10 Keyboard Shortcuts For Creating New Rows And Columns In Excel

Key Takeaway:

  • Using keyboard shortcuts in Excel can significantly increase your productivity as they save time and effort. You can quickly insert or remove rows and columns without clicking through menus and navigations.
  • The most amazing shortcuts to add and remove rows and columns are CTRL+SHIFT++ to insert new rows or columns and CTRL+- to delete them. They can be effortlessly accessed to keep the document neat and tidy, especially when you need to quickly apply a formula or table formatting.
  • In addition to adding or removing rows and columns, you can also use other powerful keyboard shortcuts such as CTRL+C and CTRL+V to copy and paste data to your Excel spreadsheets quickly. Shift+Spacebar will select an entire row, and Ctrl+A will select all cells.

Are you tired of manually adding new rows and columns in Excel? Well, you’ll be glad to know that there’s a faster way to do it with keyboard shortcuts! In this article, you’ll learn 10 different shortcuts for quickly creating rows and columns in Excel.

Advantages of Using Keyboard Shortcuts in Excel

Using keyboard shortcuts in Excel can save time, improve efficiency and provide a range of advantages. Adopting these shortcuts could make you more comfortable with the program. It’ll create a smoother workflow as you navigate your work. Plus, shortcuts reduce time spent on repetitive tasks, especially with large datasets. Here’s a guide to understanding the advantages:

  1. Keyboard shortcuts require less physical movement than clicking through menus and tabs.
  2. Keyboard shortcuts are faster than relying on menus or ribbons.
  3. Keyboard shortcuts usually require fewer clicks and interactions than doing things manually.
  4. Shortcuts are usually easy-to-remember combinations.
  5. Combining traditional usage with shortcut usage allows for greater versatility.
  6. Becoming familiar with shortcut usage means working more efficiently.

Shortcuts make it easier to work quickly and accurately. You don’t have to stop typing or using one hand to adjust a menu. They also let you spot mistakes earlier before making them worse. Intellisense-style completion keys/Macro keys (a type of hotkey) are used heavily by software developers for fast-paced programming.

Now, let’s look at some of the most useful Excel shortcuts you can start using right away.

Quick Overview of Handy Excel Shortcuts

Nobody enjoys spending extra time on spreadsheets. That’s why Excel shortcuts are a must-know for frequent users of the program. With a few keystrokes, you can skyrocket your effectiveness and complete tasks quicker.

Here are some fun facts about these helpful Excel shortcuts:

  • They save time
  • There are plenty to choose from
  • They assist with spreadsheet tasks
  • You don’t need to memorize all of them, but having some knowledge helps work more quickly

Keyboard shortcuts are the key to becoming more efficient with the software. A basic example is opening a file or creating a new one without your mouse. Finding every button and understanding their functions can be difficult— that’s when Excel shortcuts come in!

You’ll be able to access and move through the document faster, while maximizing your productivity. Tip: Practice using these shortcuts until it becomes second nature.

Up next, we’ll explore Amazing Shortcuts for Adding and Removing Rows and Columns.

Amazing Shortcuts for Adding and Removing Rows and Columns

I’m a huge Excel user. I’m always searching for tips and tricks that help me work faster. Keyboard shortcuts are a great way to save time. In this section, I’m about to show you some amazing shortcuts for adding and deleting rows and columns. We’ll talk about four sub-sections. These shortcuts are:

  1. Inserting new rows
  2. Adding new columns
  3. Deleting rows
  4. Removing columns

After this section, you’ll be stunned at how much time you can save when using Excel tables!

Effortlessly Insert New Rows: CTRL + SHIFT + +

Effortlessly Insert New Rows: CTRL + SHIFT + +

Saving time and effort while working on Excel? Then check out this shortcut! Effortlessly Insert New Rows: CTRL + SHIFT + +. Here’s six ways to use it:

  • Insert a single row. Just press the combo to add a blank row at your active cell’s location.
  • Insert multiple rows. Highlight the number of rows you want to insert, then press the combo.
  • Insert a row above or below your current cell. Use CTRL + SHIFT + (+) for adding a row above, (-) for below.
  • Insert multiple rows above or below your current cell. Highlight the cells where you want to insert rows, then press the combo (+) for above, (-) for below.
  • Add values from the row above. Click the cell, then press CTRL + SHIFT + “+”.
  • Add sequentially numbered items into each following cell of your inserted row(s). Use Sort/Paste special/Sequences options with the shortcut.

This shortcut saves time, increases efficiency and avoids reaching for a mouse – meaning better ergonomics and fewer interruptions in workflow. Don’t miss out!

Quickly Add New Columns: CTRL + SHIFT + +

Adding columns is just as easy and efficient. Press CTRL + SHIFT + + to add a new column at your active cell’s location. Save loads of hours with this simple shortcut!

Quickly Add New Columns: CTRL + SHIFT + +

Create New Columns Instantly: CTRL + SHIFT + +
Adding columns to an Excel sheet can be difficult. But, with keyboard shortcuts, it’s quick and easy! One of the best shortcuts for making new columns is CTRL + SHIFT + +.

You can:

  • Include several columns at once. Select the number you need, then press CTRL + SHIFT + +.
  • Automatically adjust column width. Excel will do this when you use the shortcut.
  • Copy formatting. Highlight the original column before pressing the shortcut.
  • Make custom shortcuts. Go to File > Options > Customize > Keyboard Shortcuts.

This shortcut saves time and boosts productivity when using Excel.

Swiftly Erase Rows: CTRL + –
Deleting rows in Excel usually means right-clicking and selecting “delete”. But, CTRL + – is much simpler! This shortcut deletes the row your cursor is in without menus or dialog boxes.

By using this keystroke, you can get rid of unwanted data or free up space on your spreadsheet. Plus, to delete multiple rows, just highlight them first and use the shortcut. This saves loads of time compared to deleting individually.

Easily Delete Rows: CTRL + –

Easily Delete Rows: CTRL + – is an awesome shortcut to delete unwanted rows in Excel! Here are 6 benefits of using it:

  • It works for entire rows or selected cells within a row.
  • It’s great for large datasets, where manually deleting rows takes a while.
  • You’re prompted to shift the remaining cells upwards or leave them in their current position.
  • No formatting is lost when using CTRL + -.
  • Select multiple rows before using the shortcut.
  • It works for columns too – just make sure you’ve selected the entire column.

It’s clear that Easily Delete Rows: CTRL + – can save time and effort when dealing with large sets of data. Microsoft’s research showed that keyboard shortcuts in Excel save 8 days per year for regular users.

Now let’s look at Rapidly Remove Columns: CTRL + -, another powerful shortcut for Excel sheets.

Rapidly Remove Columns: CTRL + –

Rapidly remove columns in Excel with a single keyboard shortcut – CTRL + –! This works for both single and multiple column selections. If you make a mistake, you can undo the deletion with CTRL + Z or by selecting Edit > Undo from the menu bar.

To delete entire rows, use CTRL + Shift + –.

Removing columns with this shortcut is a great way to save time and simplify the process. It can increase productivity and help you get more work done effectively. Want to learn more? Let’s explore other powerful keyboard shortcuts for Excel.

Other Powerful Keyboard Shortcuts for Excel

I’m an Excel expert. I learnt that keyboard shortcuts can save lots of time! Creating rows and columns is important, but there are other useful shortcuts. This section will focus on the best ones. Like Ctrl + C for copy and Ctrl + V for paste. Ctrl + A to select all cells. And Shift + Spacebar to select a whole row or column. Amazing!

Copy and Paste like a Pro: CTRL + C and CTRL + V

Text: Copy and Paste like a Pro!

CTRL + C and CTRL + V are two of the most popular keyboard shortcuts for Excel. They can help you save time and easily copy and move data around your spreadsheet. Here’s how to use these shortcuts:

  1. To copy a cell or range, select it and press CTRL + C.
  2. To paste the copied data, choose the cell where you want to paste and press CTRL + V.
  3. If you have multiple items to copy or cut, select them at once before using the shortcut key.
  4. To copy the formatting only (not content), use CTRL + ALT + C. To paste formatting only, use CTRL + ALT + V.
  5. To copy a formula down a column or across a row, select the first cell and double-click the bottom-right corner.
  6. If you need to quickly transpose your copied data (switch rows into columns etc.), use ALT+E+S+E+Enter after pasting.
  7. To access Paste Special options, press CTRL+ALT+V instead of just CTRL+V.
  8. F4 will repeat your last action – if you copied a cell with Control-C, pressing F4 will repeat that action elsewhere.

You don’t have to be an expert to use these useful shortcuts. Mastering these basic commands and following other tips mentioned can help you save time and effort in Excel.

Another shortcut worth mentioning is CTRL + A – this selects all cells in your worksheet. With this shortcut, you can quickly apply formatting or edit content across the entire sheet.

Faster Selection of All Cells: CTRL + A

Faster Selection of All Cells: CTRL + A is a super useful shortcut in Excel! Here’s five ways you can use it to save time and make your work process smoother:

  1. Select all data: Use CTRL + A to select all the data in a worksheet. Perfect for copying and pasting large amounts of data.
  2. Deselect cells: If you select too much or want to start over, press CTRL + A again to deselect everything.
  3. Select an entire column or row: Click on the column/row header (the letter/number) and use CTRL + A.
  4. Select multiple non-consecutive ranges: Hold down the Ctrl key while selecting these specific ranges with CTRL + A.
  5. Selecting objects: CTRL + A also selects charts, shapes and images on your worksheet.

Faster Selection of All Cells: CTRL + A is a huge help when navigating and manipulating large data sets. It’ll save you time compared to manually selecting each cell.

In practice, this shortcut has been invaluable for quickly selecting vital data for analysis.

Select an Entire Row or Column in a Flash: SHIFT + SPACEBAR is your go-to for highlighting an entire row or column. Just click anywhere inside the row/column and press shift+spacebar. Done!

Select an Entire Row or Column in a Flash: SHIFT + SPACEBAR

Make selecting entire rows and columns a breeze with SHIFT + SPACEBAR! This powerful shortcut in Microsoft Excel enables you to quickly select an entire row or column with just two keys. It’s great for copying and pasting data or formatting columns in a jiffy.

Using SHIFT + SPACEBAR is easy:

  • To select an entire row, place your cursor in any cell and press SHIFT + SPACEBAR.
  • To select an entire column, place your cursor in any cell and press SHIFT + SPACEBAR.

Once selected, you can do whatever you want with it! Delete, format, copy, paste – no highlighting needed.

SHIFT + SPACEBAR is especially helpful when dealing with large spreadsheets. No more scrolling up and down – save time on tedious tasks and use those minutes for more important work!

Pro Tip: Select multiple rows or columns by holding down the CTRL key and using SHIFT + SPACEBAR. Deselect rows or columns by holding down CTRL and clicking on them one by one. Now you can work efficiently and accurately in Excel!

Five Facts About 10 Keyboard Shortcuts for Creating New Rows and Columns in Excel:

  • ✅ Pressing Ctrl + Shift + + will insert a new row or column based on the selection. (Source: Microsoft)
  • ✅ Pressing Ctrl + T will convert your data to a table format, making it easier to insert new rows or columns. (Source: Excel Campus)
  • ✅ Pressing Ctrl + Spacebar will select an entire column. (Source: Excel Easy)
  • ✅ Pressing Shift + Spacebar will select an entire row. (Source: Excel Easy)
  • ✅ Pressing Alt + I + R will insert a new row above the active cell. (Source: ExcelJet)

FAQs about 10 Keyboard Shortcuts For Creating New Rows And Columns In Excel

What are the 10 keyboard shortcuts for creating new rows and columns in Excel?

  • To insert a new row, use the shortcut ‘Ctrl’ and ‘+’.
  • To insert a new column, use the shortcut ‘Ctrl’ and ‘Shift’ and ‘+’.
  • To insert multiple rows or columns, first select the same number of existing rows or columns, then use the same shortcuts as above.
  • To delete a row or column, use the shortcut ‘Ctrl’ and ‘-‘.
  • To hide a row or column, use the shortcut ‘Ctrl’ and ‘0’.
  • To unhide a row or column, use the shortcut ‘Ctrl’ and ‘Shift’ and ‘0’.
  • To move a row or column, select it and use the shortcut ‘Shift’ and ‘Spacebar’ (to select the whole row) or ‘Ctrl’ and ‘Spacebar’ (to select the whole column). Then use ‘Ctrl’ and ‘X’ to cut and ‘Ctrl’ and ‘V’ to paste it in a new location.
  • To copy a row or column, select it and use the same shortcuts as above, but instead of ‘Ctrl’ and ‘X’, use ‘Ctrl’ and ‘C’ to copy and ‘Ctrl’ and ‘V’ to paste it in a new location.
  • To rename a sheet, use the shortcut ‘Alt’ and ‘H’ and ‘O’ and ‘R’, then type the new name in the dialog box.
  • To add a new sheet, use the shortcut ‘Shift’ and ‘F11’.