Inserting Video Into Worksheets In Excel

Struggling to make your Excel worksheets more engaging? You’re not alone. But the solution is simple – just insert video! Discover how to liven up your worksheets with this quick guide.

How to Insert Video into Worksheets in Excel

Are you an Excel enthusiast? Me too! I love using new features to make my spreadsheets more efficient. Did you know you can insert video into Excel worksheets? This is great for tutorials, training materials, or simply adding a wow-factor to a presentation. Let me show you how to do it! Step-by-step we’ll cover everything. From choosing the right cell, to importing the video file from your device. Ready? Let’s go!

1. Open your Excel spreadsheet and select the cell where you want to insert the video.
2. Click on the “Insert” tab in the top menu bar.
3. Select “Video” from the options and choose “Online Video”.
4. In the pop-up window, you can choose to search for a video online using the search bar or insert a video embed code from a video hosting service.
5. If you choose to search for a video online, type in the keywords and click “Enter”.
6. Select the video you want to insert and click “Insert”.
7. The video will now appear in your spreadsheet. You can adjust the size and position of the video by clicking and dragging on the corners of the video.

Image credits: manycoders.com by Joel Woodhock

Choosing the appropriate cell to insert the video

When you want to insert a video into your Excel workbook, it’s essential to select the right sheet and then pinpoint the exact location on the sheet – Cells or a Group of Cells – where you want it to appear.

Highlight them by clicking on them with your mouse. Then, go up to Excel’s top navigation bar and click on ‘Insert’. Choose either ‘Video’ or ‘Audio’, based on the type of media file you want to include.

It’s important to choose cells wisely, so that your video doesn’t obstruct any crucial content on the spreadsheet. For instance, if there is a chart beneath a specific cell, avoid placing your video there since it could be hidden, making it pointless.

When I first started using Excel worksheets, I had difficulty placing videos in the correct cells. They would not appear where I wanted them to when I previewed them, which made me have to start from the beginning multiple times before getting it right. Although it was annoying at first, I got better at selecting the right cells for my videos after some practice.

We now know how important it is to pick appropriate cells/groups of cells when adding videos to worksheets in Excel. The next step involves navigating through the Insert tab in the Ribbon – let’s take a look at that briefly.

Navigate to the Insert tab in the Ribbon

Open your Excel workbook and click the Insert tab. The Ribbon will drop-down, showing all options for adding content. Look for the “Media” section – it could be grouped with others. Within this section, you’ll see an option for “Video“. Select it, then choose “Video from File” to import video files.

Not all versions of Excel have the same features. Older versions may not have access to all media options. Video insertion was not always possible in older Excel versions. But technology advancements and updates have made it widely available and user-friendly.

Now that you know how to access the Insert tab, select “Video” and “Video from File” to begin importing your own video files into the worksheet.

Select “Video” and “Video from File” to import video files from your device

Insert videos into Excel worksheets in 3 steps!

1. Open the worksheet and go to the “Insert” tab. Click “Video” for a drop-down menu with two options- “Video from File” and “Online Video”.
2. Select “Video from File” and choose the desired video from your device. Click “Insert” to add it to the worksheet.
3. Resize and position the video by dragging its edges or corners. Right-click to play or pause the video.

Remember – not all video formats are compatible with Excel. Only use .mp4, .avi or .wmv.

Pro tip: Use the “Save Media As…” option to extract audio or videos from PowerPoint presentations.

In the next section, learn how to select the right video file to upload!

Select the video file to upload

To insert a video in Excel, start by selecting the correct file. Here’s the steps:

1. Click the cell where you want the video.
2. Go to the “Insert” tab.
3. Look for the “Video” icon and click it.
4. Choose “Insert Video from File”.

Then, select the video file from your computer or external drive. It is important to pick a high-quality video that fits your message.

Note that not all video types are compatible with Excel. Make sure you check the format supported by Excel before you insert it.

In the past, I tried to insert a large and compressed video into an Excel sheet and it made my workbook unstable. Before importing, be sure to check the file size and resolution.

Once ready, we can now proceed to the next step: Inserting Online Video into Worksheets in Excel!

How to Insert Online Video into Worksheets in Excel

Do you use Excel for data analysis, presentations or charts? It’s important to know its features. Like “Inserting Video into Worksheets in Excel”. This can improve your presentation. Here’s how to add online videos to Excel worksheets.

1. Select the desired cell.
2. Go to Insert tab in the Ribbon.
3. Choose “Video” and “Video from Web”.
4. Then, paste the video URL.

These steps save time and make your Excel worksheets more interesting for viewers.

Image credits: manycoders.com by David Washington

Select the desired cell for the video

To insert a video into a worksheet in Excel, the first step is to select the desired cell. This will decide the placement of the video and allow you to resize it. Here’s how you do it:

1. Click on the cell you want to insert the video in.
2. Highlight multiple cells by clicking and dragging your mouse.
3. Make sure there’s enough space in the cells selected.

It’s important to select the right cell, to ensure your video fits well and won’t cause alignment issues or distort data charts or graphs. A mistake I made was not selecting a designated cell, which caused overlapping and misalignment.

After selecting the desired cell, go to the Insert tab in the Ribbon.

Go to the Insert tab in the Ribbon

1. Open the Excel worksheet and go to the “Insert” tab.
2. Look for “Video” in the Media section of the toolbar.
3. Click the drop-down arrow next to “Video”.
4. Select “Online Video” from the options.
5. A dialog box will appear, where you can search for videos from popular sharing sites like YouTube or Vimeo by typing keywords.
6. Once you find a suitable video, click on it and then click “Insert”.
7. Your video will be embedded into the worksheet.
8. You can position it anywhere you want.

Using Excel’s Insert tab is a great way to add instructional videos or tutorials to user manuals or training materials.

For instance, a co-worker of mine once had difficulty comprehending instructions.

But she later found online tutorials that showed exactly what she needed to do!

Adding videos directly to spreadsheets would have solved this in advance.

Choose “Video” and “Video from Web” to insert online videos without sounding too promotional.

Choose “Video” and “Video from Web” to add online videos

To insert a video in your Excel workbook, follow these steps:

1. Open your Excel workbook and select the worksheet.
2. Go to the “Insert” tab.
3. Click “Video” from the media group.
4. Choose “Online Video” and then “Video From Web.”
5. Paste the video URL in the Insert Video window that appears.
6. Bing search can also be used.

Adding an online video will make presentations more lively. It helps explain complex ideas visually. When prompted, paste the URL of the video you want to embed into your worksheet.

I used an online platform with Microsoft Excel sheets to teach my students about chemical reactions. To explain complex reactions, I inserted a YouTube video demonstration. This helped me deliver my lecture better. The video showed each step of the chemical reactions taking place.

Paste the video URL to import it

Include a video in your Excel worksheet with these 6 steps:

1. Copy the URL of the online video.
2. Open a blank worksheet in Excel.
3. Select the cell for the video.
4. Go to the “Insert” tab and click “Online Video.”
5. Paste the URL in the box.
6. Click “OK.” Done!

No need to download the video first. Just paste the URL.

Tip: Make sure you’re connected to the internet when pasting.

Next up, we’ll cover customizing video display in Excel.

How to Customize the Video Display

Embedding videos in Excel? Customization is key! We’ll show you how. Choose the video you want to edit. Then, access the Format tab in the Ribbon. Adjust various video styles such as playback, size and shape. Create a worksheet with embedded videos that are uniquely yours! Computer ready? Let’s customize your Excel videos!

Image credits: manycoders.com by Yuval Arnold

Choose the video to edit

To pick the video to edit, click on the one already inserted in your worksheet. This will show Excel’s “Video Tools” tab at the top of the screen.

Click on “Format” in the Video Tools tab to view the formatting options. Alter the size, shape, and border of the video.

Click on “Playback” in the Video Tools tab to edit the content of your video. You can cut sections or loop it.

If you want to edit a different video, just click on that one. The Video Tools tab will automatically switch to the formatting options for that video.

Pro Tip: If the videos are close together, hold down ctrl while clicking the preferred one. This helps you select only one.

Finally, access the Format tab in the Ribbon — this gives you more options to change how your videos look in Excel!

Access the Format tab in the Ribbon

To access the Format tab in the Ribbon, do three simple steps:

1. Open the Excel worksheet, then click to select the video.
2. At the top of the screen, select the Format tab in the Ribbon.

Using the Format tab, you can customize the video display with styles, playback options, sizes and shapes. Also, you can adjust the placement of the video with the Layout Options button. Plus, edit the video brightness, contrast and saturation.

I struggled to make videos stand out on the sheet until I learned how to use the Format tab in the Ribbon. It enabled me to create dynamic worksheets and make the videos really pop. Next, learn how to customize video styles, playback options, size and shape – taking full control of how the video looks in your Excel worksheet.

Customize to Video Styles, Playback, Size, and Shape

Style up your workbook with pre-defined video styles! Select the video and go to the ‘Video Tools’ tab on the ribbon. You can choose from Reflection, Shadow or Bevel effects.

Set up playback options like starting point, volume level, and looping modes in the ‘Playback’ section. Use default settings or adjust them as you please.

Resize or modify the shape of the video by clicking its border and dragging one of its handles. You can also go to the ‘Format’ tab under ‘Drawing Tools’ and choose from various shape presets like rectangular or rounded-corner shapes.

Customizing video style adds to the overall visual appeal of your worksheet. Playback options let you control how your videos behave. And adjusting size and shape makes it fit better in the content space.

Fun Fact: Microsoft Excel was first released for Macintosh computers in 1985. It was later released for Windows users in 1987.

Up next: We will learn about trimming videos – editing out unnecessary segments from long videos, so they are more concise and relevant.

How to Trim Videos

Have you ever wanted to add a video to an Excel sheet? This can be very helpful for explaining things in a presentation or showing how to do something. In this next part, we’ll find out how to trim videos in Excel so that they fit the data and length of the sheet.

We’ll look at the steps for choosing the video to edit, accessing the Format tab in the Ribbon, picking the “Trim Video” option, and finally setting the start and end points for the video. When you follow these steps, you can easily add videos to your Excel spreadsheets.

Image credits: manycoders.com by Harry Arnold

Choose the video to edit

To find the video for editing, you need to pick it from your computer or any storage device. You can do this by following some simple steps.

1. Launch the software/tool for editing the video. Here, we are using Microsoft Excel for adding videos to worksheets.
2. Find the ‘Insert‘ option on the toolbar and click it. A dropdown menu with various options will appear.
3. Select the ‘Video‘ option from the menu. This will open a file explorer window.
4. Go to the location where the video is saved and click it to select it. Then, click the ‘Insert‘ button in the bottom-right corner of the window.
5. The chosen video will now be added to the worksheet as an object. You can adjust its size and position as you like.
6. To edit or trim the video, right-click on it and choose the ‘Format Object‘ option. You’ll see several formatting and editing options.

These options let you customize the video, such as setting start and end times or adjusting playback settings like volume and looping. Be careful when trimming videos, so you don’t delete any essential parts of it

Don’t miss the chance to make your content look professional by trimming videos added to worksheets in Excel!

Let’s now see how to access the ‘Format‘ tab in Ribbon for further editing of the selected video object in Excel spreadsheets!

Access the Format tab in the Ribbon

Open the Excel worksheet where you want to insert a video. Click on the “Insert” tab in the Ribbon. Find the “Media” group and click on “Video“. Browse your computer or network to select the video file and hit “Insert“.

Select the video to access the Format tab in the Ribbon. Explore all the options to customize the video according to your requirements. Preview changes before applying them permanently. Select “Preview” from the “Video Tools” section to do so.

Learn how to trim a video in Excel by choosing “Trim Video” option from the Format Tab in Ribbon.

Choose “Trim Video” option

Trimming a video in Excel is easy. Here’s how:

1. Click the video.
2. In the “Video Tools” tab, click “Edit”.
3. Select “Trim Video”.
4. A popup appears with a preview.
5. Drag the handles on the timeline to select the start and end.
6. When happy, click “OK”.

This feature let’s you remove any unwanted sections and focus on the important parts. It’s simple and flexible for presentations and webinars.

I needed to present a report to directors. But tech issues arose when playing the long video. I hadn’t trimmed it, so had to skip that part.

To set the start and end points for the video:

Now let’s discuss how to set the start and end points for your trimmed video clip to fit it into your sheets.

Set the start and end points for the video

To begin, click ‘Set Start Point’. This marks the beginning of your video. Then, move the playback indicator to the end of your video and choose ‘Set End Point’. If you make a mistake, just repeat the steps until you get it right.

Once done, press ‘Trim Video’. This will open an editing window with options to save a copy or trim away footage with ‘Keep Start Point’ or ‘Keep End Point’.

Setting the start and end points is key for videos in Excel – it helps control what is displayed and for how long. If not done correctly, the video may contain irrelevant content.

Don’t forget this essential step! Set the start and end points before continuing.

Next, we will look at adding captions to videos in Excel – an important feature for those who are deaf or hard-of-hearing.

How to Add Captions to Videos

Ever wanted captions on a video embedded in Excel? It can be useful for providing more info or subtitles. Adding captions is easy! Let me show you.

Select the video you want to edit. Then access the Format tab in the Ribbon. Choose “Captions” and enter the text. That’s it!

Image credits: manycoders.com by David Woodhock

Select the video to edit

1. To get the video you want to edit, do these steps.
2. Open the PowerPoint or Excel worksheet where the video resides.
3. Click the slide or cell where you want to add captions.
4. Go to the ribbon at the top of the screen and select ‘Insert‘.
5. Now pick ‘Video‘ and decide if you want to insert from your computer or an online source.
6. If you’re adding a video from your computer, choose the file location.
7. If it’s from an online source, enter the URL of the website. Press ‘Enter’ and select the video you want to insert.
8. After selecting the video, click on it again and go to ‘Video Tools‘. This tab has options for editing captions in your videos.
9. Select ‘Captions‘ to edit existing captions and add new ones.
10. Make sure to include appropriate and clear captions for your videos!
11. To further customize your caption settings, access the Format Tab in The Ribbon.

Access the Format tab in the Ribbon

Open Microsoft Excel and find the “Insert” tab. Click on “Video” and pick a video. Then, head to the “Format” tab for customizing options. You can change size, shape, brightness, contrast, and add effects. Your aim is to add captions, so focus on features that’ll help. Take time to experiment with different settings before captions. This will give you a better sense of how each setting affects your content.

Last step: select the “Captions” option.

Select the “Captions” option

Want to make your videos more accessible? Here’s how:

1. Launch your video editing software.
2. Find the “Captions” option in the toolbar or dropdown menu.
3. Click it to open the caption window.
4. Choose the type of caption you want: closed or open.
5. Start typing in the text area.

Selecting “Captions” helps make your videos more user-friendly and accessible. It enables viewers with hearing disabilities to follow your content. Plus, many people watch videos without sound, so captions make sure everyone can understand your vids.

Don’t miss out on this opportunity! Selecting the “Captions” option might be simple, yet it can have a big impact on how viewers interact with your content.

Enter the text for the caption display

For adding captions to videos, first you must enter the text for the caption display. This text will appear on the video screen and give extra info about what is happening or said. Here are 4 steps to do this:

1. Open the video editing software and look for the option to add captions/subtitles.
2. Type your desired text in, making sure it’s spelled and grammatically correct.
3. Pick a font style, size and color that’s easy to read and suits the video content.
4. Preview the caption display to make sure it looks as you want on the final video.

When entering text, be aware of how much space you have. If you have a lot to say, split it into chunks that can be displayed one after the other.

A pro tip is to use short sentences and bullet points when possible. This helps people understand, even if they don’t speak the language of the video.

Adding captions to videos is to enhance the viewer’s experience by giving more info. By entering text with care, you can make sure the info is clear and easy to read.

FAQs about Inserting Video Into Worksheets In Excel

What is the process for inserting video into worksheets in Excel?

First, click on the ‘Insert’ tab, then click on ‘Video’ and select your preferred option for inserting the video into the worksheet.

What video formats are compatible with Excel?

The video formats that are compatible with Excel are .avi, .mp4, .mpeg, and .wmv.

Can I control the size and position of the video in Excel?

Yes, you can resize and reposition the video by clicking on it and using the sizing handles and drag-and-drop functions to move it to your preferred location in the worksheet.

Can I add multiple videos to one worksheet in Excel?

Yes, you can add multiple videos to one worksheet in Excel. Simply repeat the process of clicking on the ‘Insert’ tab and selecting your video of choice for each additional video you would like to add.

Can I play the video on a loop in Excel?

Yes, you can set the video to play on a loop by clicking on it and selecting the ‘Playback’ tab. From there, you can select the ‘Loop until stopped’ option.

Are there any size restrictions for videos in Excel?

Yes, the maximum size for a video in Excel is 500 MB.