How To Import Word Documents As Objects In Excel

Key Takeaway:

  • Excel Objects include Embedded and Linked Objects: Understanding the difference between these object types is important as it can impact the file size, editing capabilities, and ability to update the object.
  • Inserting Word Documents as Objects in Excel can be done in a few simple steps: First, open the Excel file, then navigate to the Insert tab, select Object, and choose the desired Object Type for the Word Document.
  • Linking Word Documents in Excel allows for updates to be automatically applied: By linking the Word Document instead of embedding it, any changes made to the Word Document will be reflected in the Excel file. To link the Word Document, open the Excel file, navigate to the Insert tab, select Object, and choose the Object Type for the Linked Word Document.

Do you want to streamline your workflow and improve your productivity? With this guide, you can learn how to import Word documents, such as tables and text, into Excel quickly and easily.

Understanding Embedded and Linked Objects

Learning about Embedded and Linked Objects is key! Here’s a four-step guide to help you out:

  1. When an object is embedded, it becomes part of the worksheet file. That means when you send the file to someone else, the object goes along too.
  2. A linked object, however, stays separate from the worksheet file. It only takes up space on your computer.
  3. If you modify an embedded object, it will be changed in your worksheet file.
  4. If you modify a linked object, it won’t affect other files using it.

It’s important to understand Embedded and Linked Objects. Embedding objects can cause file sizes to increase, so linking objects is recommended if you have multiple sheets with similar data.

Microsoft Office has been adding smart functionality to its products for a while now. Gartner says this is a top trend for enterprise solutions.

If you don’t understand Embedded and Linked Objects, you could end up duplicating work or having a clogged system with large file sizes. Now, let’s talk about Inserting Objects in Excel. Read on if you want to learn more!

Inserting Objects in Excel

  1. Click on the Insert tab at the top of the Excel window.
  2. Select Object from the dropdown menu.
  3. Choose either Create New or Create from File.
  4. If you select Create from File, look for and select the file you want to insert.
  5. Using objects like this allows you to use data outside of Excel and combine it with your workbooks.
  6. This is useful when working with documents or media that Excel may not be compatible with.
  7. Keep in mind that objects inserted this way are part of the workbook, and can only be edited within Excel.
  8. Make sure you know where the objects are located in the worksheets.
  9. And check that the necessary file associations are set up correctly so the objects can be viewed and edited properly.
  10. Then, we’ll look at how to import Word documents as objects in Excel.

How to Import Word Documents as Objects in Excel

Are you an Excel user? Frustrating, isn’t it, dealing with different file formats while working on a project?

Fear not! You can import Word documents directly into Excel. Let me show you how!

Open your Excel file. Then, go to the Insert Tab. Finally, select the object type for the Word document.

Now, you can manage all your data in one place. Hurry up and streamline your workflow today!

How to Import Word Documents as Objects in Excel-How to Import Word Documents as Objects in Excel,

Image credits: by Adam Duncun

Opening the Excel File

To begin, the first step is to open an Excel file. Make sure to save all files with Word documents before starting. Here’s a 4-step guide for those new to Microsoft Excel:

  1. Click ‘File’ in the top left.
  2. Select ‘Open’ in the menu.
  3. Locate the saved Excel file to import the Word document into.
  4. Double click to open the file.

Check the Excel file has enough space or cells for inserting Word documents. Also, make sure other applications like MS Office are up to date and working properly.

Now that you know how to open an Excel file, let’s move on to the next step – importing a Word Document using the Insert Tab. Make sure to follow the steps carefully in this article to learn further steps required for importing a word document into excel.

Inserting a Word Document using the Insert Tab

Open Excel to insert a Word doc.

  1. Click the Insert tab on the top.
  2. In the Text Group, locate the “Object” option and click.
  3. A pop-up will appear; pick the “Create from File” tab.
  4. Choose the Word document from your computer and hit “OK.”
  5. Excel will now insert the object.
  6. It can be resized, moved and edited.
  7. Remember: changes to the original won’t update the object automatically.
  8. Convert the object to an image format like .jpg or .png before displaying it.

That’s how to insert a Word doc. Stay tuned for more on Object Types!

Selecting Object Type for Word Document

Open the Excel doc you want to import a Word doc into. Go to “Insert” and click on “Object”. Select “Create from File” in the “Object” window, then click “Browse” to find the Word doc.

Choosing object type is key. If you want to edit the content within Excel, pick “Microsoft Word Document Object”. Double-clicking the embedded file will open it in MS Word. But, if you don’t need to edit and just want it as reference, choose “Word Document”.

Don’t forget this important feature! Follow the steps and see how simple it can be. Now let’s talk about linking Word Documents in Excel.

Linking Word Documents in Excel


I’ve found it tough to include long pieces of info or docs in one Excel workbook. But, it’s easy to link a Word doc in an Excel file. This section covers everything you need to know.

First, we’ll go over opening an Excel file. Then, how to link a Word doc using the Insert Tab. Lastly, how to select Object Type for linked Word docs, to make them more accessible in the workbook.

Linking Word Documents in Excel-How to Import Word Documents as Objects in Excel,

Image credits: by Harry Duncun

Opening the Excel File

Opening an Excel file is the first step to linking Word documents. Excel is a popular spreadsheet application that lets users organize and analyze data. To open an Excel file:

  1. Double-click on the Excel icon or select “Excel” from the Start menu.
  2. When Excel opens, click “File” at the top left-hand corner.
  3. Click on “Open” to view recently opened files or browse your computer for the desired file.
  4. Select the folder where the file is stored.
  5. Double-click on the name of the file or highlight it and click “Open.”
  6. The file will open in a new workbook within Excel.

Once the Excel file is opened, you can start using it. You may notice that many features are located in ribbons at the top of the screen. These ribbons make using Excel easier.

Before opening an Excel file, make sure the necessary components are installed on your computer, like Microsoft Office Suite or other related packages. If an Excel file won’t open because it was created in an older version of Excel, check if there is a compatibility pack available for download.

Now that you know how to open an Excel document, let’s take a look at how to link a Word document using the Insert Tab – our next heading.

Linking a Word Document using the Insert Tab


Open Excel and pick the cell for the linked document. Tap the “Insert” tab on the toolbar. From the “Text” section, click “Object”. A pop-up window will appear. Choose “Create from File”. Click “Browse” and find the Word document. Check the box that says “Link to file”.

The linked Word document should now be visible in your Excel sheet. Any changes made to the original document will appear in Excel, too.

Insert Tab provides full control over how the content appears in Excel. Linking saves time, avoiding manual copying between file types. For certain file types, converting to PDF form helps.

One user found that this method helped them present data better, with shapes and graphs.

Next topic: Selecting Object Type for Linked Word Document.

Selecting Object Type for Linked Word Document

Selecting Object Type for Linked Word Document requires you to pick how you want to view it in Excel. You can choose to display it as an icon or preview its content directly in a cell.

An icon is useful if you have a lot of files to access. It takes up less space and you can easily see the differences between them. But double-clicking on the icon won’t show any extra info.

Previewing the document’s contents in a cell is better when using Excel as a database. You can see details of the file and group similar ones together.

Remember to select the right object type when linking Word documents in Excel! This step is important for your data security and working with large amounts of data across various applications. In the next section, we’ll look at editing Referenced Documents from MS-word.

Editing Word Documents in Excel

Excel not only for data but also for editing Word docs? Yep! Just follow a few simple steps.

  1. Open an Excel file.
  2. Double click the Word doc to open.
  3. Then, learn how to make changes within Excel for a faster workflow.

Let’s get started!

Editing Word Documents in Excel-How to Import Word Documents as Objects in Excel,

Image credits: by Joel Jones

Opening the Excel File

To edit Word documents in Excel, here’s a five-step guide to help you open an Excel file quickly:

  1. Double-click on the Excel file icon on your desktop.
  2. Go to the Start menu and click on “Excel“, then “Open” from the File menu.
  3. Select “File” in the upper left corner, choose “Open” then pick the desired file.
  4. If needed, find the folder or directory where the file is located.
  5. Right-click on the Excel file icon and select “Open” from the drop-down menu.

Now that the Excel file is open, you’ll see a blank spreadsheet ready for input. Any previously created worksheets will appear as tabs at the bottom.

If the document doesn’t open quickly, it could be because it’s large or your computer is slow. Wait a few moments and try again.

Microsoft Office Suite programs like Excel save time by allowing us to work with multiple applications without switching constantly. Just import Word documents into an object in Excel instead of changing applications.

The next step is double-clicking the Word document to open it so editing Word documents in Excel is accurate.

Double-Clicking the Word Document to Open it

Importing a Word document as an object in Excel allows you to edit it within the worksheet. To do this, you must double-click on it. Here’s how:

  1. Locate the word doc object in your excel worksheet
  2. Double-click the object with your mouse
  3. The word doc will open in Excel as a separate window, ready for editing and review

Once opened, you can make changes. This is useful if you need to update data or information already entered in Excel.

Changes made in Word will be reflected in Excel when you save and close the document.

For example, if you have a monthly sales report in Excel, but you need to update product descriptions in the accompanying Word document, you can double-click the Word object in your workbook. Then make the changes, save and close – all without leaving Excel.

Next up: Making Changes to the Word Document in Excel

Making Changes to the Word Document in Excel

Need to make changes to a Word document in Excel? Doing so can be helpful when working with data. Here are 6 simple steps:

  1. Open both the Word doc and Excel file.
  2. Click on the “Insert” tab in Excel.
  3. Choose “Object” from the dropdown menu.
  4. Select “Create from file” then “Browse”.
  5. Select your Word doc and “Open”.
  6. Check the box next to “Link to file”, then click “OK”.

Now, it’s easy to edit the Word doc. Double-click the object or right-click and select “Open” to make changes in a separate window. Note: Changes made to linked documents will update in both programs.

I once used this method for a research project. I needed to keep track of sources and citations in a spreadsheet. So, I imported articles as objects into my Excel sheet.

Finally, to keep both programs up-to-date, we’ll look at updating linked Word documents in Excel.

Updating Linked Word Documents in Excel

I love using Excel to work with data. It’s great that you can import Word docs as objects. But, keeping the files linked over time is tricky. So, let’s take a look at updating Word docs linked in Excel. We’ll show you how to open the Excel file and right-click the linked Word document. Then, select “Update Link” to update the doc. With this know-how, you can keep your data fresh and accurate.

Updating Linked Word Documents in Excel-How to Import Word Documents as Objects in Excel,

Image credits: by Joel Arnold

Opening the Excel File

  1. Open Excel File is the first step. It’s easy. Just click few times.

  2. Step 1: Open Microsoft Excel.

  3. Step 2: Click File at top-left corner.

  4. Step 3: Choose Open option.

  5. Step 4: Select desired Excel file and click Open.

Now you can update linked Word Documents. But remember, we are focusing on Opening the Excel File only. Don’t make any careless mistakes. Once I had a colleague who opened an entirely new document by double-clicking the shared excel sheet. He was unaware and worked alone for hours. Be careful when opening an Excel document if you are unsure.

Next up – Right-Clicking the Linked Word Document.

Right-Clicking the Linked Word Document

To update a linked Word document in Excel, you must first right-click it. This will give you access to options to manage or update the document. Here’s a guide to right-clicking:

  1. Find the Word doc linked to your Excel sheet.
  2. Right-click it.
  3. Select “Edit Links” from the pop-up menu.
  4. Update the link, change the source file, or break the link.

Note that right-clicking is just one option. You can also go to File > Info > Edit Links to update all links at once. Check for typos and misplaced files if you have broken or outdated links. Also, regularly check for updates or changes in linked files. This way, you can quickly and easily keep your linked documents up-to-date!

Selecting “Update Link” to Update the Document

Open the Excel workbook and you’ll see a small icon of the Word document. Double-click this to open it. Make the needed changes, save them and close the Word document.

Go back to Excel and right-click the Word icon. Select ‘Update Link’ from the context menu. Review your worksheet and make sure all updates are applied. That’s it, the update process is complete!

Remember, selecting “Update Link” is important. It makes sure data in both documents is in sync. Changes made in the linked Word document are registered and updated in Excel.

We suggest creating a regular update schedule or using an automatic update feature to avoid discrepancies.

Five Facts About How to Import Word Documents as Objects in Excel:

  • ✅ You can insert a Word Document as an object in an Excel worksheet by going to the Insert tab and selecting Object, then choosing Microsoft Word Document. (Source: Microsoft)
  • ✅ You can choose to display the Word Document as an icon, a static image, or a linked object that can be updated when changes are made to the original document. (Source: Excel Easy)
  • ✅ Importing a Word Document as an object in Excel allows you to keep the formatting and layout of the original document, while also enabling you to edit and manipulate the data in Excel. (Source: Ablebits)
  • ✅ One potential issue when importing Word Documents as objects in Excel is that the size of the Excel file can increase significantly, particularly if multiple documents are embedded. (Source: Spreadsheet Planet)
  • ✅ It is recommended to compress or resize the Word document before inserting it as an object in Excel to minimize file size and improve performance. (Source: Excel Campus)

FAQs about How To Import Word Documents As Objects In Excel

How do I Import Word Documents as Objects in Excel?

To import a Word document as an object in Excel, follow the steps given below:

  1. Click on the cell where you want to insert the Word document object in Excel.
  2. Navigate to the “Insert” tab in the Excel ribbon.
  3. Click on the “Object” icon.
  4. Select “Create from File” and browse for the Word document.
  5. Check the box next to “Link to file” if you want to create a dynamic link between the Word document and Excel file.
  6. Click on “OK” to insert the Word document as an object in Excel