Excel Shortcut: How To Insert A Cell

Key Takeaway:

  • Excel shortcuts can greatly improve productivity: By using shortcuts, you can save time and reduce the need to use a mouse or touchpad, ultimately streamlining your workflow and improving overall productivity.
  • Inserting a cell in Excel is easy: Simply identify the cell for insertion, press the “Ctrl + “+ keys, and select the location for the newly inserted cell. Using the “Ctrl + “+ shortcut can also insert multiple cells quickly.
  • Other useful Excel shortcuts to try include deleting a cell using the “Ctrl + ‘-” shortcut, and inserting an entire row with the “Ctrl + Shift + ‘+ ” shortcut.

Struggling to quickly insert cells in Excel? You don’t have to! Learn the simple shortcut to quickly insert cells and save time. This article is essential for anyone who works with spreadsheets and wants to work smarter, not harder.

Excel Shortcuts Overview

Are you on the lookout for ways to work more productively? Excel shortcuts can make a huge difference! This article will provide an overview of what they are, the benefits they offer and the several types available. Let’s take your Excel skills to the next level!

Benefits of using Excel shortcuts for productivity

Using Excel shortcuts for productivity has several benefits. If you master shortcut key combinations, you can work faster and more efficiently; this increases productivity. Here are some of the benefits:

  • You can finish tasks quicker.
  • You use less mouse and reduce strain on your wrist.
  • You access advanced functionality not available with GUI.
  • You minimize errors due to repetitive tasks.

Also, using shortcuts improves ergonomics. Usually, you move between keyboard and mouse while working. This causes strain on wrists and fingers. So, using keyboard for most common actions saves time and reduces stress.

Plus, shortcuts are helpful for beginners or users who don’t know GUI-based functions. They don’t need to search through menus.

If you decide to start using shortcuts, here are two tips:

  • Practice and master a few at a time.
  • Choose commands you use often, depending on your work.

By doing this, you’ll see a speed improvement right away. You can perform tasks without pausing mouse movement or staring at the monitor.

To learn different Excel shortcuts, understand use cases and importance. This helps when processing large datasets.

Various types of Excel shortcuts and their uses

Excel shortcuts are very important when working with spreadsheets. They make it easier to navigate, format, edit, calculate and select cells quickly. For example, you can use navigation shortcuts to quickly find specific data items, and formatting shortcuts to align fields. Editing shortcuts can reduce the need for mouse movements when creating large spreadsheets.

Moreover, mastering these techniques can improve job performance and satisfaction. Think about it – you don’t have to spend hours crunching data when there’s a faster way. And, inserting a cell in Excel is an incredibly useful feature that most spreadsheets share.

Inserting a Cell in Excel


Inserting a new cell in Excel doesn’t have to be difficult. Let’s look at some handy tricks!

  1. First, find the cell you want to insert.
  2. Then, use the shortcut key “Ctrl + \’+\'” .
  3. Finally, choose where you want the new cell to go.

These tips will make Excel easier to use and help you work faster. Let’s get started!

Identify the specific cell for insertion

Pick the Excel spreadsheet to add a cell to. Locate the row and column you want to put the cell in.

Put the cursor in the row or column adjacent to the spot where you want the new cell.

Right-click on the empty space and pick Insert from the dropdown menu.

Select either right, left, down or up based on preference. Then press OK.

Knowing precisely where to place a new cell is key. Don’t forget to add info or columns/rows. This will help save time during data entry or analysis. Quicker insertion can be done using the “Ctrl +” shortcut.

Press “Ctrl + “+ keys to insert a new cell

Need to insert a cell? Pressing “Ctrl + “+ keys is the simple keyboard shortcut. Here’s how:

  1. Click where you want to add it.
  2. Hold Ctrl key.
  3. While still holding Ctrl key, press “+” (plus).
  4. Release both keys. New cell will be added above or below chosen cell.

Using “Ctrl + “+ keys saves time and energy when working with Excel spreadsheets. A blank cell will be inserted at the chosen location – no more menu options or right-clicking. It’s a quick way to keep your data organized.

Fun Fact – Microsoft Excel was first released in 1985 for Macintosh computers. Its success made it one of the most popular software applications today.

Select the location for the new cell. This ensures it fits in with your existing data without any formatting or data conflicts.

Select the location for the newly inserted cell

To insert a cell, follow these four steps:

  1. Open Microsoft Excel.
  2. Select a worksheet and put your cursor in the location you want to insert the cell.
  3. Decide if you want to insert one cell or an entire row or column. To insert one cell, use the “Insert” option in the ribbon menu. To insert more, press “Ctrl,” “+,” and “Shift”.
  4. Be aware not to overlap cells as it can cause errors and disrupt data. The new cell will be inserted above or to the left of existing cells. Double-check to avoid inconvenience. I once inserted a cell in the wrong location, disrupting all my rows below. It took me hours to undo/redo until I learned the shortcut. Now, “Tips and Tricks for Excel Shortcuts“! Stay tuned!

Tips and Tricks for Excel Shortcuts

Are you an Excel lover? Want to zip up your workflow? Mastering keyboard shortcuts is the way to go! Let’s check out three of the best:

  • “Ctrl + “ lets you insert multiple cells without a mouse.
  • “Ctrl + “-“ deletes cells in a flash.
  • “Ctrl + Shift + “ inserts a whole row with no mess.

Excel professionals and newbies alike will benefit from these shortcuts. So, get to work and make spreadsheets a breeze!

Use the “Ctrl + “+ shortcut to quickly insert multiple cells

Use the “Ctrl + “+” shortcut” to quickly insert multiple cells in Excel. It’s the easiest and fastest way to add rows and columns. Here’s a 4-step guide to help you out:

  1. Click on any cell where you want to add the cells.
  2. Press and hold down the “Ctrl” key.
  3. Press the “+” (plus) key while holding down “Ctrl”.
  4. Release both keys to open the “Insert Cells” dialog box.

Adding rows and columns in Excel is fast and easy with this keyboard shortcut. You can even highlight several rows or columns before pressing “Ctrl” + “+” to insert them all together.

Recently, I was working on an Excel document for a friend’s small business finances. Without this shortcut, it would have taken me ages to add multiple rows and columns. But luckily, it saved me lots of time!

Now, let’s learn how to delete cells using “Ctrl + ‘-‘ shortcut.”

Delete a cell using “Ctrl + “-” shortcut

Delete cells in Excel quickly! Use the “Ctrl + “-“ shortcut”. Here’s how:

  1. Select the cells you want to delete.
  2. Press Ctrl and the “-” key.
  3. Choose from the dialog box and press “OK”.

Be cautious when using this shortcut. Check your selection before pressing the keys – don’t delete important data!

The “Ctrl + “-“ shortcut” is useful for deleting cells in Excel. It saves time and simplifies working with loads of data.

I once deleted an entire column using this shortcut, rather than just one cell! It wasn’t my best moment – had to spend ages fixing it.

Now let’s learn another handy Excel shortcut: “Ctrl + Shift + “+” to insert an entire row“.

Insert an entire row with “Ctrl + Shift + “+” shortcut

Inserting an entire row in Excel can be achieved quickly and easily using the “Ctrl + Shift + +” shortcut! Here’s a 5-step guide to follow:

  1. Select row above which you’re inserting.
  2. Hold ‘Ctrl’ on your keyboard.
  3. While still holding ‘Ctrl’, hold ‘Shift’.
  4. While still holding both ‘Ctrl’ and ‘Shift’, press ‘+’ (plus). A new row will appear above the selected row.
  5. Release all keys.

This shortcut saves time, avoiding the need for manual insertion. You can repeat the process multiple times to add rows to your sheet.

Also, it keeps the format and layout of your document consistent and easier to read.

Alternately, rows can be inserted by right-clicking on a cell or selecting from the Insert menu. However, shortcuts are faster than going through various steps.

Recap of the step-by-step process for inserting a cell with Excel shortcuts

Let’s recap the steps for inserting a cell with Excel shortcuts. Firstly, select the cell(s) you want to insert by clicking or highlighting the range. Then, press Ctrl + “+” on your keyboard (or Command + “+” for Mac users) to open the Insert dialog box. Finally, choose between shifting cells down or right, then click OK.

Now, there are a few things to remember when using Excel shortcuts:

  1. Make sure you select the correct range of cells before pressing any shortcut keys.
  2. Learn the keystrokes for frequently used functions or commands to save time.
  3. Assign new shortcut keys or modify existing ones to customize your keyboard shortcuts.

With practice, inserting cells with Excel shortcuts is an easy, time-saving task. So, get experimenting and find the best technique for you!

Advantages of incorporating Excel shortcuts into your work routine

Using Excel shortcuts can save time, increase accuracy and productivity. By pressing a few keys or clicking, tasks that would take longer can be done quickly. Here are 3 advantages of using Excel shortcuts in your work routine:

  1. It helps you save time. Instead of spending minutes on drop-down menus or searching through the ribbon, you can perform actions almost instantly with keyboard shortcuts.
  2. Incorporating shortcuts leads to better accuracy. Processes become easier and faster, reducing the risk of errors when delivering reports and analyses.
  3. Excel shortcuts help you stay focused. You don’t have to move between toolbars or search for functions, which keeps the workflow uninterrupted and helps you quickly find and select data.

I used to spend hours at my job doing calculations on Excel sheets. But then I found out about keyboard shortcuts. Now I can complete complex calculations in seconds, instead of a tedious process that took an hour before!

Using Excel keyboard shortcuts is an efficient way to simplify your workflow while saving time!

Some Facts About Excel Shortcut: How to Insert a Cell:

  • ✅ The shortcut to insert a cell in Excel is Ctrl + Shift + =.
  • ✅ It can be used to insert a new row or column in the selected area.
  • ✅ It is a time-saving shortcut that eliminates the need to right-click and select “Insert” from the context menu.
  • ✅ This shortcut can also be used in combination with other shortcuts, such as Ctrl + Spacebar to select an entire column before inserting a new one.
  • ✅ It is an essential shortcut for anyone who frequently works with Excel spreadsheets.

FAQs about Excel Shortcut: How To Insert A Cell

How do I insert a cell in Excel using a shortcut?

To insert a cell in Excel using a shortcut, first, select the cell where you want to insert a new cell. Then, press the Ctrl + Shift + “+” keys on your keyboard. This will insert a new cell above the selected cell.

Can I insert a cell in Excel using a shortcut without selecting a cell first?

Yes, you can insert a cell in Excel using a shortcut without selecting a cell first. To do this, simply position your cursor where you want to insert a new cell and then press Ctrl + Shift + “+” keys on your keyboard. This will insert a new cell at the cursor location.

What is the difference between inserting a cell and inserting a row/column in Excel?

Inserting a cell in Excel adds a new cell to the existing table/grid, whereas inserting a row/column adds a new row or column to the table/grid. However, when you insert a row/column, Excel automatically shifts down all the cells below the inserted row/column to make room for the new row/column.

What is the shortcut to insert a row or column in Excel?

To insert a row in Excel, select the row above where you want to insert a new row and then press Ctrl + Shift + “+” keys on your keyboard. Similarly, to insert a column, select the column to the left of where you want to insert a new column and then press Ctrl + Shift + “+” keys on your keyboard.

What if I want to insert multiple rows/columns using a shortcut in Excel?

If you want to insert multiple rows or columns using a shortcut in Excel, simply select as many rows or columns as you want to insert and then press Ctrl + Shift + “+” keys on your keyboard. Excel will insert the selected number of rows or columns above/below or to the left/right of the selected rows or columns.

Can I use a different shortcut to insert a cell in Excel?

Yes, you can assign a custom shortcut to insert a cell in Excel. To do this, click on the “File” tab, select “Options”, and then choose “Customize Ribbon”. In the “Customize Ribbon” dialog box, click on the “Customize” button next to “Keyboard Shortcuts”. In the “Categories” list, select “Home Tab” and then select “Insert Cells” in the “Commands” list. Assign a custom shortcut key for “Insert Cells” and then click “OK”.