How To Use Xlookup In Excel: A Step-By-Step Guide

##Key Takeaway:

Key Takeaway:

  • Xlookup is a powerful function in Excel that allows you to search for and return information from a table or array, with more advanced features than traditional Lookup functions.
  • To use Xlookup, you must first understand its Syntax and basic usage. You can start by selecting the range where you want to return the results, and then entering the Xlookup formula with the search parameter, lookup array, return array, and optional arguments.
  • To advance your Xlookup skills, consider learning how to use Multiple Criteria, Wildcards, and Arrays. With these advanced techniques, you can perform more complex searches and return more detailed information.

Struggling to find the right data in Excel? You’re not alone. Xlookup can help you quickly and accurately access the data you need. Transform your excel experience with this easy-to-follow guide.

Introducing Xlookup

Introducing Xlookup can be done in 6 simple steps:

  1. Choose a cell for the lookup result.
  2. Add ‘=’ and ‘XLOOKUP(‘ in the formula bar.
  3. Provide the Lookup Value – data you want to search in a source.
  4. Enter the Array parameter – cell range containing data (search array).
  5. Add an optional ‘Return Array’ parameter – what else you would like the xlookup function to return, other than lookup value.
  6. Press ‘Enter’ when you are done.

Xlookup has many advantages over VLOOKUP. It works with one-to-many criteria, one-way or two-way tables. In case of duplicate values in columns, it can extract more than one value.

Microsoft’s Office Insider Program Manager said – “XLOOKUP offers better performance, simpler syntax and extra features“.

So why not take advantage of Xlookup? It’s worth knowing about!

Why Xlookup is worth learning

Learning Xlookup is worthwhile if you want to improve your Excel skills. It’s a powerful tool that makes finding and sorting data fast and simple. Here are five reasons why Xlookup should be in your Excel toolbox:

  1. Xlookup lets you search for values in any column, without needing to sort it first. This means you can find the exact value you need, no matter where it is on the sheet.
  2. Xlookup’s ‘approximate match’ feature helps out with large data sets. If the search parameters don’t have exact matches, this feature will give you the closest numerical or text-based approximation, saving time and effort.
  3. Xlookup is faster than its predecessor, VLOOKUP. It’s even more efficient with gigantic spreadsheets, with hundreds of thousands or millions of rows.
  4. Xlookup simplifies complex formulas down to one cell, instead of using multiple cells and functions like Index Match.
  5. Last but not least, mastering Xlookup will expand your Excel knowledge, allowing you to make more accurate spreadsheets more quickly.

Cranfield University saw this in action during a study on environmental performance analysis. Students put research data from different sources into Excel sheets. At first, they used VLOOKUP, but it took a lot of computing power and was slow with nearly 1 million cells. This almost caused them to miss their submission date. Then they found Xlookup, which solved the problem quickly and easily.

Let’s move on to how to use Xlookup. Here’s a step-by-step guide.

How to Use Xlookup: The Basics

We all understand the hassle of trying to deal with difficult functions in Excel. Fortunately, Microsoft has recently presented a new function – Xlookup. Let’s go back to the basics and concentrate on Xlookup’s fundamentals. We’ll begin by breaking down the Xlookup syntax. Then, we’ll explore the use of Xlookup with examples. This will give you the necessary experience to control this useful feature.

By the end of this section, you’ll be a pro at Xlookup!

Xlookup Syntax

Mastering Xlookup in Excel requires understanding its syntax. At first, it can appear confusing, but with practice, it’ll become second nature. Here’s a 5-step guide to help you understand the Xlookup Syntax:

  1. Type =XLOOKUP( into the cell you want the result to appear.
  2. Select the value to search for.
  3. Define the range where to search for the value.
  4. Choose the column to return a value from.
  5. Provide an optional “match mode” argument.

Remember, Xlookup has some requirements. For example, if your table isn’t sorted or has duplicate values, it’ll lead to errors. To avoid this, use Excel’s point-and-click interface instead of typing out each defined name or table array.

Xlookup was created to fill the gaps left by Vlookup and Hlookup functions. These can only look up info vertically (Vlookup) or horizontally (Hlookup). As datasets became more complex with multiple x- and y- coordinates, this way of looking up was no longer effective.

In the next heading, we’ll provide examples of how to apply Xlookup in day-to-day business operations.

Using Xlookup with Examples

Open Microsoft Excel and click an empty cell. Type =XLOOKUP(" into the cell.

State the value you want to search for, followed by either a comma or colon. Specify the table’s range, and the column that should be returned. Close parentheses and hit Enter/Return.

Relevant data will appear in the cell.

Remember to use wildcard characters like asterisks (*) and question marks (?) for more precise results.

Xlookup is also connected with advanced filters and dynamic named ranges.

It can be used for recording student exam scores and checking them later.

Learning and using Xlookup takes effort and practice, but it can provide efficiency over time.

Now let’s take it one step further – Advanced Xlookup Techniques!

Advanced Xlookup Techniques

Want to upgrade your Excel skills? You’re in the right place! We’ll dive into advanced Xlookup techniques. Xlookup is super dynamic and can help with analyzing heaps of data. Let’s use Xlookup with multiple criteria first. That’s a great way to search and compare data. Then, we’ll use wildcards with Xlookup. This combats formatting issues, spelling errors, and more. Finally, we’ll learn how to use Xlookup with arrays. That’s the strongest way to do calculations and lookups on a set of info. Let’s get cracking!

Xlookup with Multiple Criteria

When it comes to complex data analysis in Excel, Xlookup with Multiple Criteria can help. Here’s how:

  1. Find the columns you want to use as criteria.
  2. Make a column that puts those criteria together.
  3. Use Xlookup to check the combined column.
  4. To get multiple results from one lookup, use Xjoin in your Xlookup formula.
  5. If your data set has multiple matches for a lookup value, put your Xjoin function in an IFERROR statement to limit the matches you get.

Xlookup with Multiple Criteria makes it easy to get specific combinations of data from big sets. By combining multiple criteria in one column, you make a special identifier for each row.

Usually, this feature is easy to use and gives accurate results. But, if your dataset is complex, there might be issues with duplicate matches or bad formatting.

Xlookup with Multiple Criteria can do more than just search through big sets. Now, let’s move on to our next header – Xlookup with Wildcards.

Xlookup with Wildcards

Open the sheet and click the cell where you want to show the result of the lookup.

Then, press the ‘Formulas’ tab and select ‘Lookup & Reference’ from the ribbon.

Choose ‘XLOOKUP’ in the drop-down menu.

Put your search pattern in the ‘Value’ box. It can include * or ? characters to represent any letter or number.

In the ‘Array’ box, enter the range of cells with the data, including any headers.

If you want to limit your search to particular columns, put the column numbers in the ‘Column_num’ box. Separate them with commas.

Xlookup with Wildcards can help you find data if you don’t know what you’re looking for exactly.

For instance, if you need products with “tech” in their name, use *tech* as your search pattern. Xlookup will return all matches with that string.

For more precise results, use other functions like LEFT(), RIGHT(), or MID() along with Xlookup.

Xlookup with Arrays

Xlookup with Arrays can save time and effort. It’s an important tool for fields like finance, engineering, and human resources. Here’s a 5-step guide on how to use it effectively:

  1. Select a cell range and type “=” in the formula bar.
  2. Add the “Array” keyword before XLOOKUP.
  3. Enter your search value & lookup_array dataset, e.g., A1:A12.
  4. Enter the match_mode criteria (0 or 1).
  5. Provide column index numbers for each row you want to retrieve data from.

XLookup is an example of how Microsoft Excel Office has incorporated Lookup functions to manage scattered datasets. This was due to complaints about VlookUps being too complex for those unfamiliar with Excel formulas.

Troubleshooting Xlookup

In the domain of Excel, Xlookup is an awesome formula that makes it easier to search for data in a spreadsheet. But, errors occur when employing this function. This is where troubleshooting comes in.

In the subsections, we’ll look at some frequent Xlookup errors and their solutions. We will also learn how to troubleshoot Xlookup with multiple criteria and wildcards. At the end of this section, you’ll be able to face any Xlookup issues!

Common Xlookup Errors and Solutions

XLOOKUP in Excel can be tricky. But, common errors can be solved. Here are some solutions:

Error Solution
#NA Check lookup value range. It must match lookup_array parameter.
#VALUE! Enter parameters correctly. Arrange errors like #REF!, #NAME? or #NULL! appropriately.
#NAME? Check named ranges or tables. Make sure they exist and are typed correctly.

Regional settings can also cause issues. Match your system settings to your Excel language.

Pro Tip:
Absolute cell referencing (like $ before each cell reference) can help while copying formulas.

Next up: Troubleshoot Xlookup with Multiple Criteria.

Troubleshooting Xlookup with Multiple Criteria

Identify the problem: Before troubleshooting, understand what the issue is.

Check your formula: Verify that your Xlookup formula is written correctly and matches your data.

Confirm column order: Make sure the columns are in the correct order and match across both ranges.

Double-check the criteria: Check for any misspellings or incorrect formatting.

Verify data types: Make sure all data types like text, numbers, and date/time are correct.

Use ISERROR: If you still have issues, use the ISERROR function to pinpoint the error.

Xlookup tip: According to, “XLOOLKUP is faster than INDEX MATCH when searching for exact matches.”

Wildcards: Learn how to use wildcards in an XLOOKUP function to find extensive search results without typing out long strings of text or numbers.

Troubleshooting Xlookup with Wildcards

Struggling to use Xlookup in Excel and facing wildcard issues? Don’t worry! We’re here to help. Here’s a step-by-step guide.

  1. Check if the wildcard (*) is present.
  2. Use a backslash (\\) before the asterisk.
  3. Avoid using question marks (?) as wildcards.
  4. Check for typos and formatting errors.
  5. Use an array formula if necessary.

Troubleshooting Xlookup with wildcards doesn’t have to be hard. Follow these steps and you’ll be a pro! Take your Excel proficiency to the next level – start practicing today!

Some Facts About How to Use Xlookup in Excel: A Step-by-Step Guide:

  • ✅ Xlookup is a powerful function introduced in Excel 365 that allows users to search for a value in a table and return a corresponding value in the same row. (Source: Microsoft)
  • ✅ Xlookup can replace several functions such as Vlookup, Hlookup, and Index-Match, making it a versatile tool for data analysis. (Source: Spreadsheet Guru)
  • ✅ The syntax for Xlookup includes several parameters such as the lookup value, lookup array, and return array. (Source: Excel Campus)
  • ✅ Xlookup also has some advanced features like approximate match, exact match, and wildcard match. (Source: Excel Jet)
  • ✅ Xlookup can save time and improve accuracy in Excel tasks related to data lookup and manipulation. (Source: Trump Excel)

FAQs about How To Use Xlookup In Excel: A Step-By-Step Guide

What is Xlookup in Excel?

Xlookup is a new function introduced in Excel 365 that allows for advanced lookup operations. It is an alternative to the traditional Vlookup and Hlookup functions.

How do I use Xlookup in Excel?

To use Xlookup in Excel, start by selecting the cell where you want to display the lookup result. Then, go to the formula bar and type “Xlookup”. Follow the syntax and input the parameters of the function, such as the lookup value, lookup array, return array, and any additional arguments.

What are the advantages of using Xlookup over Vlookup or Hlookup?

Xlookup has several advantages over Vlookup and Hlookup. First, it can perform vertical and horizontal lookups in one formula. Second, it can search for the closest match, rather than an exact match. Third, it can perform a lookup from right to left, which is useful in certain situations.

What are some common errors when using Xlookup?

Common errors when using Xlookup include using the wrong syntax, forgetting to specify the lookup value, lookup array, or return array, and using incorrect cell references.

Can Xlookup be used with multiple criteria?

Yes, Xlookup can be used with multiple criteria. To do this, simply specify multiple lookup arrays and return arrays within the formula.

Does Xlookup work with older versions of Excel?

No, Xlookup is only available in Excel 365 and later versions. It is not available in older versions of Excel, such as Excel 2016, 2013, or 2010.