15 Excel Shortcuts That Will Help You Get Your Work Done Faster

Key Takeaway:

  • Master Excel Navigation Shortcuts: Learn key Excel shortcuts for navigating worksheets and cells quickly, including using the arrow keys, the Home and End keys, and the Ctrl + Home and Ctrl + End shortcuts.
  • Use Basic Formula Shortcuts to Save Time: By mastering basic formula shortcuts such as Ctrl + 1 for absolute references, Ctrl + ; for entering the current date or time, and F2 for editing formulas directly in cells, you can save valuable time and work more efficiently in Excel.
  • Take Advantage of Excel Editing and Formatting Shortcuts: Become more productive in Excel by using editing and formatting shortcuts like F4 to repeat formulas quickly, Ctrl + D to fill down easily, and Ctrl + B and Ctrl + I to bold or italicize text with ease.
  • Efficiently Work with Ranges and Worksheets in Excel: Make use of range and worksheet shortcuts like Ctrl + A to select all cells, Ctrl + Shift + arrow key to select a range, and Alt + W + F to insert a new worksheet efficiently in Excel.

Are you tired of spending hours in Excel, struggling to finish mundane tasks? Here are 15 Excel shortcuts that will help you save time and streamline your workflow. You don’t have to be an Excel wizard to take advantage of these time-saving tips.

Excel Shortcuts for Faster Work

As an Excel lover, I know the agony of toiling with spreadsheets for hours. That’s why I was so ecstatic to find these 15 Excel shortcuts. They can help save time and raise productivity. In this article, I’m going to talk about the 2 categories of shortcuts: navigation and formulas.

Firstly, let’s look at the essential navigation shortcuts. Mastering them will reduce the time spent scrolling and clicking. Secondly, let’s dive into the basic formulas shortcuts. They’ll make crunching numbers a cinch. With these shortcuts, you’ll breeze through your work. Your coworkers will be impressed with your Excel skills in no time!

Excel Navigation Shortcuts to Master

Excel shortcuts can help you get things done fast. Especially when you’re dealing with big spreadsheets, navigation shortcuts come in handy. Here are five Excel navigation shortcuts to master:

  1. Ctrl+Arrow: Move quickly through datasets by jumping to the start or end of any row or column.
  2. Ctrl+Shift+: Quickly add rows and columns with this shortcut.
  3. Ctrl+Page Up/Down: Easily switch between worksheets in a workbook.
  4. F5: Go To command ‘F5’ lets you quickly find cells or ranges.
  5. Alt+F4: Close Excel with these keystrokes – no mouse needed.

Using these shortcuts is quicker and more efficient than clicking around with a mouse. It’s not hard to learn and use them every day. That way, you’ll cut down on your work time and be more productive.

Next up: Basic Formula Shortcuts to Save Time and make data manipulation even easier!

Basic Formula Shortcuts to Save Time

Control + ` (grave accent) brings up formulas of your worksheet instead of values. Ctrl+Shift+; puts in the present time to a cell. Ctrl+Shift+: adds the current day to a cell. F2 edits the active cell, helping out with formatting data or adjusting formula elements. F4 repeats the past action, saving time by omitting repetitive tasks.

Using these shortcuts frequently can assist with streamlining your work processes when dealing with excel spreadsheets. For instance, if you have numerous formulas within your sheet and need to check them all, employ Control + `. This shortcut makes it much easier to find and fix mistakes without having to go through each formula one at a time.

An extra great shortcut is F2 as it permits you to edit cells immediately without having to copy and paste content over and over again. This feature is incredibly practical when adjusting large amounts of data or tables. Also, using F4 allows users to repeat previously used actions quickly and simply so that they don’t have to do steps manually in every cell or row.

I remember an accounting client who had difficulty reviewing their quarterly statements because they had hundreds of errors throughout their documents. By introducing Basic Formula Shortcuts like Control + `, locating many of these problems became more accessible and faster than ever.

Excel Shortcuts for Editing Cells offer another set of essential features that can accelerate your work progress even further. In this section, we specify some more required shortcuts that any excel user should learn to guarantee maximum efficiency in their work processes.

Excel Shortcuts for Editing Cells

Ever clicked through Excel cells, trying to edit or repeat formulas? I know how it feels to waste time on such tasks. Good news! I discovered game-changing Excel shortcuts. These shortcuts help edit cells faster and more efficiently. We’ll focus on F2 and F4 for editing and repeating formulas. Also, CTRL + D for filling down. After this section, you’ll wonder how you ever worked in Excel without these shortcuts!

Edit Cells Faster with F2 Shortcut

F2 is the shortcut for quickly editing cells in Excel! This can save you time and energy, especially when dealing with a large data set. Here’s how it works:

  1. Choose the cell you’d like to modify.
  2. Hit F2 on your keyboard.
  3. The cursor will arrive at the end of the text, and you can add, delete or change characters.
  4. You can also select a range of cells or a big amount of data, then press F2. This edits all of them at once.
  5. F2 is also useful for adjusting formulas that need quick adjustments in Excel sheets.
  6. To leave edit mode, press Enter or Esc on your keyboard.

F2 is simpler than using menus and toolbars. No extra windows or dialogs are needed – just one key!

Instead of double-clicking each cell and making changes or deleting, use this technique to save time and prevent mouse clicks.

Nowadays, efficiency is everything. If something takes too long, people get tired easily. Excel spreadsheets are no exception – if you’re taking ages just to make minor changes in cell value, it takes away from other tasks.

Now you know the F2 secret! Next up – repeat formulas quickly with F4 Shortcut.

Repeat Formulas Quickly with F4 Shortcut

The F4 shortcut is an invaluable tool to speed up your work with formulas and repetitive actions. Instead of typing out a long formula, just press one key! You can also toggle between absolute and relative cell references within a formula that you’ve already typed.

To use this shortcut effectively, consider what’s different in each case and tweak accordingly. Pay attention to the status bar while selecting cells; it will display information about what will happen when you press F4.

Another shortcut to keep in mind is CTRL + D. This shortcut allows you to fill down easily.

Fill Down Easily with CTRL + D Shortcut

CTRL + D Shortcut is a great way to save time in Excel. Select a cell containing the data you want to copy, press CTRL + D and it will fill down the data across all selected cells. It works for numbers, text, or other content. Saves time by avoiding repeated actions for large datasets. Start using it today!

We’ll also talk about Excel Shortcuts for Formatting Cells to customize your worksheets further.

Excel Shortcuts for Formatting Cells

Are you an Excel user? You know how laborious formatting cells can be, especially when dealing with lots of data. But, did you know there are shortcuts to simplify your work? In this part, I’ll show you Excel shortcuts for formatting cells. Use CTRL + 1 to open the format cells dialog box. CTRL + B to bold text. And CTRL + I to italicize text. These shortcuts may seem little but can save a lot of time in the end.

Open Format Cells Dialog Box with CTRL + 1 Shortcut

Open Format Cells Dialog Box with CTRL + 1 Shortcut is great for formatting Excel cells! You can access it with a simple keyboard shortcut – CTRL + 1. Here’s how:

  1. Select the cell(s) you want to format.
  2. Press CTRL and 1 at the same time.
  3. Format Cells dialog box will appear. Select font style, size, color, border styles, background color, number formatting, etc.

Once you open the Format Cells dialog box with CTRL + 1, use the keyboard shortcuts or mouse to apply formatting options. For instance, to make the font bold, select ‘Bold’ from ‘Font’ tab or press ALT B. To change background color, select ‘Fill’ tab and choose a color.

Using CTRL + 1 keyboard shortcut saves time when formatting cells in Excel. It offers many customization options, making your spreadsheet look impressive.

Don’t miss out on Open Format Cells Dialog Box with CTRL + 1 Shortcut! Start using it now for easy cell formatting.

Also, we will explain how to use CTRL + B shortcut to Bold Text.

Bold Text with CTRL + B Shortcut

For quickly making your text bold, use the CTRL+B shortcut. This can be useful when emphasizing words or phrases in data. Here’s 6 points to keep in mind:

  • Highlight the text before using the shortcut.
  • You can also use this on numbers and symbols.
  • The bold formatting will stay even if you clear other formatting.
  • If you want to undo, simply press CTRL + B again.
  • Works for other Microsoft Office applications like Word and PowerPoint.
  • Customize the shortcut and assign different key combination.

When working with large amounts of data in Excel, shortcuts like Bold Text with CTRL + B can save time. A survey by Microsoft reveals that 80% of Excel users never use keyboard shortcuts. But, knowing a few can reduce tasks that may take minutes.

Next up is Italicize Text with CTRL + I Shortcut.

Italicize Text with CTRL + I Shortcut

Italicize Text with CTRL + I Shortcut:

Quickly emphasize important info with the CTRL + I shortcut. Here’s what you should know:

  • Only works on text, not numbers or formulas.
  • Italicize entire cells or just select parts of the cell content.
  • Applies to all text cells if you select a range.
  • Press CTRL + I again to undo formatting.
  • Same shortcut for Windows and Mac.

Using CTRL + I makes spreadsheets more polished and professional. Emphasize key data points and make the spreadsheet easier to read and visually appealing. Save time by using this shortcut today!

Next: Excel Shortcuts for Working with Ranges.

Excel Shortcuts for Working with Ranges

Yippee! I’m stoked to show you some awesome Excel shortcuts for working with ranges. You ever been in a rush but had to manually adjust row heights and column widths? No worries! We’ll start with CTRL + A which selects all cells in a sheet.

Plus, you can use CTRL + Shift + Arrow Key to select entire ranges of cells. And last but not least, CTRL + Spacebar lets you select entire columns.

These Excel shortcuts help you get your work done fast, accurately, and with no troubles.

Select All Cells with CTRL + A Shortcut

CTRL + A is a keyboard shortcut that allows you to select all cells in an Excel spreadsheet. This comes in handy when you need to modify or manipulate the entire sheet.

Here are five important points:

  • It’s universal and works for all versions of Microsoft Excel.
  • You can start from one corner and drag your cursor to select certain areas.
  • The Select All command can clear contents, but not formatting.
  • You can select all rows or columns instead of everything.
  • You can click on the cell above row 1 and left to column A to select everything.

Using these commands saves time and increases efficiency. I experienced this when creating an inventory monitoring sheet. It had 15 tabs which needed inputs from scratch. Selecting individual cells would have taken hours. I used “CTRL +A” to select all cells quickly.

Now, let’s move onto our next topic: the Select Range with CTRL + Shift + Arrow Key Shortcut.

Select Range with CTRL + Shift + Arrow Key Shortcut

To be productive in Excel, it’s essential to know some keyboard shortcuts. One of them is ‘Select Range with CTRL + Shift + Arrow Key Shortcut’. This helps to choose a range of cells quickly and easily.

Here is how to use it:

  1. Open your Excel file.
  2. Choose your starting cell.
  3. Press and hold CTRL + Shift together.
  4. Press an arrow key (up, down, left or right) to select the range based on the starting cell.

Using this shortcut enables you to navigate through big sets of data with less mouse usage and quicker. It is especially useful when dealing with large datasets.

If you wish to up your game in Excel or become more efficient at work, mastering shortcuts is essential. As speed and agility are critical today in all industries, having the knowledge of such shortcuts will give you an advantage over others.

Now let’s move on to ‘Select Entire Column with CTRL + Spacebar Shortcut.’

Select Entire Column with CTRL + Spacebar Shortcut

When using Excel, a great way to save time is the ‘Select Entire Column with CTRL + Spacebar Shortcut.’ This lets you pick an entire column without dragging. Five easy steps:

  1. Click on a cell in the column.
  2. Hold down the CTRL key.
  3. Press the Spacebar while keeping CTRL held.
  4. The whole column is selected.
  5. Release both keys.

This can be useful when managing a big dataset with frequent formatting or editing of particular columns. Plus, it works with rows too! Just replace ‘column’ with ‘row’ in the steps.

Overall, this shortcut is a great way to save time with Excel worksheets. Many experienced Excel users rely on this tip to manage data quickly and efficiently. Now, let’s explore more Excel shortcuts that could help boost productivity.

Excel Shortcuts for Working with Worksheets

When it comes to Excel, shortcuts are a life-saver! In this article, I’m sharing my fave. With these tips, you’ll move around your workbook with ease. You can switch between worksheets and even create new ones quickly. Whether you’re a pro or just beginning, these shortcuts speed up your workflow. Let’s jump right in!

Move to Next Worksheet with CTRL + PgDn Shortcut

Move Quickly to Next Worksheet with CTRL + PgDn Shortcut:

Do you want to move between worksheets without taking your hands off the keyboard? Then use the “Move to Next Worksheet” shortcut! Here’s a quick guide:

  1. Open Microsoft Excel and have multiple worksheets available.
  2. Press the “CTRL” key and the “PgDn” (Page Down) key at the same time.
  3. Continue pressing both keys until you reach your desired worksheet.

This Excel shortcut is great if you need to toggle between sheets often. It’s faster than manually clicking on each tab or using a mouse wheel. Plus, it’s easy to remember and reduces mouse usage, so your hands and wrists don’t get strained.

Let’s say you’re an accountant managing 12 balance sheets for different departments in your organization. You might need to go back and forth between sheets constantly. This shortcut will save you time and frustration.

Next up is ‘Move to Previous Worksheet with CTRL + PgUp Shortcut’ – another awesome shortcut for your Excel skills!

Move to Previous Worksheet with CTRL + PgUp Shortcut

CTRL + PgUp is a helpful Excel shortcut that helps you move to previous worksheets quickly. It changes your focus to the sheet before, no matter where you are. It’s useful if you often switch between sheets.

Follow these steps to use it:

  1. Press and keep the Ctrl key down.
  2. Press the Page Up (PgUp) key while still holding Ctrl.
  3. Release both keys.
  4. You will now be taken to the previous worksheet.

This shortcut is great when you have many spreadsheets with multiple worksheets, as it saves time and keeps you organized.

Using Move to Previous Worksheet with CTRL + PgUp Shortcut again and again will shift your focus on the opened sheets backwards. But it won’t work if there is only one sheet before the current sheet.

In conclusion, using this keyboard combination is based on how often you work with multiple sheets in your spreadsheet. It’s a great way to navigate through countless worksheets without losing track of what you were working on before.

Many Excel users find this shortcut helpful when doing complex tasks, such as consolidating data from several sheets into one, or analyzing data from numerous worksheets at the same time.

Insert New Worksheet with ALT + W + F Shortcut

The ALT + W + F Shortcut for Inserting a New Worksheet is a handy Excel tool. Here’s how to use it:

  • Press “Alt” and “W” to open the “Insert” tab.
  • Hit “F” to choose “Worksheet” in the drop-down menu.
  • The sheet will be added at the end of the existing worksheets.
  • You can also use this shortcut to add multiple sheets. Eg. “Alt + W + F + 3” inserts three sheets.
  • This shortcut is great for large projects with multiple sheets.
  • It’s also good for starting new projects or needing extra space.

Insert New Worksheet with ALT + W + F Shortcut saves time. No need to navigate through menus and clicks.
If you often add new worksheets, it’ll become second nature. Plus, you can use specific naming conventions for your sheets.

John uses this shortcut whenever he starts a new project in Excel. He has separate tabs for financial analysis, team progress tracking and budget planning. By quickly adding a new worksheet with ALT + W + F, he stays organized and can easily switch between tasks.

In conclusion, Insert New Worksheet with ALT + W + F Shortcut is essential for Excel users. It makes adding new sheets easier and helps you to manage data effectively.

Five Facts About 15 Excel Shortcuts That Will Help You Get Your Work Done Faster

  • ✅ Excel shortcut keys can save you a lot of time and effort while working on spreadsheets. (Source: Business Insider)
  • ✅ Using shortcut keys improves productivity and reduces the amount of time spent on repetitive tasks. (Source: TechRepublic)
  • ✅ Some of the most commonly used Excel shortcuts include Ctrl+C (copy), Ctrl+V (paste), and Ctrl+Z (undo). (Source: Microsoft)
  • ✅ Excel has hundreds of shortcut keys, including some that are specific to certain versions and functions. (Source: Trump Excel)
  • ✅ Learning and mastering Excel shortcuts can greatly benefit professionals working in finance, accounting, and data analysis. (Source: Investopedia)

FAQs about 15 Excel Shortcuts That Will Help You Get Your Work Done Faster

What are the 15 Excel shortcuts that will help me get my work done faster?

The 15 Excel shortcuts that can help you get your work done faster are:

  1. Ctrl + S – Save
  2. Ctrl + C – Copy
  3. Ctrl + V – Paste
  4. Ctrl + Z – Undo
  5. Ctrl + Y – Redo
  6. Ctrl + A – Select all
  7. Ctrl + F – Find and replace
  8. Ctrl + X – Cut
  9. Ctrl + B – Apply bold formatting
  10. Ctrl + I – Apply italic formatting
  11. Ctrl + U – Apply underline formatting
  12. Ctrl + K – Insert hyperlink
  13. Ctrl + ; – Insert current date
  14. Ctrl + Shift + ; – Insert current time
  15. Ctrl + Shift + L – Apply filter

How can these Excel shortcuts improve my productivity?

These Excel shortcuts can improve your productivity by reducing the time required to perform repetitive tasks. They help you work more efficiently and complete your work faster, allowing you to move on to other important tasks. With their help, you can focus on the content and analysis of your work, instead of spending time on manual formatting and data entry.

Do I need to memorize all 15 Excel shortcuts?

While it’s ideal to have all 15 shortcuts memorized, it’s okay if you don’t. You can start by memorizing the shortcuts that you use the most frequently and gradually adding more to your repertoire over time. It’s also helpful to print out a list of shortcuts and keep it beside you as you work, until you have memorized them.

Are these Excel shortcuts applicable to all versions of Excel?

Yes, these Excel shortcuts are applicable to all versions of Excel, including the latest version, Excel 365. Some older versions of Excel may have slight variations in the keyboard shortcuts, but the functionality remains the same.

Can I customize these Excel shortcuts?

Yes, you can customize these Excel shortcuts to suit your preferences. In Excel 365, you can do this by going to File > Options > Customize Ribbon, selecting Keyboard Shortcuts, and then choosing the shortcut you want to customize. You can then assign a new key combination to the command. In earlier versions of Excel, you can customize your shortcuts by going to Tools > Customize in the menu bar.

What if I forget a specific Excel shortcut?

If you forget a specific Excel shortcut, you can always access it through the Ribbon. Simply go to the relevant tab on the Ribbon and look for the corresponding command. The shortcut for the command will be displayed in the tooltip. Alternatively, you can use the searchable list of commands in the Excel Help menu to find the shortcut you need.