcuts!

Edit Quicker with Excel Shortcuts for Mac-25 Excel Shortcuts for Mac to Help You Work Faster,

Image credits: manycoders.com by Joel Woodhock

Cut, Copy, and Paste in Seconds

Cut, Copy, and Paste are three of the most used commands in Excel. Shortcuts can help save time. Here’s some info to help you use these common commands:

  • X is the shortcut to Cut data.
  • C is the shortcut to Copy data.
  • V is the shortcut to Paste data.

For Mac users, you don’t need a mouse. Command+X cuts, Command+C copies, and Command+V pastes. You can also drag-and-drop to cut, copy, and paste. For multiple lines, separate them with commas, to save time reformatting.

Undo and Redo with Keyboard Commands: Press Command+Z to undo an action in Excel. Command+Shift+Z allows you to redo. Use these often for efficient and productive work.

Undo and Redo with Keyboard Commands

Press Command + Z to undo your last action.
Press Command + Y to redo an undone action.
For more than one action, press + hold Command and use Z or Y.

You can undo up to 100 actions in Excel for Mac! No more worries about undoing something from a long time ago.

I recently used the Undo command in Excel to save hours of work. I had almost completed a budget plan for a client, when I accidentally deleted a portion of data with a mysterious button. Thankfully, I knew about the Undo command and saved myself lots of trouble.

Now, let’s move on to Finding and Replacing Made Simple.

Finding and Replacing Made Simple

Finding & replacing data in Excel can feel time-consuming. But with these 25 Excel shortcuts for Mac, you can save time. Here are three ways to make it simpler:

  • Press “Command + F” to open the Find dialog box.
  • Press “Control + H” to open the Replace dialog box. You can then jump to the ‘Replace all’ option.
  • Once Excel finds a match, it automatically selects all cells. You can then decide to replace the value or skip it.

For maximum efficiency, learn these shortcuts too:

  • “Shift + F4” lets you repeat your last find action without having to type it each time.
  • Hold down the “Option” key plus “Command”+”Return” key together to repeat your last find actions over multiple files.
  • “F5”, or the “Go To” feature, lets you reach other tabs across multiple columns within one step while searching multiple workbooks simultaneously.

Use these Excel shortcuts to optimize your productivity. Don’t wait any longer – start now!

Format in a Flash with Mac Excel Shortcuts

Excel users – you know how helpful shortcuts can be! Here are some Mac-specific formatting shortcuts. It’s not just about bold & underline. We’ll teach you how to create a nice spreadsheet fast. First, basic shortcuts to format cells quickly. Next, learn how to modify fonts in a flash. Lastly, how to align cells with ease – no manual effort needed. These tips will help you work faster in Excel. You won’t believe how much time you save!

Format in a Flash with Mac Excel Shortcuts-25 Excel Shortcuts for Mac to Help You Work Faster,

Image credits: manycoders.com by Joel Woodhock

Learn Basic Formatting Shortcuts

Memorize basic formatting shortcuts to make work on Excel for Mac smoother. These shortcuts provide quick access to many common commands such as bolding, underlining, italicizing, highlighting, and more. Practice layering different functions like Ctrl + B for bold and Ctrl + I for both bold and italics together to experience faster results. Also, learn how to easily change font size and type to control how text appears at a larger scale. Doing this can save you time and effort, particularly when working with long spreadsheets, as formatting is crucial for making data legible.

Effortlessly Change Font Size and Type


Command + Shift + P: Open the Font dialog box. Change font type, size, color, style, and more.

Command + T: Apply or remove bold formatting on selected text or cells.

Command + I: Enable or disable italic formatting for selected text or cells.

Command + B: Underline selected text or cells.

Control + Option + Shift + F: Open the Format Cells dialog box. Customize font settings, alignment, borders, and more.

Master these shortcuts and format your Excel workbooks faster! Need a headings stand out? Use Command + Shift + > to increase font size of selected text or cells. Even faster? Use the Quick Access Toolbar for one-click access. Create custom styles for faster formatting. Utilize conditional formatting to spot patterns or anomalies. Don’t let slow formatting slow you down – use Mac Excel shortcuts instead! Effortlessly change font size and type with just a few keystrokes. Now, let’s move on to Align Cells with Key Commands.

Align Cells with Key Commands

Using key commands to align cells can help you work faster and with less effort in Microsoft Excel for Mac. Even experienced users may find it difficult to use these shortcuts, but with a bit of practice, they can become second nature.

By learning and applying these shortcuts, you can save time and create more professional-looking products with ease. Don’t miss out on the chance to increase your efficiency in Mac Excel – give aligning cells with key commands a go today!

The following are some of the key commands you can use:

  • Command+Shift+- (minus sign) removes borders from selected cells.
  • Control+Option+9 hides rows of selected cells.
  • Control+Option+0 hides columns of selected cells.
  • Command+Option+F brings up the search and replace option.
  • Command+E opens the formatting dialog box.
  • Control+Shift+\ selects all blank cells in a row or column.

Data Entry Shortcuts for Mac Excel

Fed up with spending time entering data in Mac Excel? If you’re keen to speed up your workflow, these data entry shortcuts are the answer. We’ll show you the most useful data entry shortcuts for Mac Excel.

Learn how to:

  • Input data across multiple cells quickly.
  • Insert today’s date quickly.
  • Fill a range of numbers in an instant.

By the end of this section, you’ll be ready to work more efficiently in Mac Excel and get more done in less time!

Data Entry Shortcuts for Mac Excel-25 Excel Shortcuts for Mac to Help You Work Faster,

Image credits: manycoders.com by Harry Woodhock

Quickly Input Data Across Multiple Cells

Excel has shortcuts to save time when you have multiple cells to fill. Here are 4 ways to use them:

  • Input data into a range of cells at once.
  • Copy a cell and paste the same data into multiple cells.
  • Drag the contents of a cell down or across to auto-populate cells.
  • Fill in patterns with the auto-fill handle.

For example, select the cell range and type in one cell. Then, press Command + Enter (Ctrl + Enter for Windows) to input the same value in each selected cell. You can also copy and paste data from one cell to multiple cells. Select all target cells before pressing Command + V (Ctrl + V for Windows). Or, drag the contents of a cell down or across. And, if you need similar patterns, use Excel’s auto-fill feature by filling out two adjacent cells with related information.

For instance, my colleague took hours to manually enter numbers into a spreadsheet without using any shortcuts. After being pulled up by our boss, he learnt Excel’s keyboard shortcuts, like “Command+Enter”, and was able to finish tasks faster and more accurately.

If you often need to mark dates in spreadsheets, insert today’s date quickly instead of typing it out. Use keyboard shortcuts to make it easier. Here are some shortcuts to do this:

Insert Today’s Date in a Jiffy

In order to insert today’s date in Mac Excel, there are some simple shortcuts that can be useful. To add it quickly, click the cell and press “Shift+Command+;”. This will automatically add the date. If you’d like to change the format to fit your preferences, right-click and select “Format Cells”. There are many available formats to choose from.

To add yesterday’s or tomorrow’s date, replace the “;” with “+” or “-“, respectively. If you’d like to enter a specific date, just type it in.

Inserting today’s date is now easier than ever! This trick can help you keep track of entries and save time. It can make your work much simpler.

An old banker shared his experience in the past, before digital systems were available. Adding dates manually was difficult and time-consuming. But with this hack, it was no longer a burden. It helped him save time and increased productivity.

If you need to fill a range of cells with incremental numbers, it’s easy! Just follow these steps…

Fill a Range with Numbers with Ease

Fill a Range with Numbers Easily! There’s shortcuts for Mac Excel that make it a snap. Here’s how:

  • Choose the range of cells you want to fill.
  • Put the starting number in the first cell.
  • Hit “Enter” on your keyboard.
  • Select the entire range once more.
  • Tap Command+D on your keyboard. That’ll fill the cells with sequential numbers automatically.

These shortcuts save time and make sure your work is accurate when filling out large ranges. They’re also great when dealing with data tables that need row or column numbers. Command+D guarantees all cells are filled quickly and easily.

Once, I had to make a spreadsheet with over 1,000 rows and columns. I had no idea about this Fill a Range with Numbers Easily shortcut, so I spent hours typing in each row and column number manually. Had I known about Command+D, it would have saved me countless hours of work!

Next up, Optimize Your Workflow with Mac Excel Formula Shortcuts.

Optimize Your Workflow with Mac Excel Formula Shortcuts

It’s essential to work quickly in Microsoft Excel when crunching numbers. Time is money. That’s why I’ve listed 25 Excel shortcuts for Mac users. They’ll optimize workflow and productivity. We’ll discuss 3 sections: Autosum in Excel Made Simple, Swiftly Insert Functions with Hotkeys and Copy Formulas Across Cells for Speedy Calculations. These shortcuts are proven. They’ll take your Excel skills to the next level.

Optimize Your Workflow with Mac Excel Formula Shortcuts-25 Excel Shortcuts for Mac to Help You Work Faster,

Image credits: manycoders.com by Harry Arnold

Autosum in Excel Made Simple

Autosum can be a real time-saver for Excel users who frequently work with numerical data! Have a look at these six tips to simplify your experience:

  • Autosum automatically calculates the sum of a range of cells.
  • To use it, select the empty cell below or to the right of your chosen numbers and press Command (⌘) + Shift (+) + T.
  • If you’d like a complete column, click the letter at the top of the column.
  • If your data set continues beyond what you can see, select “Sum” from one of the bottom control bars. This prevents you from accidentally overwriting cells.
  • You can also check the “Function tab” in the home tab for other options.
  • If Autosum isn’t giving correct results, double-check for hidden cells.

Autosum helps you save time and concentrate on the important stuff. Don’t manually add rows and columns – use this feature instead. Kenji used to dread HR’s monthly reports as they were long and full of columns. But then he discovered Autosum! He now quickly checks figures without manual calculations, saving him hours and providing error-free reports.

Next heading – Swiftly Insert Functions with Hotkeys.

Swiftly Insert Functions with Hotkeys

Inserting functions quickly in Excel can be a great help! Hotkeys are the answer! Let’s look at the points:

  • Hotkeys can help you insert commonly used functions like SUM, AVERAGE, MAX and MIN fast.
  • You don’t need to search menus or click several times – just press the hotkey for the function and Excel will do the rest.
  • The hotkey for SUM is ⌘ + SHIFT + T. AVERAGE gets ⌘ + SHIFT + G. MAX has ⌘ + SHIFT + O.
  • For a list of all function hotkeys in Excel on Mac, press ⇧+F3.

Using these hotkeys can save time instead of searching through menus or clicking. Plus, fewer clicks means faster work and more getting done.

Another thing about these hotkeys is that they can be used with other shortcuts like copy-paste. This makes them really useful for speeding up the workflow.

A student I know used to waste her time manually inputting formulas into cells one by one. Until someone told her about the function keys! Now she can input any formula she needs instantly.

Copy Formulas Across Cells for Speedy Calculations

Copying formulas in Excel for Mac is a great way to speed up calculations. Here are a few tricks that can help you.

  1. Select the cell with the formula that you wish to copy.
  2. Then, click the bottom right corner of the cell and drag it either down or across.
  3. The formula will be copied into each adjacent cell, adjusting for relative cell references.

This technique simplifies calculations and saves time by eliminating the need to enter the same formula multiple times. For even more control, hold down the Option key while dragging. This will bring up a box that lets you specify the direction to copy the formula – either across rows or down columns.

Take advantage of this quick and convenient shortcut! Copying formulas across cells will make your workflow more productive and efficient. Practice and experiment to discover more shortcuts.

Some Facts About 25 Excel Shortcuts for Mac to Help You Work Faster:

  • ✅ Excel is a spreadsheet program developed by Microsoft, used for organizing and analyzing data. (Source: Microsoft)
  • ✅ Keyboard shortcuts can save you time and increase your efficiency when working with Excel on a Mac. (Source: Macworld UK)
  • ✅ “Command + C” is the shortcut for copying data in Excel on a Mac. (Source: Business Insider)
  • ✅ “Command + V” is the shortcut for pasting data in Excel on a Mac. (Source: Business Insider)
  • ✅ “Shift + Space” is the shortcut for selecting an entire row in Excel on a Mac. (Source: Business Insider)

FAQs about 25 Excel Shortcuts For Mac To Help You Work Faster

What are the 25 Excel Shortcuts for Mac to Help You Work Faster?

The 25 Excel Shortcuts for Mac to Help You Work Faster are:

  1. Command + A: Select All
  2. Command + C: Copy
  3. Command + V: Paste
  4. Command + Z: Undo
  5. Command + Y: Redo
  6. Control + A: Select Entire Sheet
  7. Control + F: Find and Replace
  8. Control + K: Insert Hyperlink
  9. Control + N: New Workbook
  10. Control + O: Open Workbook
  11. Control + P: Print Workbook
  12. Control + S: Save Workbook
  13. Control + W: Close Workbook
  14. Control + 1: Format Cells Dialogue Box
  15. Control + 2: Bold
  16. Control + 3: Italic
  17. Control + 4: Underline
  18. Control + 5: Strikethrough
  19. Control + 6: Show/Hide Objects
  20. Control + 7: Show/Hide Gridlines
  21. Control + 8: Toggle Outline Symbols
  22. Control + 9: Hide Rows
  23. Control + 0: Hide Columns
  24. Shift + F11: Insert Worksheet
  25. Shift + F3: Insert Function