How To Remove Spaces In Excel

##Key Takeaway:

Key Takeaway:

  • Removing spaces in Excel is important for data accuracy: Removing extraneous spaces can improve the accuracy of data in Excel spreadsheets.
  • TRIM, SUBSTITUTE, and CLEAN functions can all remove spaces: There are several methods for removing spaces in Excel, including using the TRIM, SUBSTITUTE, and CLEAN functions.
  • Improving efficiency with FIND and REPLACE, CONCATENATE, and TEXTJOIN functions: Utilizing different Excel functions such as FIND and REPLACE and CONCATENATE and TEXTJOIN functions can help simplify space removal and improve the overall efficiency of data formatting in Excel.

Struggling to work around unnecessary spaces in Excel? You are not alone! Removing spaces can be a tricky task, but with the right tools and tricks, it can be done quickly and easily. Discover how to clean up your data with this helpful guide.

Excel Basics and Overview

Years of Excel experience have taught me how vital it is to know the fundamentals. In this section, we’ll cover everything you need to know about the Excel interface and key features.

First, we’ll look closely at the Excel interface and how to quickly move around it.

Then, onto some of the must-know features such as formulas, functions, cell formatting, and more.

By the end of this section, you’ll understand Excel’s capabilities and be able to work on complex projects.

Getting familiar with Excel Interface

To get familiar with Excel Interface, start with an empty workbook. Click the ‘Excel’ icon on your desktop or in the applications folder in Windows. This will open Excel and show a blank page.

Secondly, select the Home Tab to reveal font control, borders, colors, and more.

Maximize your experience by understanding the user interface. This makes it easier to navigate around MS Excel. Also, understand how worksheets are organized in Excel like tabs at the bottom and columns A to Z at the top.

Pro-tip: Don’t be afraid to experiment. Learning by doing may take time, but it’s worth it. Watch tutorials from experts online to get insights about Office products including Excel.

Understanding Key Excel Features will help you manage databases efficiently.

Understanding Key Excel Features

  1. Become familiar with the Ribbon. It has all the tools and features you need.
  2. Learn about cells, columns & rows. These are essential for Excel worksheets.
  3. Understand formulas and functions. This is where Excel’s power lies. Knowing how to use them can save time & effort.
  4. Get comfortable with formatting. This makes data easier to read & helps identify trends & errors quickly.
  5. Learn about charts & graphs. Visual data representation helps interpret data easily.
  6. Explore shortcuts. Keyboard shortcuts make working faster & easier.

Pro Tip: Use Conditional Formatting. It helps highlight cells that meet certain criteria. Examples are exceeding thresholds & containing specific keywords.

Next up: How to Remove Spaces in Excel? This section is about another useful technique that can improve efficiency.

How to Remove Spaces in Excel?

Removing extra spaces from Excel worksheets can be a hassle. But, no need to worry! In this article, we’ll look at 3 methods which can make it easier. Using the TRIM Function, SUBSTITUTE Function, or CLEAN Function – each with unique benefits. Small or large datasets – these methods will help save time and streamline your workflow.

Method 1: Using TRIM Function

To get rid of spaces in Excel, the TRIM Function is a great choice. Here’s a 4-step guide to help you out:

  1. Select the cells where you’d like to delete extra spaces.
  2. Write the formula =TRIM(cell reference) in another cell.
  3. Press Enter or click ‘Enter’ button.
  4. The result will show you the trimmed text, without leading and trailing spaces.

TRIM Function erases leading, trailing and extra spaces from a text. It keeps one space between words, but erases all extra ones. This function is also useful when getting rid of unnecessary blank characters after importing data from other sources or copying and pasting.

After using Method 1, there may be errors if the characters weren’t textual. But don’t worry – we have a pro-tip!

Pro Tip: After removing the unwanted characters, use ‘Text-to-Columns’ feature to convert data into numeric form for easier analysis.

Next, let’s take a look at “Method 2: Using SUBSTITUTE Function“.

Method 2: Using SUBSTITUTE Function

The SUBSTITUTE Function in Excel is a useful method to get rid of spaces from data. Here are 6 things to remember:

  1. Pick the cell or range that contains your data.
  2. Type “=SUBSTITUTE(cell ref,” “,””)” in any empty cell. Cell ref is the first cell with data.
  3. Press Enter and drag down the formula until all cells are updated.
  4. The function will replace all spaces with no space (“”).
  5. If there are multiple spaces, repeat the formula until all gone.
  6. This works for few instances of spaces in your dataset.

SUBSTITUTE is great for replacing specific characters or values, like spaces. You can also use it with other Excel functions for more efficient data manipulation. For example, use it with TRIM to find and replace extra unwanted spaces.

Method 3: CLEAN Function

CLEAN Function is another great tool to remove non-printing characters like spaces. It makes it simple to clean up invalid characters and texts.

Method 3: Using CLEAN Function

Using the CLEAN function in Excel can help you remove unnecessary spaces from your selected cells. Here’s how to do it:

  1. Select an empty cell and type “=CLEAN( )”
  2. Select the cell with unwanted spaces.
  3. Press Enter; now you have a cleaned version of your text/value.
  4. To copy and paste the corrected values, use CTRL+C and CTRL+V or right-click and select “Copy” followed by “Paste Special” >“Values”.
  5. Update new values according to your requirements.

The CLEAN function deletes all non-printable characters including extra spaces between words. This leads to more accuracy and efficiency.

Remember that the CLEAN function won’t change any other formats like font, border style or size. So check everything before copying the corrected format.

Did you know that shortcuts can save up to 40 hours a year? Make data wrangling simpler by using Excel shortcuts.

Improve accuracy and efficiency when working on Excel sheets with these tips and tricks.

Tips and Tricks to Improve Accuracy and Efficiency

Years of Microsoft Excel work have taught me that removing unneeded spaces from spreadsheets is essential for higher accuracy and efficiency. Manually erasing each space is a tedious job, but luckily, Excel has some helpful functions. In this article, we’ll look at three of them: FIND & REPLACE, CONCATENATE, and TEXTJOIN. They all have different uses and can assist with data cleanup, big or small. Read on to find out how to maximize your Excel experience.

How to Use FIND and REPLACE Function

Do you know about the FIND and REPLACE Function in Excel? It can be a real time-saver! Here’s a guide:

  1. Open your spreadsheet and click on the Home tab.
  2. Locate the Find and Replace. Or press CTRL + F.
  3. Type in the word or phrase to ‘Find’ in the dialog box.
  4. Type in the word or phrase to ‘Replace’ in the box.

Remember – it won’t see the difference between uppercase and lowercase letters.

A business analyst found this feature useful. He had to analyze multiple excel files made by different teams. The FIND and REPLACE function allowed him to do this quickly.

Stay tuned, and we’ll talk about the CONCATENATE Function. It will combine two or more strings into one cell.

How to Use CONCATENATE Function

To combine data from different cells or columns, use the CONCATENATE Function in Excel. Here are 6 simple steps to do so:

  1. Select a cell where you want the combined data to appear.
  2. In that cell, type =CONCATENATE(
  3. Select the first cell you want to include in your combination.
  4. Add an ampersand (&) after the selected cell reference.
  5. Include any additional characters, numbers, or text, and add an ampersand (&).
  6. Repeat steps 3-5 for every remaining cell or piece of text.

Using the CONCATENATE Function has advantages. It can combine first and last names in separate cells into one column or table. Also, it makes formulas easier and more readable when copying them across sheets and workbooks.

Pro Tip: You can also use this method with other built-in functions (like SUM) by typing =SUM( before selecting cells containing numbers.

Now, let’s move on to learning how to use the TEXTJOIN Function effectively!

How to Use TEXTJOIN Function

Do you wish to learn the TEXTJOIN function in Excel? Here’s a simple guide!


  1. Select the cell where you want the result to appear. After that, type =TEXTJOIN( into the formula bar.
  2. Select the range of cells to be joined and enclose it with quotes. Do not forget to add a comma afterwards.
  3. Enter ” “ in quotes for delimiter. Then, close the bracket with ). Press Enter, and you’re done!

TEXTJOIN can be used instead of CONCATENATE or “&” operator often. It’s very helpful when working with big datasets that are difficult to edit. For example, we can get all email addresses in one cell using TEXTJOIN, instead of copy-pasting them and removing extra spaces manually.

Five Facts About How to Remove Spaces in Excel:

  • ✅ Spaces in Excel can be removed using the TRIM function. (Source: Excel Easy)
  • ✅ The SUBSTITUTE formula can also be used to replace spaces with other characters or text. (Source: Ablebits)
  • ✅ There are keyboard shortcuts in Excel that can remove leading, trailing, and excessive spaces in a range of cells. (Source: Business Insider)
  • ✅ The Find and Replace feature in Excel can also be used to remove spaces. (Source: Excel Jet)
  • ✅ Avoid using spaces in Excel sheet names and cell references to prevent errors and make it easier to work with the data. (Source: Excel Campus)

FAQs about How To Remove Spaces In Excel

How to Remove Spaces in Excel?

To remove spaces in Excel, follow these simple steps:

  1. Select the cells you want to remove spaces from.
  2. Click on the “Home” tab in the ribbon menu.
  3. Click on “Find & Select” in the “Editing” group.
  4. Select “Replace” from the drop-down menu.
  5. In the “Find what” box, type a single space.
  6. Leave the “Replace with” box blank.
  7. Click “Replace All”.

Can I Remove Specific Spaces in Excel?

Yes, you can remove specific spaces in Excel using the “Replace” function. In the “Find what” box, type the specific space you want to remove, and in the “Replace with” box, leave it blank.

How Do I Remove Leading or Trailing Spaces in Excel?

To remove leading or trailing spaces in Excel, you can use the TRIM function. Simply enter “=TRIM(cell)” in a new cell where “cell” is the cell you want to remove spaces from, and then copy the formula to the other cells as desired.

What Do I Do If I Can’t Remove Spaces in Excel?

If you are having trouble removing spaces in Excel, make sure that you are selecting the correct cells and following the steps correctly. If you are still having issues, try restarting Excel or your computer. If the problem persists, contact Microsoft Support for assistance.

Can I Remove Spaces in Excel with a Formula?

Yes, you can remove spaces in Excel using a formula. One example is the SUBSTITUTE formula, which replaces text in a cell with new text. Type “=SUBSTITUTE(cell,” “,””)” into a new cell, where “cell” is the cell you want to remove spaces in, and then copy the formula to other cells as desired.

What Are Some Other Tips for Removing Spaces in Excel?

Here are some additional tips for removing spaces in Excel:

  • Use the “Text to Columns” feature to split text into separate columns and remove spaces.
  • Use the “CLEAN” function to remove nonprinting characters such as line breaks and tabs.
  • Use the “LEFT,” “RIGHT,” and “MID” functions to extract text from within a cell, and then remove spaces as desired.