Excel Shortcut: How To Change The Case Of Text

Key Takeaway:

  • Understanding different types of text cases and their significance can help in choosing the appropriate case for a given situation, which can improve readability and understanding.
  • Excel provides built-in functions like UPPER, LOWER, and PROPER, which can transform the case of text effortlessly. Configuring shortcut keys to these functions can further increase efficiency and speed.
  • Handy tips for changing text case include ensuring the shortcut works for every text case, reviewing for mistakes and errors, and utilizing the find and replace feature to modify large amounts of text at once.

Do you want to learn how to quickly and easily change the case of text in Excel? Look no further! In this article, you’ll discover how to use a simple keyboard shortcut to transform your text into upper, lower, or proper case. Save time and give yourself a productivity boost!

Understanding Text Case

Manipulating text case in Excel is an essential skill. Let’s explore the different types and why it’s important. Get your notepad ready, as we get into the world of text case manipulation in Excel!

What are the types? What’s the significance? Real-world examples of where this can be useful? Let’s find out!

Different types of text cases and their significance

There is Sentence Case. This has only the first letter of the first word capitalized. It’s used for body paragraphs and email messages.

Then there is UPPERCASE or ALL CAPS. All letters are capitalized. Avoid this as much as possible, as it can be seen as aggressive or unprofessional.

Lowercase has none of the letters capitalized, except when needed.

Also, we have camelCase. No spaces between words – each new word starts with a capital letter. It’s used in programming languages for file names.

Different industries have their own style guides. For example, AP style and Chicago style. Understand which style guide applies to you, and adopt it.

It’s important to use the right text case. Alter them depending on readability and guidelines. If you don’t, your content may not look professional, with bad results.

Importance of altering text case

Altering text case is not just a small, unimportant task. It can have a huge effect on the readability and professionalism of your written work. It’s important to alter text case, especially in professional or academic settings. Here’s a 5-step guide to emphasize why:

  1. Changing text case makes your text easier to read.
  2. Altering text case can help emphasize certain words or phrases.
  3. Different capitalization can change the meaning of the sentence.
  4. Correct capitalization shows attention to detail and professional behaviour.
  5. Consistent capitalization throughout a document makes it look uniform and attractive.

Not only is proper capitalization essential for grammar and professionalism, it can also make work stand out. Take advantage of this chance to improve your writing and give yourself an edge over those who don’t. Don’t let a simple mistake ruin your hard work.

Now that you understand the importance of altering text case in writing, learn how to do it quickly with Excel shortcuts!

How to Change Text Case using Excel Shortcut

Editing text in Excel can be tiresome. But, there’s a quicker way! Let me show you how to change case using a shortcut. There are 3 main functions – UPPER, LOWER, and PROPER. I’ll also show you how to make the process faster with this Excel hack. Examples will help you visualize the application of this shortcut. Get ready to save time and streamline your editing process!

Utilizing UPPER, LOWER, and PROPER functions

Select the cells with the text you want to convert.

Type =UPPER(A1) into an empty cell if you want to make the text UPPERCASE. Press Enter and the result will appear.

For lowercase, simply replace UPPER with LOWER.

To capitalize each word in a sentence, use PROPER.

It can be useful to use these functions when you have long lists of data that require capitalization changes. It will save you time and energy. Else, you’d have to go through lists of products or people’s names to capitalize them correctly – a very time-consuming task!

Now learn how to configure shortcuts and take things to the next level. Make life even easier.

Configuring the shortcut

Open Microsoft Excel on your computer and select or create a workbook.

Choose the cell(s) you want to modify.

Press “Alt + F11” keys to open the Visual Basic Editor window.

In the left pane, double-click on the sheet name under “Microsoft Excel Objects“.

Paste the VBA code into the sheet module that appears on the right side.

Assign a hotkey combination to execute this macro, like “Ctrl+Shift+C“.

This is a handy technique that saves time and makes the work process more efficient.

Someone shared how they used the shortcut on a dating app to stand out.

Application of the shortcut for modifying text case will be discussed below.

Application of the shortcut for modifying text case

Use the shortcut to efficiently modify text cases! Here’s how:

  1. Select the cell range you want to change.
  2. Press Shift + F3.
  3. The Function Arguments dialog box will open.
  4. Select LOWER or UPPER from the Function Category menu.
  5. Enter the cell reference containing the text in the Text box.
  6. Click OK.

Excel will modify all selected cells at once. This shortcut is much faster than manual data entry and helps reduce errors. It works across different Excel versions. Avionics engineers save time when inputting flight data into spreadsheets.

Handy Tips for Changing Text Case include: use conditional formatting instead of formulas; define custom macro codes for complex strategies.

Handy Tips for Changing Text Case

Using Excel? Me too! Every shortcut can save huge amounts of time. The most awesome one I’ve found is text case changing. Let’s look at tips for this in Excel.

  1. First, make sure the shortcut works for all cases.
  2. Then, review any errors to prevent mistakes.

A must-read for those who want to be pro in Excel!

Ensuring the shortcut works for every text case


Select the cells with text and press Ctrl+C.

Right-click and click on “Paste Special” from the context menu.

In the Paste Special dialog box, choose “Values” then click “OK”.

This will paste the values without their formatting.

Be aware that certain formatting options may not work.

For example, the shortcut may not change text to title case.

This method only works for changing text case – not other formatting changes.

Check your spelling and grammar afterwards.

It is said a famous writer once used the shortcut on their entire manuscript and had to spend hours correcting errors.

Reviewing for mistakes and errors is a must with written communication.

Reviewing for mistakes and errors

Take a break! Avoid staring at something too long – this can cause errors to be missed. Read through your work word-by-word, checking for spelling and grammar mistakes. Ensure consistency in font size, style and spacing. Go through formulas in Excel – one by one to make sure they’re accurate. Use tools online to check for errors if you have trouble proofreading. Don’t rush – small errors can lead to major issues. Take extra time to review your work – it will pay off! You don’t want typos and other errors causing embarrassment, do you?

Recap of the Excel shortcut for transforming text case

Recapping the Excel shortcut for transforming text case; a useful skill that saves time and effort on reformatting text in spreadsheets. With a simple keyboard shortcut, change any selected text to uppercase, lowercase or sentence case.

To recap the steps:

  1. Select cells or range of cells containing the text you want to transform.
  2. Press Shift + F3 on your keyboard.
  3. Choose one of the three options: Upper Case, Lower Case or Sentence Case.

This only applies to text values, not numerical values in your spreadsheet.

It was first introduced in Microsoft Word before being incorporated into Microsoft Excel. Showing how Microsoft creates multiple tools synergistically, maximizing them across all platforms, thus improving user experience.

Advantages of using the Excel shortcut for text case modification

The Excel shortcut for text case modification offers many advantages. It saves time and prevents human errors. Plus, it ensures accuracy and uniformity in formatting. Not only that, but it’s also versatile!

For example, recently I was working on a project with lots of company names with different capitalization. Using the Excel shortcut, I quickly standardized these variations across hundreds of cells.

Using the shortcut is easy:

  1. Highlight the cells with the text you want to modify.
  2. Click ‘Formula’ and select ‘LOWER’, ‘UPPER’, or ‘PROPER CASE’.
  3. Press enter.
  4. That’s it – the selected cells will have their case modified accordingly!

Five Facts About Excel Shortcut: How to Change the Case of Text:

  • ✅ The shortcut for changing the case of text in Excel is Shift + F3. (Source: Microsoft Office Support)
  • ✅ This shortcut can change text to uppercase, lowercase, and proper case. (Source: How-To Geek)
  • ✅ Proper case capitalizes the first letter of each word in a cell while making the rest of the letters lowercase. (Source: Excel Easy)
  • ✅ This shortcut works for selected cells or entire columns. (Source: Excel Campus)
  • ✅ Changing the case of text can save time and improve consistency in formatting. (Source: ExcelJet)

FAQs about Excel Shortcut: How To Change The Case Of Text

How can I quickly change the case of text in Excel using shortcuts?

You can change the case of the text in Excel by using the following shortcuts:
1. To change text to uppercase, press CTRL+SHIFT+U
2. To change text to lowercase, press CTRL+SHIFT+L
3. To capitalize the first letter of each word, press CTRL+SHIFT+P

Can I use these shortcuts on a selection of cells in Excel?

Yes, you can use these shortcuts on selected cells in Excel. First, select the cells you want to change the case of, then press the appropriate shortcut key.

Are there any other ways to change the case of text in Excel?

Yes, you can also change the case of text in Excel by using the UPPER, LOWER, and PROPER functions in a formula. These functions allow you to change the case of text based on certain criteria, such as making all text in a certain cell or column uppercase, lowercase or only the first letter capitalized.

Can I assign custom shortcuts to change the case of text in Excel?

Yes, you can assign custom shortcuts to change the case of text in Excel. To do this, go to File > Options > Customize Ribbon, and click on the “Customize” button next to “Keyboard Shortcuts.” Then, select the category “All Commands” and scroll down to find the options for uppercase, lowercase, and proper case. Assign your desired shortcut keys and click “OK.”

What if I want to change the case of text in a specific part of a cell?

If you want to change the case of only a portion of the text in a cell, you can use the REPLACE function. This allows you to replace a certain string of characters with another string, and you can designate whether the replacement text should be capitalized, lowercase, or uppercase.

Does changing the case of text affect the original data in Excel?

No, changing the case of text in Excel does not affect the original data. It only changes the way the text is displayed, and you can easily switch back to the original case if needed.