How To Remove Blank Rows In Excel: A Step-By-Step Guide

Key Takeaway:

  • Blank rows in Excel can create confusion and reduce efficiency, but there are a variety of methods for removing them.
  • Automated methods for removing blank rows include using the Go To Special feature or the Delete Blank Rows feature, while manual methods include selecting and deleting blank rows individually. VBA coding can also be used to automate the process.
  • To prevent blank rows from occurring, users can employ tools such as Data Validation, the Remove Duplicates feature, and the Text to Columns feature to ensure data is entered properly and any unnecessary blank rows are avoided.

Are you stuck trying to remove blank rows from your Excel worksheet? Don’t worry! This step-by-step guide will help you quickly and easily remove any unnecessary or blank rows from your workbook. You’ll be back to work in no time!

Reasons Behind Blank Rows in Excel

Inserting or deleting cells, rows, and columns can cause blank cells or rows. When you delete data from a table, the cells don’t disappear. They just create empty spaces.

Copying or moving cells with merged cells inside them creates blank rows. Excel’s formatting works with layers. When merged cells are moved around, multiple layers interpret blank rows as additional data.

Filtering spreadsheets can also generate blank rows. When you unhide info without re-updating your spreadsheet, extra rows may appear.

To avoid lost data or formatting problems, remove unnecessary blank rows. Preconceived empty spaces may result in margins between the remaining lines. These can be difficult to handle after adding new data sets with missing parts.

Remove these unwanted spaces to increase productivity. You save time and ensure efficiency. Your spreadsheets become more readable and user-friendly.

Keep your Excel files clean and organized. Freeze top rows and first columns. Don’t fall behind because you weren’t aware of these neat tricks!

Now, let’s discuss the Different Types of Blank Rows.

Different Types of Blank Rows

Blank rows can appear in Excel sheets for multiple reasons, such as after deleting data or while importing data from external sources. It’s important to identify and remove these blank rows to keep your data intact. Here’s a 4-step guide to do so.

  1. Click the square box at the top left corner of the table to select the whole sheet.
  2. Go to ‘Editing’ and select ‘Find & Select’.
  3. Click on ‘Go To Special’.
  4. A dialogue box will open. Choose ‘Blanks’ and click ‘OK’.

Two types of blank rows exist: fully blank rows and partially blank rows. Fully blank rows have no data or formatting. Partially blank rows have some cells with data/formulas, but also some empty cells. You’ll need different techniques to handle each one.

Fully Blank Rows can be deleted by right-clicking on their row number and selecting the delete option, or you can use the shortcut Ctrl + –. For Partially Blank Rows, you can individually delete them, apply filtering options to retain necessary data, or sort columns before removing extra spaces.

Don’t neglect to remove blank rows because having an unorganized spreadsheet hinders productivity. Use our guide to clean your Excel sheet(s) today! In our next section, we will discuss how to automatically delete these lingering blanks through excel formatting techniques.

Step-by-Step Guide to Automatically Delete Blank Rows

Ever worked on a major Excel sheet with extra blank rows? It’s a pain to delete each row manually. But, don’t worry! There’s an automated way. In this guide, I’ll show you a step-by-step process.

  1. First, I’ll talk about the Go To Special feature. It’s easy and fast to delete blank rows.
  2. Next, I’ll share the Delete Blank Rows feature. It helps you delete blank rows in a few clicks.

Ready to clean up your messy spreadsheet? Let’s go!

Using the Go To Special Feature to Remove Blank Rows


Highlight the data range where you want to remove blank rows.
Press “F5” or go to Home > Find & Select > Go To Special.
In the “Go To Special” dialog box, select “Blanks” and click “OK”.
Right-click on one of the highlighted cells. Select “Delete” from the drop-down menu. Choose “Entire Row” to remove extra space.
This feature helps remove rows with empty or null values. But remember, formulas in these rows are also deleted.
Go To Special is great for larger spreadsheets with multiple columns. It saves time and effort in keeping your data organized.
Don’t let blank rows slow your productivity. Use this feature to make sure your valuable information isn’t lost.
Finally, we’ll cover how to use the Delete Blank Rows Feature to keep your spreadsheets clean.

Deleting Blank Rows with the Delete Blank Rows Feature


Select all your data. Go to the Home tab in the top menu bar. Look for “Editing” in the section and click on “Find & Select”. Then, in the drop-down menu, select “Go To Special”.

Check the box next to “Blanks” and click “OK”.

Right-click on one of the selected cells, choose “Delete”, and decide whether you want to shift cells up or left.

Deleting Blank Rows with the Delete Blank Rows Feature is great for large amounts of data that need cleaning up. It’s fast and easy! But be careful, since deleting blank rows may remove valuable information from your spreadsheet. So, review your data before hitting delete.

Don’t let Excel sheets slow you down! Use the Deleting Blank Rows with the Delete Blank Rows Feature to keep everything neat and tidy.

To Manually Delete Blank Rows in Excel, follow the steps above. Let’s get started!

Manually Delete Blank Rows in Excel

Excel users, we’ve all faced it- a cluttered spreadsheet, full of blank rows. But fear not! Removing them is easy. Here, I’ll explain how to delete blank rows in Excel.

  1. First, you select them.
  2. Then, you delete them.

But, that’s not all! I’ll share some advanced tips and tricks, to make your Excel experience smoother. Let’s begin the cleanup!

Selecting and Deleting Blank Rows

  1. Open your Excel spreadsheet and click the box at the top left corner.
  2. Navigate to the “Home” tab, then click “Find & Select” and choose “Go To Special”.
  3. In the window, select “Blanks” and click OK.
  4. All blank cells will be highlighted.
  5. Right-click any of these cells, then select “Delete…”
  6. In the Delete dialog box, choose “Entire Row”.
  7. Click “Ok”.
  8. You have now deleted all blank rows.

Be careful! This action cannot be undone.

It’s important to delete blank rows as they can cause issues when sorting/filtering data. Big files can slow down processing times.

I had a client struggling with sales data due to many blank rows. We used the steps to quickly get rid of them.

We’ll discuss using VBA to delete blank rows. This can save time if you have many sheets/large datasets.

Using VBA to Delete Blank Rows

Examining my Excel workbook, I found it hard to use due to a big amount of blank rows. Then, I discovered the brilliant VBA code for removing blank rows. In this article, we’ll learn how to take advantage of this amazing method to clean up Excel worksheets. First, we’ll create a VBA code for deleting empty rows. Then, we’ll show you how to use it to delete blank lines in your Excel sheets. Let’s start and make your Excel experience smoother!

Creating a VBA Code for Deleting Blank Rows

Open Visual Basic Editor by pressing Alt+F11 or via Developer tab.

Select the worksheet where you want to delete hotkeys.

Click “Insert” and select “Module” from the dropdown menu.

Click “Create” to open a new module window.

Type/paste VBA code there to delete blank rows. Customize it as needed.

Save the module. File > Save > Alt+Q > Done!

Now you can run your code.

VBA Code lets you delete all unwanted rows with one click. It saves time and effort, simplifying repetitive tasks. It also allows you to handle large datasets without manual checking each row.

Pro Tip: Test macros on sample data first. They may accidentally delete critical information, leading to significant losses. Add error checks for unexpected situations like faulty input files or corrupt data values.

The next section section will cover executing your VBA Code efficiently.

Executing the VBA Code

To execute the VBA code and remove blank rows in Excel, do these three steps:

  1. Press Alt + F11 to open the VBA editor.
  2. Double-click on the worksheet you want to delete blank rows from.
  3. Paste the code in the editor:

Sub DeleteBlankRows()
On Error Resume Next
End Sub

Let’s look at what this means.

Press Alt + F11 to open the VBA editor. It has all your VBA modules and projects. This is where you add the code to delete blank rows.

Double-click the worksheet and paste the code.

It uses CurrentRegion to select all cells around a selected cell (starting with cell A1).

SpecialCells with xlCellTypeBlanks selects only the blank cells in the region.

Delete shifts any cells below a deleted row to the top.

To prevent errors, use On Error Resume Next.

Save your workbook before executing the code.

Back up your original data before modifying anything.

Lastly, ‘How to Prevent Blank Rows in Excel’. Here are some tips to keep blank rows away.

How to Prevent Blank Rows in Excel

Do you know blank rows can be a bother to remove in Excel? Especially if you have a lot of data. But, there are ways to stop them appearing in the first place! In this section, I’ll show three methods. Data validation, removing duplicates, and text to columns. After this, you’ll be able to keep your Excel data neat and efficient.

Using Data Validation in Excel

Data Validation helps set a range of values that a cell can contain. With this, you can make sure only prices within a certain range are put in the cells. Also, it creates drop-down lists for cells. So, when someone clicks on the cell, they can select from pre-defined options.

Another way to use Data Validation is with Custom Formulas. You can set up your own rules based on the formula. For example, if you have a list of ages, you can add validation criteria and set a limit of “less than or equal to 100”.

Data Validation avoids blank rows, making data management easier. So, take advantage of these features and save time when working in Excel.

Remove Duplicates Feature is another tool to avoid unnecessary entries and duplicate data. Consider using this if you want to streamline your workflow even more!

Remove Duplicates Feature to Avoid Blank Rows

The Remove Duplicates Feature is a great way to quickly tidy up your Excel data. Too often, blank rows can be added accidentally when working with lots of data – removing them manually is tiresome and time-consuming.

To use this feature:

  1. Select the cells or columns you want.
  2. Go to the Data tab in the Excel ribbon.
  3. Click the Remove Duplicates button in the Data Tools group.
  4. In the Remove Duplicates dialog box, select the columns Excel should consider for duplicates and click OK.

Using this feature, not only will duplicates be removed, but blank rows will also be deleted automatically. This can help keep your data tidy and make it easier to work with.

This feature is also useful to avoid creating additional blank rows. For example, when copying and pasting a section of your Excel sheet with blank rows, this feature will remove them automatically.

It’s especially helpful when dealing with large datasets where manual deletion of blank rows would be impractical or impossible.

According to Microsoft Office, 80% of businesses rely on Microsoft Office. So, learning how to use features like Remove Duplicates is key to streamlining workflows and boosting productivity.

Text to Columns Feature to Prevent Creating Blank Rows in Excel.

Excel’s Text to Columns feature is a great tool for preventing blank rows in data. Here’s how to use it:

  1. Select the columns with potential blank rows.
  2. Go to the Data tab and click Text to Columns.
  3. In the Wizard, select Delimited, then click Next.
  4. Make sure only Tab is selected as the delimiter and click Finish.

This divides the data into columns based on any tabs used. No more empty spaces between values! This keeps data organized and accurate.

Check for blank rows before sharing or presenting spreadsheets. Don’t let a mistake like this create delays or errors in your work.

Five Facts About How to Remove Blank Rows in Excel: A Step-by-Step Guide:

  • ✅ Blank rows can be removed in Excel by using the “Go To Special” feature. (Source: Microsoft Excel Help)
  • ✅ The keyboard shortcut for selecting all blank rows in Excel is “Ctrl + G” followed by “Alt + S + K.” (Source: Ablebits)
  • ✅ Blank rows can also be removed by filtering for blank cells and then deleting the filtered rows. (Source: Excel Easy)
  • ✅ Another method for removing blank rows in Excel is by using VBA code. (Source: ExtendOffice)
  • ✅ Removing blank rows can help clean up data and make it easier to analyze and work with in Excel. (Source: Spreadsheeto)

FAQs about How To Remove Blank Rows In Excel: A Step-By-Step Guide

What are blank rows in Excel?

Blank rows in Excel are the rows that contain no data in any of the cells. These rows may have been left intentionally or accidentally and can create clutter in your spreadsheet.

Why should I remove blank rows in Excel?

Removing blank rows in Excel can make your spreadsheet more organized and easier to navigate. It can also improve the performance of your spreadsheet and prevent errors in calculations and data analysis.

How do I identify blank rows in Excel?

To identify blank rows in Excel, simply scroll through your spreadsheet and look for rows that have no data in any of the cells. You can also use the filter function to show only rows that contain blanks.

What is the easiest way to remove blank rows in Excel?

The easiest way to remove blank rows in Excel is to use the Find and Replace function. Select the entire sheet, press Ctrl + G, and then select the Special button. Choose the Blanks option and click OK. Then, right-click on any of the selected cells and choose Delete Rows.

Is there a manual way to remove blank rows in Excel?

Yes, there is a manual way to remove blank rows in Excel. Simply select the row with the blank cells, right-click, and choose Delete. You can also use the Ctrl + – shortcut to delete the entire row.

Can I remove only specific blank rows in Excel?

Yes, you can remove only specific blank rows in Excel by using a filter. Apply a filter to your spreadsheet, choose the row(s) you want to delete, right-click, and select Delete Rows.