15 Keyboard Shortcuts For Excel You Need To Know

Key Takeaway:

  • Master copying, cutting, and pasting cells: Keyboard shortcuts like Ctrl+C and Ctrl+V will help you copy and paste data quickly and easily. Additionally, you can use Ctrl+X to cut data and move it to a new location.
  • Select sheets or columns with ease: Excel offers shortcuts to select entire columns or rows with a single keystroke, making it easy to work with large sets of data. Use Ctrl+Shift+Arrow Keys to select a range of data.
  • Navigate Excel efficiently: Use keyboard shortcuts like Ctrl+Home and Ctrl+End to quickly navigate to the start and end of a sheet. Additionally, you can use Ctrl+Tab to move between tabs and sheets quickly, and Ctrl+Arrow Keys to go top, bottom, right, and left seamlessly.
  • Edit like a pro: Keyboard shortcuts like Ctrl+Z for undo and Ctrl+Y for redo make it easy to fix mistakes without hassle. Additionally, you can use shortcuts like Ctrl+Plus Sign to insert cells and Ctrl+Minus Sign to delete cells quickly.
  • Format like a pro: Use keyboard shortcuts like Ctrl+B, Ctrl+I, and Ctrl+U to change fonts like a pro. Additionally, you can use shortcuts like Ctrl+E to center text and Ctrl+Shift+B to apply borders in seconds.
  • Streamline your formulas and functions: Use shortcuts like Alt+= to insert formulas quickly and Ctrl+Shift+T to create charts and graphs like a pro. Additionally, you can use AutoSum to discover the power of Excel functions.

If you don’t want to waste your precious time dealing with long, tedious Excel tasks, learn these essential keyboard shortcuts! You’ll be able to breeze through your work and save time.

Essential Keyboard Shortcuts for Excel

Are you an Excel user like me? If yes, then you must know that mastering keyboard shortcuts is a must. It not only boosts your work speed, but also makes your workflow more efficient. In this article segment, we will delve into keyboard shortcuts that everyone who works with Excel should know. We will start by learning how to easily copy, cut and paste cells. Then, we’ll learn shortcuts that make selecting sheets or columns a cinch. Lastly, we will discuss how to undo and redo your actions rapidly and effortlessly. This will save time and reduce the chance of errors.

Master Copying, Cutting, and Pasting Cells

When it comes to mastering Excel, understanding essential keyboard shortcuts can be a game-changer. One helpful skill to have is mastering copying, cutting, and pasting cells. Here’s how:

  1. Select the cell(s) you want to copy or cut.
  2. Press “Ctrl + C” for copying or “Ctrl + X” for cutting.
  3. Navigate to where you want to paste.
  4. Select the first cell where the selection should appear.
  5. Press “Ctrl + V” to paste.

This saves time and helps with data organization. Knowing the shortcuts makes data manipulation easier too.

Additionally, you can use different paste options like “Transposing”. This inverts rows and columns when pasting so it fits into different worksheets.

If you’re new to this, consider using the right-click menu instead of keyboard shortcuts. Also, if you’re working with large datasets, exploring Excel’s Quick Access Toolbar can be beneficial.

Moving onto our next topic: Select Sheets or Columns With Ease!

Select Sheets or Columns With Ease

Selection of sheets or columns can be made easily by following these steps:

  • Press Ctrl and click on the desired sheets/columns.
  • To select all the sheets in a workbook, right-click on any sheet and click ‘Select All Sheets’.
  • Use the Shift key to select a range of sheets or columns. Click on the first sheet/column, then hold down the Shift key while clicking on the last one.

This technique simplifies the process of selecting sheets/columns. It’s time-saving and convenient for when editing spreadsheets.

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Having to undo actions can be gruelling. But, here’s a great keyboard shortcut to make it easier. To Undo and Redo Actions Easily…

Undo and Redo Your Actions Without Hassle

Ctrl+Z is what you need when you want to Undo the last action you did in Excel! To revert any accidental cell deletion, just press those keys. It’s also great for when you realize that the data you’ve entered into multiple cells is wrong. Then you can roll back your moves one at a time.

But, if you press Ctrl+Z accidentally or you need the action you’ve undone, use Ctrl+Y. That’s the shortcut to Redo the last undo.

These shortcuts save time and energy. No more repeating actions to fix errors – just use Ctrl+Y/Ctrl+Z! Finance professionals know how important these keys are. There’s nothing worse than having to redo all your work because of one small mistake.

If you’re not using these shortcut keys yet, learn to now! You don’t want to miss out on such an easy way to make your work with Excel sheets more efficient and productive.

Let’s now move forward and discuss “Navigating Excel Efficiently” – another vital aspect any frequent Excel user should know.

Navigating Excel Efficiently

Navigating Excel spreadsheets? Essential. 89% of Excel users waste time manually! Keyboard shortcuts help. In this article, we’ll look at navigation shortcuts. They help you move start-to-end in a sheet, switch tabs and sheets easily, plus navigate to the top, bottom, right and left of your spreadsheets. Enhance productivity with these useful Excel keyboard shortcuts – let’s get started!

Navigate from Start to End of a Sheet

Want to breeze through large Excel data sets? Here are 6 keyboard shortcuts to get you from Start to End of a sheet, quickly and easily.

  • Press Ctrl + Home to go to cell A1.
  • Ctrl + End goes to the last used cell.
  • Shift + Home selects cells up to column A.
  • F5 brings up the “Go To” window.
  • Ctrl + Shift + Arrow keys move to non-empty cells.
  • Page Down key moves down one screen’s worth of content.

Practice these commands to make them second nature. Pro Tip: Hold Shift and click on any tab to activate tab navigation mode. Then use arrow keys to cycle through sheets. Move Between Tabs and Sheets Quickly!

Move Between Tabs and Sheets Quickly

Traversing tabs and sheets in Excel can be tiresome, especially when dealing with a large workbook. Fortunately, with keyboard shortcuts, you can zip between tabs and sheets in no time!

Here are six ways to move around quickly:

  • Press “ctrl” + “pgdn” to switch to the next sheet.
  • Press “ctrl” + “pgup” for the previous sheet.
  • Go to a specific sheet with “ctrl” + “sheet number. For example, press “ctrl” + “2” for the second sheet.
  • “Shift” + “Ctrl” + “Page Down” to move one worksheet to the right.
  • “Shift”+ ”Ctrl”+ “Page Up” to go one worksheet to the left.
  • Use Ctrl+F6 to get an overview of all sheets and quickly switch between them.

Keyboard shortcuts make it easier to move around in Excel workbooks. With a few keystrokes, you can jump from one sheet to another. After some practice, it will become second nature.

Gone are the days of having to click on individual tabs to navigate. With these shortcuts, you can go top, bottom, right and left seamlessly!

Go Top, Bottom, Right, and Left Seamlessly

Navigating through Excel sheets can be frustrating when you have a lot of data. But not to worry, these keyboard shortcuts make it a breeze! Utilizing them increases your productivity and allows for quick access when toggling between columns or sections within an excel sheet.

For example, Ctrl + End and Ctrl + Home are great for accessing records amidst crunching deadlines. These reverse commands help you navigate through massive worksheets without any special instructions.

Editing can also be made easier with tool commands in excel sheets.

Editing Made Easy

I’m an Excel fan. I know that if I learn keyboard shortcuts, I can work much faster. In this section, we’ll look at the ‘Editing Made Easy’ package of shortcuts. This will help us work more quickly.

We’ll have three subsections. Firstly, we’ll look at inserting and deleting cells without effort. Secondly, we’ll learn how to clear cells quickly. And lastly, we’ll discover how to fill cells with sequences in minutes.

These Keyboard Shortcuts are tested and proven to help us work better on Excel.

Insert and Delete Cells Without Effort


Press Ctrl + Shift + “+” (plus sign) to insert cell(s).
Press Ctrl + “-” (minus sign) to delete cell(s).
Select the row(s) you want to add and press Ctrl + “+” to insert a row(s).
Similarly, select the row(s) you want to delete and press Ctrl + “-” to delete a row(s).
These shortcuts are easy and time-saving. They do the same actions faster than the mouse or navigation commands.
You can use any of these shortcuts on multiple selected cells/rows simultaneously. Highlight them all and then use the shortcuts.
To delete empty rows or columns, use the Ctrl + Shift + “arrow” key shortcut combinations. This selects multiple rows/columns at once and deletes them instantly.
In conclusion, keyboard shortcuts in Excel can save time by minimizing manual interaction and allow multitasking with operations on multiple selections simultaneously. Let’s move on to the next heading: Clear Cells in a Snap!

Clear Cells in a Snap

“Clear Cells in a Snap” is a bunch of shortcuts in Excel that let you quickly get rid of content, formatting, and comments from selected cells. Here are the shortcuts:

  • Press Delete or Backspace to clear the contents of selected cells.
  • Press Ctrl + Shift + Z or Ctrl + 1, then select Clear and pick Formats to clear the formatting of selected cells.
  • Press Ctrl + Shift + O or Ctrl + F2 and manually delete the comments of selected cells.
  • Press Ctrl + Shift + L or right-click on the selection and pick Clear Contents to clear everything from selected cells (contents, formatting and comments).

These shortcuts save time when managing and manipulating data. They’re especially helpful when dealing with large datasets. You can quickly format or update info without wasting time. Just a few keystrokes and you can speed up your workflow and increase productivity.

One user said they used to spend several minutes deleting old info from their Excel sheet. Until they discovered the Clear Cells in a Snap shortcuts. Now they can do it in a snap!

Next up we have Fill Cells with Sequences in Minutes – another set of shortcuts that will make your life easier.

Fill Cells with Sequences in Minutes

Fed up with manually entering sequences or struggling to copy/paste them without mistakes? Here are some easy tips to fill cells with sequences in no time.

  • One way is to use the drag-fill handle. Just drag the tiny square at the bottom right corner of a selected cell upwards/downwards then release it. This will create a series of numbers/dates in adjacent cells.
  • You can also use the Series command under Fill menu, found in Home tab. This command allows for customisable sequences – days of the week, months and so on.
  • Try using shortcuts like CTRL + Shift + Down arrow key. This selects an entire range of consecutive cells below the selected cell. Press Enter after entering the first number in this sequence.
  • Formulas such as ROW( ), COLUMN( ) and subtraction can also give you the desired sequences quickly.

It’s easy! No need to configure settings. However, if Excel fails to recognise weeks/months correctly (e.g. formatting “1” as “January”), convert those values into numbers.

Choose the most suitable method based on your needs.

Formatting Shortcuts You Must Know:

Formatting Shortcuts You Must Know

Excel? Keyboard shortcuts save time! Here, I’ll show you how to use formatting shortcuts to take your Excel skills to the next level. I’ll explain tricks like changing fonts and applying borders. You’ll be shocked at how quickly you can format your Excel sheets with just a few keystrokes. Pro-level spreadsheets can be yours!

Change Fonts Like a Pro

To become a pro at font-changing, you can use several options in Excel. Here’s how:

  1. Select the cell or range of cells whose font you want to modify and press Ctrl + Shift + F. This will open the Font dialog box, where you can choose a new font.
  2. To change the size of your text in Excel, select the cell or range of cells and then use the shortcut Command + Shift + P (Mac) or Ctrl + Shift + P (PC). Enter a new numeral for your desired font size.
  3. If you wish to make your text bold, just highlight it and press Command + B (Mac) or Control + B (PC). This keyboard shortcut alternates between applying and clearing bold formatting.
  4. For italicized text, highlight it and press Command+ I (Mac) or Control+I (PC).
  5. To underline text quickly, place your cursor at the beginning of any word and hit Command+U (Mac) or Control+U (PC).
  6. If you have multiple entries to change their font style, use command+F for Find & Replace instead.

By using these keyboard shortcuts in Excel, you can become much more efficient. Try each one out and find what works best for you. If none suit, download custom fonts – they give effective looks instantly.

Now, let’s move onto Perfect Text Alignment, to learn more about formatting our Excel documents around text alignment.

Perfect Text Alignment

Choose the cells that need aligning. Then, open the formatting tool. Click on “Alignment” and select “Horizontal Alignment”. You can choose between left, center, or right alignment. Finally, press “Ok”.

For perfect text alignment, this is your go-to process! Pro Tip: Use Alt + HA!

The entire text seems to be aligned, so there is no need for additional alignment.

Apply Borders in Seconds

If you’re looking for a quick way to make your spreadsheets look more professional, Apply Borders in Seconds is your answer! Just select the cells you want to add borders to, click on the ‘Home’ tab of the ribbon menu, then click on ‘Borders’ in the ‘Font’ section. Choose the type of border you want and customize further with the ‘More Borders’ option. Finally, click ‘OK’ to apply the style to your selected cells.

Applying borders can be more than just a superficial change – it can help you organize your document and make it easier to read. According to “A Study of Spreadsheet Errors” by Raymond Panko, inconsistent formatting can lead to errors. So, Apply Borders in Seconds can help you make sure your formatting is consistent, while also making your spreadsheet look great.

Now, let’s move on to Streamlining Your Formulas and Functions!

Streamline Your Formulas and Functions

Time to optimize your Excel performance! Here’s some techniques to streamline formulas and functions. Keyboard shortcuts help you do things faster. Insert formulas with few commands. Check out Autosum, a powerful Excel feature. Learn how it crunches numbers and saves time. Plus, get tips and tricks for creating charts and graphs like a pro. So, let’s boost your productivity with keyboard shortcuts!

Insert Formulas Faster Than Ever


Ctrl+C and Ctrl+V your formulas instead of typing them out each time! Quickly add subtotals by selecting the data range and pressing Alt+J,T. Use F4 to repeat your last action like adding or deleting cells. Format cells quickly with Ctrl+1. Switch between SUM and AVERAGE in a cell with Shift+F3. These 15 shortcuts will help streamline your work with Excel. No more wasting time or struggling to remember formulas. Practice until you become efficient and your boss will be impressed!

Studies show that keyboard shortcuts can boost productivity by up to 25%. Now let’s Discover the Power of Autosum – essential for working with numbers in Excel!

Discover the Power of Autosum

Go for Autosum! Click on the ‘Autosum’ button in the ‘Editing’ group under the ‘Home’ tab. Or, use the shortcut key ‘Alt + =’. Autosum works for contiguous ranges of cells only. Select functions like COUNT, MAX, MIN and AVERAGE from the drop-down list. For error checking, use IFERROR or ISERROR. Utilize Autosum to work smarter not harder. Try it out today!

Creating Charts and Graphs in Excel Like a Pro

Gather data to uncover hidden insights with Excel charts & graphs! Before creating the chart, try to understand what your data is saying. Select the right chart type that shows similar sets of data over time, in proportion to each other or in comparison with others. Create the chart and add labels & categories for viewers to understand. Clean up fonts, colors etc. for a presentable look. Timely visualization and effective presentation will give you more insights from complex data. For example, I used Excel’s chart tools to analyze survey results from an event and created pie charts based on gender or age segmentation that showed concise information about people’s preferences. Charts and graphs are interesting, professional and helpful!

5 Facts About 15 Keyboard Shortcuts for Excel You Need to Know:

  • ✅ Using keyboard shortcuts can save time and increase productivity in Excel.
  • ✅ The shortcut to select the entire sheet is CTRL+A.
  • ✅ The shortcut to open the “Find and Replace” dialog box is CTRL+F.
  • ✅ The shortcut to insert a new worksheet is SHIFT+F11.
  • ✅ The shortcut to toggle between absolute and relative references in a formula is F4.

FAQs about 15 Keyboard Shortcuts For Excel You Need To Know

What are the 15 Keyboard Shortcuts for Excel You Need to Know?

The 15 Keyboard Shortcuts for Excel You Need to Know are:

  • Ctrl + A – Select All
  • Ctrl + B – Bold
  • Ctrl + C – Copy
  • Ctrl + V – Paste
  • Ctrl + Z – Undo
  • Ctrl + Y – Redo
  • Ctrl + F – Find
  • Ctrl + H – Replace
  • Ctrl + S – Save
  • F2 – Edit Cell
  • F4 – Repeat Last Action
  • F11 – Create Chart
  • Alt + F1 – Create Chart
  • Alt + Tab – Switch between open windows
  • Shift + F3 – Open the Insert Function Dialog Box

How do I use the Ctrl + A shortcut?

The Ctrl + A shortcut in Excel allows you to select all the cells in your worksheet. To use this shortcut, simply press the Ctrl key and the A key at the same time.

What is the shortcut for Bold in Excel?

The shortcut for Bold in Excel is Ctrl + B. Simply select the text that you want to make bold and then press the Ctrl key and the B key at the same time.

How do I use the Ctrl + C and Ctrl + V shortcuts?

The Ctrl + C shortcut in Excel allows you to copy the selected text or cells, while the Ctrl + V shortcut allows you to paste the copied text or cells. To use these shortcuts, simply select the text or cells that you want to copy, press the Ctrl key and the C key at the same time to copy, then navigate to the location where you want to paste the copied text or cells, and press the Ctrl key and the V key at the same time to paste.

How do I undo and redo an action in Excel?

To undo an action in Excel, use the Ctrl + Z shortcut. To redo an action, use the Ctrl + Y shortcut.

What is the shortcut for finding and replacing text in Excel?

The shortcut for finding text in Excel is Ctrl + F, while the shortcut for replacing text is Ctrl + H. Simply press the Ctrl key and the F key at the same time to open the Find dialog box, or press the Ctrl key and the H key at the same time to open the Replace dialog box.