How To Move Macros From The Personal Workbook In Excel

Key Takeaway:

  • Macros can be a time-saving tool in Excel: By automating repetitive tasks, macros can save time and increase efficiency.
  • To transfer a macro from the Personal Workbook to another workbook, open the Personal Workbook, copy the macro, and paste it into the destination workbook. This allows the macro to be used in other workbooks and with different data sets.
  • To run a macro, activate it by selecting the appropriate workbook, then run the macro by clicking on the macro button. This will execute the macro and perform the designated actions in Excel.

Are you struggling with organizing your Excel macros? You’re not alone—moving macros from the Personal Workbook can be tricky. Learn the simple solution in this article, and get your macros organized in no time.

What is a Macro?

A macro is an automation of tasks in Excel. It could save time and reduce mistakes. For example, if you need to add a row or column or reformat data, you can create a macro to do it.

Creating macros can seem intimidating, but Excel has tools to make it easier. However, it’s important to note that macros may be disabled by default. Check your settings before using macros.

Now, let’s look closer at why macros are worth using.

Why Use Macros?

Macros are here to save the day for Excel users! Here’s why:

  1. Macro stands for a series of commands or keystrokes that programmers create to automate tasks.
  2. Making mundane tasks faster and more efficient increases productivity.
  3. Macros are great for long-term data entry, like depreciation calculations or financial statements.
  4. Make large data edits in one click, instead of one step at a time.
  5. Formatting choices can be made with rapid ease.
  6. Macros can undo mistakes that would be hard to fix manually.

Macros have revolutionized how Excel is used – they reduce mistakes, save time and energy, and help people focus on more important tasks. One example of this is two researchers who had to share their worksheets over email. It was time-consuming and inefficient. Then, one created a macro that changed simple cell values into complex formulae, and the transfer process was streamlined.

In the next section, we’ll learn how to create a macro. This automated routine feature in Excel can enter multiple texts or digits effectively, even without voice recognition tools!

How to Create a Macro

Excel users, pay attention! Macros are incredibly helpful for getting rid of monotonous tasks. Let’s learn how to make one in Excel! I’ll help you go through each step. From opening the Visual Basic Editor to saving the macro. Ready? Let’s go efficiency-hacking with macros!

Opening the Visual Basic Editor

Have a workbook open in Excel with macros you want to edit or create? Follow these easy steps to open the Visual Basic Editor.

  1. Open an existing workbook or create a new one.
  2. Go to the “Developer” tab.
  3. Click the “Visual Basic” icon in the “Code” section.
  4. Or press “Alt + F11” as a shortcut.
  5. You are now in the VB editor, ready to create or edit macros.

Once inside, there are several sections visible. But not all are necessary for the task. Save macros in a personal workbook for future use and organization. If unsure about how something works in VB editor, Microsoft offers free tutorials on their website. Now you know how to access the VB editor. Let’s move onto creating macros, recording actions or writing code-based scripts for complex automation tasks!

Creating a Macro

To create a macro, start by clicking on the View tab from the Ribbon menu. Select Macros from the dropdown list. Then, enter a name in the Macro name field and select Create. This will open the Visual Basic Editor. Here, you can write your VBA code.

Alternatively, you can record your macro. Go to the Macros tab of the Developer ribbon and click Record Macro. Give it a name and hit OK. This will start recording your actions. When done, click Stop Recording and your macro will be ready.

Go back to the Macros tab to select your macro from the list. Creating macros is not rocket science. Experiment with different commands until you get the best results. Macros increase the efficiency and productivity of both businesses and individuals. With practice, everyone can learn to create simple or complex Excel macros.

Last but not least, remember to save macros from your Personal Workbook. This allows you to transfer them between computers or store them as backups.

Saving the Macro

Save your macros! Follow these four easy steps:

  1. Click the “Developer” tab on your Excel ribbon.
  2. Choose the “Macros” option.
  3. Find and select your Macro from the list.
  4. Press the “Save” button.

Excel will ask you where to store it. You can save your macro in a new or existing workbook. Name it distinctly, so you can easily identify it. You can access it from any open Excel workbook by selecting it from the “Macros” list.

Remember, save regularly. Autosave, back-up files and prevent data loss.

Now, if you want to move a macro from personal workbook to another workbook, here’s how!

Moving a Macro from Personal Workbook to Another Workbook

Using Excel? Struggling to move macros from one workbook to another? No problem! This article will show you how.

First, access the personal workbook through Excel’s interface.

Then, copy the macro.

Finally, paste it into the destination workbook. And that’s it! Now you can use the macro in the new context. Let’s get started!

Opening the Personal Workbook

Open Excel and click File from the top ribbon. Select Options at the end of the menu list.

In Excel Options, choose Advanced options from the left vertical pane.

Scroll down to look for a section called General Outlook Settings. Notice an option under it named Personal Book.

Check if it is enabled. If not, enable it by checking its box and tapping on “OK”.

Your personal workbook will now be active and ready to use. You will find a new sheet named “PERSONAL.XLSB” in your workbook.

Microsoft saves all custom macros in this personal workbook. It is selected as the destination for macros when you record a macro.

It’s necessary to have your Personal Workbook active when running code in the VBA Developer tab. Otherwise, you get an error.

I once forgot to enable my Personal Workbook option while recording a macro. My code seemed fine, but it wasn’t being saved anywhere. I lost all my work.

Now onto copying the macro!

Copying the Macro

To copy a macro from one workbook to another, follow these five steps:

  1. Open both the source and destination workbooks.
  2. Press Alt + F11 to open the Visual Basic Editor.
  3. Expand the project that contains the macro by clicking on the + sign.
  4. Right-click on the macro and select Export File. Save it as an .xlsm file.
  5. Open the destination workbook, press Alt + F11, right-click on the project folder, select Import File, find your saved .xlsm file and click OK.

Be careful not to delete anything or miss any steps. Remember that only selected lines of the module will be saved when exported.

If you want to use this macro in other workbooks, consider saving it in a personal workbook for future use.

Pasting the Macro into the Destination Workbook

Open both the Personal Workbook and the Destination Workbook. Press “Ctrl + C” on your keyboard to copy the macro from Personal Workbook.

Press “Alt + F11” to open Visual Basic Editor and locate the project in the Project Explorer.

Right-click on a module or worksheet in the Destination Workbook to paste the macro. Save and close both workbooks.

Pasting the Macro into the Destination Workbook is easy with these steps.

As an alternative, create a new module in the specific workbook if you often use macros with it.

Now, let’s explore how to Run the Macro in Excel.

How to Run the Macro

I’m an Excel user and use macros to speed up my work. I recently had to move some macros to other workbooks – it was hard! So let me share what I learned about running macros in Excel. We’ll first look at how to activate macros. This requires enabling Security and Trust Center settings. Then, we’ll learn how to run the macro and make sure it works well. After this section, you’ll understand how to run macros in Excel and troubleshoot any problems.

Activating the Macro


Choose the macro to launch from the list. Then press “Run” to begin its operation. If unsure which macro to use, click “Edit” instead of “Run” to check the code. Click “Run” again to start the chosen macro. It could take a few seconds to several minutes. To keep macros running correctly, inspect them regularly. Back up workbooks containing critical macros in case something goes wrong. With these tips, macros will run smoothly and efficiently. Now, let’s move on to Running the Macro – another important step for Excel’s macro function.

Running the Macro

Click the ‘Developer’ tab on the ribbon menu.

Go to ‘Macro Security’ and select ‘Enable all Macros.’

Press ‘Alt+F8’ to open the Macro menu. Choose the macro you want to run.

Click ‘Run’ or press ‘Enter.’ Your Macro will start.

You can also assign shortcut keys to quickly run frequently used Macros.

Sometimes Macros require specific conditions. You can code them to make sure these conditions are met before running.

Conclusion: We’ve explored how to run Macros and the benefits of using them.

Recap of Steps

  1. Step 1: Open a new Excel workbook. Click ‘View’ from the ribbon, select ‘Macros’, and click ‘View Macros’.
  2. Step 2: In the Macro Settings window, click the macro you want to transfer. Then, click ‘Edit’.
  3. Step 3: In the Visual Basic Editor, check if your macro is in a Personal Macro Workbook. Move it to the other workbook by dragging and dropping.
  4. Step 4: Save both workbooks and close them. Reopen the destination workbook, and your macro will be available.

Pro Tip: Save a backup copy of any files before making changes like moving macros between workbooks. That way, if something goes wrong, you still have a working version of your file without losing data or time.

Benefits of Transferring Macros

Transferring macros from the Personal Workbook in Excel to another workbook may feel like a chore. But, it has multiple perks! Let’s take a look.

  1. Firstly, you can access macros from any workbook, so no need to add them each time. This saves lots of time!

  2. Secondly, sharing documents becomes simpler when macros are transferred. Recipients will have access to all the features, even custom ones.

  3. Thirdly, you can keep track of your macros and make changes without affecting others’ workbooks. Also, organizing and deleting them is easier.

Plus, macros help to speed up your workflow by automating tasks. And, collaborations with colleagues or clients become smoother.

For example, a colleague had created some VBA codes for our department, but only kept them in her Personal Workbook. When she left, we had no access to them – unless we re-added them from every single worksheet. Luckily, we transferred her macros into the relevant departmental workbooks before she left.

In short, transferring macros is useful. It streamlines processes across different Excel files and makes them more accessible and manageable.

Five Facts About Moving Macros from the Personal Workbook in Excel:

  • ✅ The Personal Macro Workbook contains macros that can be used in any Excel file. (Source: Excel Campus)
  • ✅ The Personal Macro Workbook is hidden by default and must be enabled through the Excel Options window. (Source: Microsoft Support)
  • ✅ To move a macro from the Personal Macro Workbook to another file, you must first export the macro as a file and then import it into the new file. (Source: Excel Easy)
  • ✅ You can also copy and paste the macro code from the Personal Macro Workbook into a new file to transfer it. (Source: Ablebits)
  • ✅ It is recommended to periodically back up the Personal Macro Workbook in case of computer crashes or other issues. (Source: Excel Off the Grid)

FAQs about How To Move Macros From The Personal Workbook In Excel

How do I move macros from the Personal Workbook in Excel?

Moving macros from the Personal Workbook in Excel can be done in just a few simple steps:

  1. Open the Personal Workbook in Excel
  2. Select the macro that you want to move
  3. Right-click on the macro and select “Cut”
  4. Open the workbook where you want to move the macro
  5. Go to the “View” tab and click on “Macros” in the “Macros” group
  6. In the “Macro” dialog box, select “Personal.xlsb” from the “Macros in” dropdown list and click “Create”
  7. Right-click in the empty space in the “Microsoft Visual Basic for Applications” window and select “Paste”
  8. Save the workbook