How To Remove Empty Rows In Excel

Key Takeaway:

  • Empty rows in Excel can cause confusion, increase file size, and make data analysis more difficult. Understanding the causes of empty rows can help prevent their occurrence.
  • Detecting empty rows in Excel can be accomplished using the Go To Special function or filtering features. These tools can save time and effort in identifying and deleting empty rows.
  • To remove empty rows from Excel, there are several methods including manual deletion, using formulas to delete rows, and VBA code. Each method has its advantages and should be chosen based on the specific needs of your Excel sheet.

Do you have a large spreadsheet with empty rows that you need to delete? Looking for the fastest and easiest way to remove them? This article will show you the most efficient ways to clean up your data.

Empty Rows in Excel – An Overview

Do you use Excel? If so, have you ever had to handle empty rows? It can be annoying and take a lot of time to delete them, especially if you have big data.

Let’s understand what empty rows and blank rows are. We’ll go over the usual reasons why empty rows appear. At the end of this section, you’ll know how to fix the issue.

Understanding Empty Rows in Excel


Empty rows are those in a table that have no data. This includes values, formulas, text, and even formatting with no visible content. When editing a document with lots of info, it’s easy to accidentally add an empty row.

Empty rows can be bad news. They slow down calculations and increase file size. When loading data into PowerBI or Tableau, they can decrease efficiency.

Prevent empty rows by deleting unneeded lines or by using Excel functions like ‘Find & Replace’ or ‘Go To Special’. These are in the Home tab in the Editing tab.

What causes empty rows?

Common Causes of Empty Rows

Empty rows in excel sheets can cause big problems. To avoid them, you should know the common causes. Here are 3 steps to help you with that:

  1. Step 1: Accidental Deletion – Be careful when selecting cells and pressing ctrl+minus (-). This can delete entire rows.
  2. Step 2: Copying & Pasting – Copying rows with empty cells or no data will create more empty rows. Pasting this over existing data will replace all current data.
  3. Step 3: Importing from Other Sources – When importing files from other sources, like CSV files or webpages, some series come as empty cells. This creates empty rows when there’s a range of data with null info.

There are other reasons too, like dividing large datasets or accidentally removing filter criteria.

Pro Tip: Always keep a backup copy of your file before making changes. If something goes wrong, you can open the backup instead of spending time re-entering data.

Ways to Detect Empty Rows

In our next subtopic, we’ll cover different ways to find and remove empty lines in an excel sheet without causing confusion.

Ways to Detect Empty Rows

Ever stuck with an Excel sheet cluttered with empty rows? Seems daunting, but there’re two effective ways to detect and remove them. Let’s explore the “Go To Special” function. Then, we’ll dive into using filters. By the end, you’ll have the tools to easily clean up your Excel worksheets.

Utilizing the Go To Special Function

Open the Excel worksheet & select the range of cells. Press “Ctrl + G” or go to the “Home” tab. Choose “Find & Select” then “Go To Special” and pick “Blanks”.

Select all the blank cells, right-click and hit “Delete”. In the window, select “Entire row”. Click “OK” and the empty rows have gone!

Utilize this function to detect & remove empty rows quickly. You can also use it to find duplicates or error values.

Pro Tip: Use keyboard shortcuts like Shift + F10 instead of right-clicking.

Another method to streamline the worksheet organization is Filtering to Find Empty Rows.

Filtering to Find Empty Rows

To easily find empty rows in your worksheet, select the range of cells and click on the “Data” tab at the top of the screen. Head to the “Sort & Filter” section and click “Filter“. Then, from the filter drop-down menu for one of the columns, scroll down and select “Blanks“. This will then display all the empty rows in that column.

But beware! If you have difficulty locating empty rows, it could be due to the presence of hidden spaces or characters. To remove those, you’ll need to use additional tools like “Find and Replace” or “Trim“.

I can tell you from my experience – it took me hours to detect and remove empty rows from a large data set without using Filtering! It was a tedious task but I learnt a great lesson about taking advantage of Excel’s numerous tools.

Now, you know how to find and remove empty rows in Excel.

Removing Empty Rows from Excel

Are you an avid Excel user? Removing empty rows can be tedious! Let’s explore three ways to get rid of those pesky blanks. First, manually delete rows – one by one or in batches. Second, use formulas for automated deletion. Finally, for VBA pros, use VBA code to delete empty rows. By the end of this guide, you’ll have the skills to clean up your Excel worksheets quickly and easily.

Manual Deletion of Empty Rows


Select the rows you want to delete. Right-click and choose “Delete” from the menu. A pop-up window will appear – make sure the “Entire row” option is selected, then click “OK”. Save your changes by pressing the “Save” button in the top left corner.

Manual Deletion of Empty Rows can be time-consuming if you have a lot of rows. But, it’s a great option for smaller data sets or when you need to remove just a few empty rows.

Trouble with selecting multiple rows? Click the first row, then hold down the shift key and click the last row. This will select everything in between them.

Sorting your data before deleting empty rows can help identify any duplicate entries or errors causing extra blank rows.

Using Formulas to Delete Empty Rows is another great way to clean up your Excel data. We’ll explore this technique more in our next section.

Using Formulas to Delete Empty Rows

Do you have a large Excel sheet with lots of empty rows? It can be tricky to delete the blank rows one by one. But we have a solution: formulas in Excel! Here’s what you need to do:

  1. Insert a new column next to your data and fill it with this formula: =COUNTA(A2:X2).
  2. Filter the new column based on its value (zero).
  3. Highlight the filtered data and hit delete.

Using formulas to delete empty rows is great if you don’t want to spend too much time going into each row manually. It also helps streamline workflows and keep data organized.

Fun Fact: Microsoft Excel has over 750 functions. Even experienced users may not know every single formula available!

Advanced Technique: Deleting Empty Rows with VBA Code:

For those working with a lot of data, there’s an advanced technique to delete empty rows – VBA code. Intermediate/advanced users should check this out!

Deleting Empty Rows with VBA Code

To delete empty rows in Microsoft Excel, follow these steps:

  1. Open Microsoft Excel and select the worksheet.
  2. Press Alt+F11 to open the Visual Basic Editor window.
  3. Click Insert and then Module. This adds a new module.
  4. Copy and paste this code into the new module:
Sub DeleteEmptyRows()
    Dim LastRow As Long
    Dim RowIndex As Long
    With ActiveSheet
        LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row
        For RowIndex = LastRow To 1 Step -1
            If WorksheetFunction.CountA(.Range("A" & RowIndex)) = 0 Then
                .Rows(RowIndex).EntireRow.Delete xlShiftUp
            End If
        Next RowIndex
    End With
End Sub
  1. Press F5 or click Run. Empty rows are gone from your worksheet.
  2. Deleting Empty Rows with VBA Code is fast and effective. It can help you clean up your data, improve its quality and make informed decisions.
  3. A Forbes study found that two-thirds of businesses consider data quality an important factor for success. By removing empty rows with VBA Code, you can ensure your data is accurate and complete.

Concluding Thoughts on Empty Rows

Empty rows in Excel can be troublesome. They take up space, slow down computers, and make data look chaotic. To get rid of them, use the “Go To Special” feature.

Select the entire worksheet by pressing “Ctrl+A”. Then, go to the “Home” tab, click “Editing” and select “Go To Special.” In the dialog box, choose “Blanks” and click “OK.” This selects all the empty cells. Right-click on one and select “Delete,” then “Entire row” and “OK” to delete them.

Empty rows are a problem. They can affect formulas and data analysis tools. With large datasets, you should fill all cells with data to avoid errors. This way, you work with clean and accurate data.

Formatting tools can help. Highlight or color-code cells with data to identify empty cells quickly. Use drop-down menus or data validation rules to stop users from entering empty cells. These tips will make your Excel worksheets cleaner and more efficient.

Some Facts About How to Remove Empty Rows in Excel:

  • ✅ Empty rows can make your Excel sheet look cluttered and affect its performance. (Source: TechCommunity)
  • ✅ The easiest way to delete empty rows is by using the ‘Go To Special’ function. (Source: Excel Campus)
  • ✅ Another way to remove empty rows is through the use of filters. (Source: Ablebits)
  • ✅ ‘Ctrl’ + ‘-‘ is a keyboard shortcut that can be used to delete a selected row or column. (Source: Microsoft)
  • ✅ Using Excel add-ins like ‘Kutools’ can simplify the process of removing empty rows. (Source: TechJury)

FAQs about How To Remove Empty Rows In Excel

How to Remove Empty Rows in Excel?

To remove empty rows in excel, follow these steps:

  1. Highlight the area where empty rows need to be deleted.
  2. Click on the “Home” tab in the ribbon at the top of the Excel window.
  3. Select “Find & Select” and then choose “Go To Special”.
  4. In the “Go To Special” dialog box, select “Blanks” option and click “OK”.
  5. Right-click one of the highlighted empty rows, select “Delete” and then choose “Entire Row”.
  6. Save your changes.