Excel Shortcuts: Change Case

Key Takeaway:

  • Excel shortcuts for changing case can greatly improve productivity in the workplace. Quickly modifying large amounts of text without having to go through manual formatting can save time and effort.
  • The Change Case tool in Excel allows users to modify selected cells with a simple click. Accessing it from the Data tab and choosing the desired formatting can be done in just a few easy steps.
  • Keyboard shortcuts are also available as a time-saving alternative to using the Change Case tool. Whether it’s converting text to uppercase, lowercase, sentence case, capitalizing each word or toggling between uppercase and lowercase, there is a shortcut available for each case format.

Are you tired of manually altering the case of your text in Excel? Are you looking for a fast and easy way to do it? Excel Shortcuts: Change Case provides you with the tools to simplify your work. Discover how to quickly change text case and save time now!

Excel Shortcuts: Change Case – A Useful Tool for Productivity

Excel Shortcuts: Change Case – A Tool for Productivity!

If you work with large datasets in Excel, you know the value of shortcuts to boost your productivity. One such helpful shortcut is the “Change Case” function. This allows you to rapidly switch the case of the text in a cell, saving time and effort.

The “Change Case” function lets you easily change a cell’s text to all uppercase, lowercase, or sentence case. You can also toggle between these options to find the right formatting for your data. This works not only for individual cells, but also for entire rows and columns.

The “Change Case” function is especially helpful when you need to adjust your data to fit specific formatting guidelines, such as all caps for headings or sentence case for descriptions. It lets you quickly and easily make these changes without having to manually modify every cell.

To get the most out of this shortcut, consider setting a keyboard shortcut for the “Change Case” function. For example, assign “Ctrl + Shift + U” to change the text to all uppercase, “Ctrl + Shift + L” to change the text to all lowercase, and “Ctrl + Shift + S” to change the text to sentence case. This will save more time and effort in the long run.

Using the Change Case Tool in Excel

Spent too much time formatting cells in Microsoft Excel? I can relate! Luckily, I know the Change Case tool. Let me show you how to use it! First, identify which cells need formatting. Then, access the Change Case tool from the Data tab. Finally, pick the right case formatting option. Believe me, this tool is a must-have!

Identify the cells to be modified

Let’s start by identifying the cells that require changing. This is a must when using Excel’s Change Case tool. By selecting only the cells that need changing, you can save time and effort.

Follow these five steps:

  1. Open Excel and click on the file.
  2. Choose the cells containing data that need to be changed.
  3. Figure out if you’re changing text in one cell or multiple cells.
  4. If you’re changing text in multiple cells, press Shift and select each cell.
  5. Once you have identified the cells that need changing, access the Change Case tool from the Data tab.

It’s important to identify the right cells as it prevents mistakes when working with unnecessary data.

Be sure to select a range of data that needs to be changed. For example, if you’re modifying dates and numbers, don’t choose title or description fields as they don’t need changing.

You can also use tools like filter function if there are certain patterns in your data set that need changing.

Now that we have learnt how to identify which data needs to be changed, let’s learn how to access and use Excel’s Change Case Tool. This tool allows users to convert their text into lowercase, uppercase, sentence case and other popular formats with a few clicks.

Access the Change Case tool from the Data tab

To access the Change Case tool, first you need an Excel worksheet.

Go to the top of the Excel window and click the tab that says ‘Data’.

In the Data tab, there is a section called ‘Data Tools’. Change Case is one of the features there.

To use the Change Case tool, start by selecting cells with the data you want to modify. You can select one cell or multiple cells.

Go to the ‘Data Tools’ section and find the Change Case icon. It will show a dropdown menu with options for modifying text case. These include Sentence, Upper, Lower, Proper cases.

Remember that the tool will change your data permanently. If you want to keep both original and modified texts, make copies of the worksheets before using the tool.

To use the Change Case tool, select cells, go to ‘Data Tools’ and choose the desired case formatting from the dropdown menu. This tool lets you modify text quickly and easily.

Fun Fact: Excel first came out for Macs in Sept. 1985 and for Windows in Nov. 1985.

Choose the desired case formatting

Lowercase formatting shows all letters in lower case. Good for data entry or a casual tone. Uppercase formatting changes every letter to uppercase. Ideal for emphasizing or drawing attention.

Sentence case capitalizes first letter of each sentence. Perfect for titles or headlines. Capitalize Each Word capitalizes all first letters. Doesn’t matter if start or middle of sentence.

Choose the Desired Case Formatting level that fits your purpose. Make sure it’s consistent in your document/worksheet. You can apply manually with Format Cells or select Multiple Cells without changing text.

Microsoft Office 2003 introduced Choose The Desired Case Formatting. Just click Shift + F3 on selected text. Excel 2016 made it easier with multiple options.

Now we’ve explored Choose The Desired Case Formatting, let’s move on to Keyboard Shortcuts – A Time-Saving Alternative.

Keyboard Shortcuts – A Time-Saving Alternative

Frequent Excel users know how tedious navigating through all the options can be. Keyboard shortcuts are a great way to get the same results fast. Let’s focus on “Change Case”, an often-used feature. With a few keystrokes, you’ll master uppercase, lowercase, and sentence case transformations quickly. No more long hours wasted on manual conversions!

Here are the shortcut combos to get you started:

Convert text to uppercase with a simple combination

To quickly change lowercase text to uppercase, here’s a 3-step guide:

  1. Select the text you want to convert.
  2. Press and hold down the Shift key.
  3. While still holding down Shift, press F3.

This will instantly turn all selected lowercase letters into uppercase.

Using this shortcut saves time and tedious tasks. It’s especially helpful for those who type frequently or have lots of text to edit.

I remember once needing to copy and paste an entire document with only lowercase text. Instead of taking hours editing word-by-word, I used this shortcut and changed everything to uppercase in minutes.

Convert text to lowercase swiftly

Convert text to lowercase quickly with these steps.

  1. Select cells by clicking and dragging or pressing Shift + arrow keys.
  2. Press Alt + H, then L for Lowercase in the Font group. This makes all text lowercase.
  3. Alternatively, use a formula. Type =LOWER() in an empty cell, click on the text you want to convert, press Enter, and copy/paste the formula to other cells.
  4. Create a keyboard shortcut: File > Options > Customize Ribbon > Customize Shortcuts > Categories > Home Tab > Commands > Change Case > Lowercase, and assign a shortcut key (e.g. Ctrl + Shift + L).

Lowercase conversion is useful when sorting/filtering data alphabetically. Keyboard shortcuts can save 8 days of productivity each year. In the next section, we’ll explore sentence case without fuss.

Convert text to sentence case without fuss

Don’t let formatting issues bog you down!

If you find yourself needing to switch between cases quickly in Excel or repetitively do tasks at work, take advantage of keyboard shortcuts.

For example, highlight the text you want to change and press Shift + F3. This cycles through different cases until you reach sentence case.

Or, select the text and press Ctrl + Shift + A. This shortcut works for Excel 365 and changes your selected block of text to title case.

If these don’t suit you, use Excel’s formula bar. Enter =PROPER(A1) in the formula bar and press enter. This converts the first letter of each word to uppercase while changing all other letters to lowercase.

Alternatively, type =UPPER(A1) in the formula bar for everything to be uppercase.

Plus, if none of these work, there are online converters like ConvertCase.net.

Now that we know how to convert text into sentence case, let’s capitalize each word easily!

Capitalize each word with ease

Select the first cell you want to edit and type in “=PROPER(Cell Number)” in the formula bar. Press Enter and drag down from the bottom-right corner of that cell.

This function will capitalize the first letter of every word in each cell – saving you time on tedious tasks.

By using keyboard shortcuts, you can maximize productivity and get more done in less time. Fun fact – the average person only uses around 10% of available keyboard shortcuts!

Another useful shortcut for Excel users is to quickly toggle between uppercase and lowercase.

Quickly toggle between uppercase and lowercase

Toggle between uppercase and lowercase quickly with these shortcuts:

  • CTRL+SHIFT+A for converting selected text to all uppercase.
  • CTRL+SHIFT+L for converting selected text to all lowercase.
  • CTRL+SHIFT+F3 to capitalize only the first letter of each word.
  • SHIFT+F3 repeatedly to make the selected text sentence case.

These shortcuts let you modify text without manually changing each letter’s case. Easier and faster!

Also useful for data consistency in formatting. Highlight larger chunks of text for quick application of formatting changes. Improves efficiency.

Five Well-Known Facts About Excel Shortcuts: Change Case:

  • ✅ To change the case of selected text in Excel, you can use the shortcut keys: Shift+F3. (Source: Microsoft Office Support)
  • ✅ You can also use the formula =UPPER(), =LOWER(), or =PROPER() to change the case of text in Excel. (Source: Excel Campus)
  • ✅ The shortcut keys to change text to uppercase or lowercase in Excel are: Ctrl+Shift+U and Ctrl+Shift+L respectively. (Source: TechRepublic)
  • ✅ You can use the Find and Replace feature in Excel to change the case of specific text across multiple cells. (Source: Ablebits)
  • ✅ Knowing Excel shortcuts for changing case can save you a significant amount of time and increase your productivity. (Source: Business Insider)

FAQs about Excel Shortcuts: Change Case

What are Excel shortcuts for changing text case?

There are three different shortcuts that you can use to change text case in Excel. These shortcuts are SHIFT+F3, CTRL+SHIFT+A, and CTRL+SHIFT+K.

How do I use SHIFT+F3 to change text case in Excel?

To use the SHIFT+F3 shortcut, first highlight the text that you want to change the case of. Then, hold down the SHIFT key and press the F3 key. This will cycle through the different cases (lowercase, UPPERCASE, Proper Case) for the selected text.

What is CTRL+SHIFT+A shortcut in Excel?

The CTRL+SHIFT+A shortcut is used to change the text to all lowercase in Excel. To use this shortcut, first highlight the text you want to change the case of. Then hold down both CTRL and SHIFT keys and press the A key.

What is the shortcut key for proper case in Excel?

The shortcut key for proper case in Excel is CTRL+SHIFT+K. To use this shortcut, first highlight the text you want to change the case of. Then hold down both CTRL and SHIFT keys and press the K key.

Is it possible to change the case of an entire column in Excel?

Yes, it’s possible to change the case of an entire column in Excel. Simply select the entire column by clicking on the column letter at the top of the spreadsheet. Then use one of the case changing shortcuts (SHIFT+F3, CTRL+SHIFT+A, CTRL+SHIFT+K) to change the case of all the text in that column.

Can I undo the case change using Excel shortcuts?

Yes, you can undo a case change using the default undo shortcut (CTRL+Z). This will revert the text back to its original case.