20 Shortcut Keys Of Ms Excel

Are you looking for ways to speed up your MS Excel tasks? Check out our list of 20 essential shortcut keys to help you navigate quickly and easily in MS Excel. You can make your everyday Excel tasks easier and faster!

20 Shortcut Keys of MS Excel for Efficient Work

Fed up of sifting through tons of menus and options to do small tasks in Microsoft Excel? Look no further! Here are 20 shortcut keys to make your work process fast and efficient.

Ctrl+C copies a selection of cells. Ctrl+V pastes the copied content. These shortcuts can save you lots of time.

Other shortcuts include: F2 to edit a cell; Ctrl+F to find stuff; Shift+F11 to add a new worksheet. They’ll boost productivity and accuracy, reducing the risk of mistakes.

Start using the shortcuts regularly. This’ll help you remember them better and make you an Excel pro! It may take some practice, but it’s worth it. Start small with a few shortcuts daily and soon you’ll be an expert!

Shortcut Keys for Text Formatting

Years of working in Excel have taught me one thing: advanced shortcut keys make work easier! Especially when it comes to text formatting. In this series, I’ll be talking about the five essential shortcuts for:

1. Bolding
2. Emphasizing
3. Underlining
4. Crossing out text

Plus, I’ll show you how to align text quickly, saving time and effort. These shortcut keys are perfect for anyone, from beginner to advanced user. Let’s take your Excel skills to the next level!

Bold Text with Ease (Ctrl+B)

Ctrl+B is a great shortcut for text formatting in Microsoft Excel. Select the text and press Ctrl+B to quickly apply bold formatting. It’s simple, fast and makes headlines and important info stand out. It can also improve readability. For maximum efficiency, use it with other keystrokes such as:

• Ctrl+C (Copy)
• Ctrl+V (Paste)
• Ctrl+A (Select All)

Next up is Ctrl+I – another useful shortcut to expand font and formatting options!

Emphasize Text with Italics (Ctrl+I)

Ctrl+I is the shortcut key in MS Excel to emphasize text. This feature is great for highlighting important information or creating headings. Follow these steps:

1. Select the text to italicize.
2. Press and hold Ctrl.
3. While holding Ctrl, press the letter ‘I’.
4. Release both keys.
5. The selected text is now italicized.
6. To remove the italics, select the text again and press Ctrl+I.

Using italics makes words or phrases stand out. It also makes your work look more professional. Don’t miss out on this time-saver!

Next up is another formatting shortcut: Underline Text for Added Emphasis (Ctrl+U).

Underline Text for Added Emphasis (Ctrl+U)

Underline Text for Added Emphasis (Ctrl+U) is an awesome shortcut in MS Excel. It helps you highlight important bits of data, making them easier to read. Let’s take a look at how it works.

• 1. With Underline Text (Ctrl+U), you can draw attention to certain words or phrases in a cell.
• 2. It’s usually used to emphasize headings, subheadings, or labels within tables or charts.
• 3. You can also use it for paragraphs or blocks of text.

To use the Underline Text (Ctrl+U) shortcut, just select the text and press Ctrl+U. This adds a line beneath the selected text, and the Underline button in the toolbar will light up.

In short, this command is great for emphasizing and clarifying your data in MS Excel.

Just recently, I was making a report with multiple tables. My boss wanted certain sections to be highlighted. That’s when I thought of Underline Text (Ctrl+U). With two clicks, I was able to underline the sections and make my report stand out!

Now, let’s talk about Cross Text Out in a Snap (Ctrl+5). It lets you cross out unwanted text without deleting it from your document.

Cross Text Out in a Snap (Ctrl+5)

Cross Text Out in a Snap (Ctrl+5) – it’s fast and easy! Here’s how it works:

• Highlight the text.
• Press Ctrl+5 on the numeric keypad.
• The text will have a line drawn through it.
• This shortcut works in any cell.
• To undo, highlight the text again and press Ctrl+5.

You might use this function a lot. It’s great for reviewing documents or marking important info. With Ctrl+5, it’s quick and simple.

Drawing a line may not look nice, but it removes confusion about what’s included.

I used it when creating an invoice. To cross out items my client declined payment on – it felt tedious, but Cross Text Out in a Snap (Ctrl+5) saved me time.

Align Text without Hassle (Ctrl+E) is another handy feature that helps you format data quickly.

Align Text without Hassle (Ctrl+E)

Aligning text can be a hassle – unless you know the shortcut Ctrl+E. This handy shortcut key for text formatting in MS Excel makes aligning your text a breeze and saves you time. Here’s how it works:

Ctrl+E helps you center your text horizontally in the cell. It can also vertically align text by highlighting multiple cells. And, you can even format numbers as currency with Ctrl+E if you highlight the cells containing these values.

Plus, it can be used to quickly align data that has been imported from other sources, which may be misaligned due to different formatting styles. This includes right-aligning selected data in a cell or group of cells. And, if you need to apply format changes to multiple cells across multiple worksheets, Ctrl+E is your friend!

When dealing with large data sets, proper formatting and alignment are key. With Ctrl+E, you can keep your spreadsheets looking professional and neat without spending too much time manually adjusting alignment.

Not only is Ctrl+E available in MS Excel, but also in programs like Microsoft Word and PowerPoint. This makes learning shortcuts like this even more useful, since they can be applied across multiple platforms.

And, if you need another shortcut to make using MS Excel smoother and more efficient, check out Shortcut Keys for Cell Formatting – another essential set of shortcuts.

Shortcut Keys for Cell Formatting

Time is a factor when it comes to MS Excel! Learning shortcut keys can make work more efficient. Let’s look into the shortcuts for cell formatting. Here are 5 commonly used ones that save time. From copying cells fast to clearing them in a flash, these tricks will make you more productive. Let’s start!

Copy Cells Quickly (Ctrl+C)

Copy Cells Quickly (Ctrl+C) is an incredibly useful shortcut key in Microsoft Excel. To use it, select the cells you wish to copy and press “Ctrl+C“.

The advantages of Ctrl+C are numerous. Firstly, it saves time compared to right-clicking and selecting “Copy” from the menu. Secondly, it streamlines your workflow, especially with larger datasets. Thirdly, it also copies formatting with the cell contents, e.g. font size, colour, number format, alignment etc. Finally, it reduces the risk of errors while copying, as it eliminates the chance of copying unintended cells or forgetting cells.

For instance, when creating a sales report you can quickly extract and copy only the necessary cells; without accidentally including extra ones or forgetting any.

Mastering shortcut keys like Ctrl+C can help boost productivity and reduce errors in Excel. I have personally found it invaluable as an accountant; instead of manually copying data points with their formatting, I can now do it in minutes.

Now let’s move on to our next topic – Cut Cells with ease (Ctrl+X).

Cut Cells with Ease (Ctrl+X)

Cut Cells with Ease (Ctrl+X) is a popular shortcut in MS Excel for formatting cells. Instead of right-clicking to select “cut,” this handy shortcut is here to help! Here are 6 points to understand how it works:

1. Press Ctrl+X while selecting the cells you want to cut.
2. Data contained in the cells is removed, but stored in clipboard memory for pasting later.
3. Cut Cells with Ease works for rows, columns, or entire worksheets.
4. Using cut instead of delete keeps everything intact – formulas, values, fonts, shapes.
5. Move your cursor to the cell you want to paste and press Ctrl+V.
6. You can also use this shortcut instead of delete command and undo it by pressing Ctrl+Z.

We could have been missing out on these useful shortcuts! There are many other shortcut keys in MS Excel that save time and enhance productivity. Paste Cells Effortlessly (Ctrl+V) is another great tool!

Ctrl+V helps move cut content from the clipboard onto your spreadsheet. Navigate and add information quickly without manual processes.

Paste Cells Effortlessly (Ctrl+V)

Paste Cells Effortlessly (Ctrl+V) – a popular shortcut key for MS Excel. It helps you copy and paste data from one cell to another quickly. Here’s why it’s so useful:

• Saves time and effort.
• Paste formatting, formulas, and values.
• Duplicate data in same or different spreadsheets.
• Data retains original format, saving you reformatting hassle.

Select the destination cell, hit Ctrl+V, and boom! Copied data is pasted. You no longer have to manually click on the Paste button.

Working on a project with hundreds of rows and columns? Conventional methods would take ages, but with Paste Cells Effortlessly (Ctrl+V), it’s a breeze. I used this shortcut and got praised for finishing faster than expected.

Let’s not forget Fill Cells in a Breeze (Ctrl+D) – another great shortcut for MS Excel. It saves you time while filling in adjacent cells.

Fill Cells in a Breeze (Ctrl+D)

Fill Cells in a Breeze? (Ctrl+D) is a must-know shortcut key in MS Excel. It duplicates data from the cell above and pastes it into the selected cells. Here’s how to use it:

1. Select the cell(s) you want to fill.
2. Press Ctrl+D on your keyboard.
3. The content from the cell above will be copied and pasted into the chosen cells.
4. You can also use this shortcut key with rows or columns selected. It’ll copy the content downward or rightward.
5. When using this shortcut key within tables, it copies and fills cells within the same table.
6. If there are multiple cells above your selection, the topmost cell becomes the source data for duplication.

With this shortcut, you can quickly populate a long list of attributes without needing to take care of each step. This makes data entry simpler and saves time, so you can focus on other critical tasks.

Don’t miss out on increasing your productivity while working in MS Excel! Learn more about shortcut keys and how they make life easier by exploring our next topic: Clear Cells in a Snap (Ctrl+Z).

Clear Cells in a Snap (Ctrl+Z)

Clear Cells in a Snap (Ctrl+Z) is a great way to get rid of unwanted data in Microsoft Excel. Simply select the cells you want to clear and press Ctrl+Z. It’s fast and easy!

It’s also known as the “undo” shortcut, and it won’t affect any formatting or formulas applied to the cells. If you make a mistake, you can always undo it by pressing Ctrl+Y.

This feature is especially handy if you want to remove large amounts of data from your spreadsheet before inputting new information.

Moreover, Excel can hold over one million rows and 16,000 columns per worksheet. This offers plenty of room to store data for any project.

Another shortcut worth mentioning is Shortcut Keys for Navigation.

Shortcut Keys for Navigation

Using Microsoft Excel to work with large data sets can be an intimidating task. And, when you’re on a tight deadline, it can be even more frustrating! As an experienced Excel user, I’ve found that shortcut keys can help reduce the time spent finding specific cells or data.

For example, using Ctrl+G to quickly go to a specific cell, Ctrl+F to find content instantly, Ctrl+H to replace text efficiently and Ctrl+A to select all cells within a worksheet.

These shortcut keys will give you a pro-level way to navigate through your Excel sheets!

Go To Any Cell Quickly (Ctrl+G)

Go To Any Cell Quickly (Ctrl+G) is here to make your life easier! This shortcut key is perfect for navigating through thousands of rows or columns quickly. Here’s why you should use it:

• Just press Ctrl+G and a dialog box appears. Type in the cell address or name and Excel will take you there.
• It saves time when you’re dealing with larger spreadsheets. Finding a specific cell is much simpler now.
• You can even access hidden cells, rows, and columns with ease.

It’s easy to use too! First, select the cell or range of cells. Then press Ctrl+G on your keyboard. A dialog box will appear – type in the address or name and hit OK. You’ve now accessed the cell quickly!

Don’t miss out on the convenience of Go To Any Cell Quickly (Ctrl+G). Now, let’s discuss how Find What You Need Instantly (Ctrl+F) can help you locate values throughout your workbook.

Find What You Need Instantly (Ctrl+F)

Ctrl+F: An Essential Shortcut for Insta-Finding!

Discover one of the most useful and trendy shortcut keys in MS Excel: Ctrl+F! It helps you quickly locate a certain word/phrase in your worksheet or workbook. Here’s all you need to know:

• Press Ctrl+F to open the Find and Replace dialogue box, where you type the text you’re seeking.
• If located, Excel will highlight it in yellow, helping you easily get to that cell.
• The search is case-insensitive – upper or lower case, Excel will find it!
• Options offer advanced search options such as whole words only or searching by formulas.
• Ctrl+F not only finds info faster, but also reduces the risk of missing essential data in bulky workbooks.
• This time-saving shortcut is great for both personal and professional use.

Ctrl+F is a must-have for many Excel users. Whether you’re searching for a keyword in a report or going through customer data, these two keys make life easier and reduce errors.

Surprisingly, this shortcut dates back to the 1970s when the Alto computer software released it. Nowadays, almost all Microsoft Windows applications support this convenient shortcut key.

Let’s now move on to replacing text efficiently with another essential keyboard combination – Ctrl+H!

Replace Text Efficiently (Ctrl+H)

Bust Out the Ctrl+H!

Replace Text Efficiently (Ctrl+H) is a great shortcut in Microsoft Excel. It can quickly switch out text from a worksheet, saving time and effort. 5 things to know about Replace Text Efficiently:

• You can pick the text to change and what it changes to.
• Choose to search the whole worksheet or just certain cells/columns.
• Can decide to match case when finding text.
• Can revert changes if needed.
• The shortcut is Ctrl+H.

Using Replace Text Efficiently is easy. Select the cells, hit Ctrl+H, enter the text to change and what it changes to and press ‘Replace All’. The text is updated in seconds.

It’s especially helpful when updating lots of sheets with similar content. Instead of changing each one by hand, Excel does it for you.

Fun Fact: Microsoft Excel was first released on September 30th, 1985! Next let’s look at another shortcut – Select All Cells in a Worksheet (Ctrl+A).

Select All Cells in a Worksheet (Ctrl+A)

Easily select all cells in a worksheet with Ctrl+A! This shortcut key is super helpful, as it instantly selects all the cells in an Excel sheet without you having to pick each one.

You can use this key to do lots of things that would normally take a while. For example, enter data and formulae into any cell, delete info from all or selected cells, copy or paste data from multiple worksheets – it’s a breeze!

Just press Ctrl+A to select all cells in one sheet. To pick specific rows and columns, hold down Ctrl and shift while clicking the row or column number/letter.

Be aware though: if your worksheet has formatting differences like merged cells, this command won’t count them.

Shortcut Keys for Inserting

Are you a Microsoft Excel heavy-user? Shortcut keys are key to productivity and time-saving. Let’s get into the world of Excel shortcuts! Starting with how to insert elements. It’s possible to add rows, columns, charts, images, and worksheets quickly. Learn some hacks in this section that’ll help you supercharge your Excel skills. Brace yourself!

Insert Rows Swiftly (Ctrl+Shift++)

Text:

Insert Rows Swiftly (Ctrl+Shift++) is a super-fast shortcut to add rows in MS Excel. It saves time and boosts productivity, without you having to use the mouse or menus. Here are 5 things to remember about this shortcut:

1. To activate it, press and hold the Ctrl and Shift keys on your keyboard, then press the plus sign (+) key.
2. You can insert one or more rows at once. The number of rows inserted depends on the number of cells you selected.
3. This shortcut works on all versions of Excel, including 2019, 2016 and earlier.
4. You can also use the right-click menu to insert rows. Right-click on the cell or row where you want to insert a new row, and choose Insert from the menu.
5. After using this shortcut, check for errors and adjust formulas as needed. Data in your worksheet may have shifted down.

Using Insert Rows Swiftly (Ctrl+Shift++) can really speed up work in MS Excel. With just a few keystrokes, you can quickly add multiple rows. If you find yourself inserting rows often, this shortcut could be a life-saver.

Fun fact: Did you know that Microsoft Excel was first released in 1987? It has become an internationally used spreadsheet application since then.

Next up, Insert Columns Effortlessly (Ctrl+Shift+=), a great shortcut for easily adding columns to your worksheets.

Insert Columns Effortlessly (Ctrl+Shift+=)

Insert Columns Effortlessly (Ctrl+Shift+=) is a great shortcut for MS Excel users looking to increase their productivity. With this shortcut, you can add columns to your spreadsheet with ease. Here’s why it’s so helpful:

• It saves time: you don’t need to add each cell individually.
• It’s easy to remember and use.
• You can customize the default behavior of the shortcut.
• When combined with other shortcuts, it makes your work easier.

Using Ctrl+Shift+=, you can complete tasks faster and with less hassle. I know, ’cause I’ve been there. I had a project with countless data points that needed updating. It was tedious until I discovered this shortcut. Once I started using it, it made my work much more efficient!

Now let’s move onto another useful shortcut: Add Worksheets in a Jiffy (Shift+F11).

Add Worksheets in a Jiffy (Shift+F11)

Shift+F11 is a great shortcut key that every Excel user should know! Press it and you can add new worksheets to your workbook quick and easy. Here’s what you need to know:

1. It adds a new sheet after the active sheet.
2. Select the same number of existing sheets as the ones you want to add before pressing Shift+F11 to add multiple.
3. Even if your workbook is password-protected, you can still use this shortcut.
4. Customize the new worksheet manually after using this shortcut.
5. This shortcut only works on the active workbook if there’s more than one open.

For added convenience, create a template for all your usual formatting and formulas. Or make a macro to automate the process entirely. And don’t forget F11 – another time-saving shortcut for Excel users!

Insert Charts with Ease (F11)

Insert Charts with Ease (F11) is a super useful shortcut key in MS Excel. With it, creating charts is easy and fast. Here’s why you should use it:

• Speed: Select data range, press F11 – Excel will create a chart sheet for you!
• No menu fiddling: Simple and intuitive – no need to get familiar with Excel’s interface.
• Lots of customization: Tweak the chart’s appearance and layout. Many options available.
• Perfect for presentations: Clear visuals to impress and inform.
• Great for collaboration: Share and edit quickly with F11.

Try out Insert Charts with Ease (F11)! Experiment with chart types, axis settings and data labels. Plus, Insert Images Instantly (Ctrl+Shift+P) lets you add pictures and graphics quickly – no need to navigate menus or dialog boxes. Just press Ctrl+Shift+P and select the file to add. This saves time and boosts efficiency!

Insert Images Instantly (Ctrl+Shift+P)

Tired of taking ages to add images to your Excel spreadsheets? Well, get ready to save serious time with Insert Images Instantly (Ctrl+Shift+P)! Here are six key points to know:

1. Select the cell where you want the image & press Ctrl+Shift+P.
2. A pop-up box will appear for you to browse & select your image from your computer.
3. It will be automatically placed in the selected cell.
4. Resize & move the image using Excel’s formatting tools.
5. This shortcut works with PNG, JPEG & BMP file types.
6. This shortcut was introduced in Excel 2013 by Microsoft.

Shortcut Keys for Editing is a must-have for anyone wanting to quickly edit spreadsheets. So, don’t wait any longer & start using Insert Images Instantly (Ctrl+Shift+P) now!

Shortcut Keys for Editing

As an avid Microsoft Excel user, I know how lengthy it can be to work with the many functions and operations. So I’m delighted to reveal key shortcuts for editing that’ll speed up your Excel experience. Here, we’ll discuss five shortcuts that’ll save time and headaches when editing spreadsheets. We’ll learn how to undo mistakes with just one key, redo changes swiftly, Autosum for immediate results, access the Formula Bar quickly, and insert comments for collaboration. Get ready to boost productivity with these amazing shortcuts!

Undo Mistakes (Ctrl+Z)

Undo Mistakes (Ctrl+Z)

• Errors happen in any software app.
• From long documents to complex spreadsheets, mistakes occur.
• Microsoft Excel has features to undo these errors.
• The easiest way is the shortcut “Ctrl+Z“.
• This will undo any action in the current session, from text entry to deleting entire rows.

Using “Undo Mistakes” helps users correct errors fast. Instead of pressing backspace and delete or scrolling, users can just use Ctrl+Z.

However, this feature only works in one session. When the program closes, all changes are reset.

In old Excel versions, there was no Undo button. Users had to rely on the Ctrl+Z combo.

Now, Redo Changes (Ctrl+Y).

Redo Changes (Ctrl+Y)

Redo Changes (Ctrl+Y) allows you to revert to the action undone. This saves time and effort in Excel. Here are some benefits:

• Undo mistaken reversal of action.
• Modify data without worrying about losing work.
• No need to go through the redoing process.
• Especially helpful when working on large spreadsheets.

Redo Changes (Ctrl+Y) is a sanity check. It lets you recover from errors. You can experiment without ruining the worksheet. All it takes is pressing two keys. Use it throughout the workflow and avoid lost work.

I once lost hours due to bad data management. Since I found out about Redo Changes (Ctrl+Y), I never worried about losing my data again. Autosum (Alt+=) is another keyboard shortcut for MS Excel users that accelerates taking calculated steps.

Get Quick Results with Autosum (Alt+=)

Get Quick Results with Autosum (Alt+=) is a magical shortcut key in MS Excel. With it, you can avoid writing long formulas and save time when working on a spreadsheet. Here’s how to use it:

• Select the cell where the sum should show.
• Press Alt+=.
• Excel will auto-select the range of cells above or left.
• If Excel didn’t pick the correct range, just highlight the cells and press Enter.
• You can also use Ctrl+Shift+End or Ctrl+Shift+Down/Right arrow keys to select more cells before pressing Alt+=.

Autosum is great for large spreadsheets. Calculations are complex and time-consuming, but Autosum makes them quicker and error-free. Plus, you can use it on non-adjacent ranges by holding down Ctrl and selecting each range individually.

Access Formula Bar with One Click (Ctrl+Shift+U) is also a helpful shortcut. You can open the formula bar in just one step instead of clicking on it each time.

Access Formula Bar with One Click (Ctrl+Shift+U)

Ctrl+Shift+U is a must-know shortcut for all MS Excel users. It gives you quick access to the Formula Bar, which is crucial for editing and managing spreadsheets. Here are four points about using this shortcut:

1. It saves time by eliminating the need for extra clicks or commands to reach the Formula Bar.
2. It works with all versions of MS Excel, making it easy for everyone to use.
3. It requires no extra add-ins or configurations.
4. It can be extremely useful for big projects that involve regular data correction.

It’s incredible how much technology has improved our work processes since the days of calculators and pen/paper!

Insert Comments for Collaboration (Ctrl+Shift+F2)

Go cuckoo with Insert Comments for Collaboration! (Ctrl+Shift+F2) MS Excel’s nifty shortcut key. Select the cell to start, press and hold that key. A comment box appears, type in your comment and click outside to close it.

This feature is great for quick communication – no long emails needed. Keep track of changes made by team members and make the comment box larger if you need more space. Format the comment text with bold, italic, underline, etc.

Plus, mention team members by typing @ followed by their name. This sends out a notification to them about your comment. Use Insert Comments for Collaboration (Ctrl+Shift+F2) effectively – mention team members and format comments for easy reading. Get ready to collaborate!

FAQs about 20 Shortcut Keys Of Ms Excel

What are the 20 shortcut keys of MS Excel?

There are numerous shortcut keys for MS Excel, but some of the most useful and commonly used ones include Ctrl+C, Ctrl+V, Ctrl+Z, Ctrl+B, Ctrl+U, Ctrl+I, Ctrl+F, Ctrl+H, Ctrl+K, Ctrl+N, Ctrl+O, Ctrl+P, Ctrl+A, Ctrl+S, Ctrl+X, Ctrl+Y, Ctrl+Q, Ctrl+G, Ctrl+J, and Ctrl+M.

How can shortcut keys help me when using MS Excel?

Using shortcut keys can help you to save time and work more efficiently when using MS Excel. Instead of having to manually perform each function by clicking through the menu, you can simply press a combination of keys to complete the task.

Which shortcut keys are most useful for formatting my MS Excel document?

Some of the most useful shortcut keys for formatting your MS Excel document include Ctrl+B for bold, Ctrl+U for underline, Ctrl+I for italics, and Ctrl+Shift+7 for strikethrough.

Can I customize shortcut keys in MS Excel?

Yes, you can customize shortcut keys in MS Excel. To do so, go to File > Options > Customize Ribbon > Keyboard Shortcuts, and then select the function you want to assign a shortcut key to.

Do I need to memorize all 20 shortcut keys for MS Excel?

No, you do not need to memorize all 20 shortcut keys for MS Excel. However, it is useful to remember the most commonly used functions and the corresponding shortcut keys to save time and work more efficiently.

What are some lesser-known shortcut keys for MS Excel?

Some lesser-known shortcut keys for MS Excel include Ctrl+Shift+T to create a new table, Alt+Q to open the “Tell me what you want to do” box, and Ctrl+Shift+L to apply filter on a table.