How To Clear Formatting In Excel: A Step-By-Step Guide

Key Takeaway:

  • Formatting is a crucial component of Excel spreadsheets that provides organization and clarity to data. It is important to understand the different formatting techniques to effectively manipulate and present data.
  • In order to clear formatting in Excel, it is necessary to select and highlight the cells with the desired formatting to be removed. Keyboard shortcuts, ribbon functions, and format painter can be used to remove formatting efficiently and easily.
  • To enhance Excel spreadsheets further, formatting can be applied to multiple cells, default formatting can be altered, and custom number formats can be added. By mastering formatting techniques, Excel users can save time, enhance data presentation, and streamline their workflow.

Are you fed up with your Excel data that looks unorganized? If yes, then this article will help you quickly clear all formatting so you can see and organize your data better. You’ll learn how to clear formatting in Excel with a few simple steps.

An Overview of Formatting in Excel

Have you ever spent hours on Excel, only to find a cluttered mess? Formatting steps in to save the day! It’ll make your data look clear, compact and professional. In this guide, let’s explore why formatting is important for Excel. We’ll also check out the various types of formatting techniques for Excel spreadsheets. Get ready for a wild ride into the world of Excel formatting!

Understanding the Importance of Formatting in Excel

Formatting in Excel is key for anyone who uses it. It helps present data in an orderly way, making it easier for others to understand. Here is a 6-step guide to understanding the importance of formatting:

  1. Learn how to format cells, columns, and rows.
  2. Use bolding, italicizing, etc. to make important info stand out.
  3. Choose colors that go well together and make data easy to read.
  4. Use the same formatting throughout the spreadsheet.
  5. Take advantage of conditional formatting to auto-format cells.
  6. Experiment with charts and graphs to present data better.

Also, to avoid common mistakes, don’t overuse colors or fonts, and make sure formatting is consistent. Excel has templates that can help you start quickly. Finally, learn about different formatting techniques for Excel spreadsheets to optimize the look of your data and improve readability.

Different Types of Formatting Techniques for Excel Spreadsheets

Do you want to organise data in an Excel spreadsheet? Different formatting techniques help you do just that! With Excel, users can access a range of customised formatting tools. Here’s a step-by-step guide:

  1. Select the required cell range.
  2. Click on the Home tab.
  3. Pick a shortcut from cell styles, font color and style, border lines, or fill color.

One unique feature of Excel is Conditional Formatting. It highlights specific cells based on preset conditions using formulas or logic statements. Number Formatting aligns numbers in decimals, fractions or percentages. Highlighting rows and columns makes navigation through long tables quicker and easier.

Creating charts is an effective method of organising data visually. Pie charts, bar graphs… no matter the representation, authenticity won’t be lost!

In the next heading, we’ll show you how to clear all types of formatting from an Excel spreadsheet in seconds.

Clearing Formatting in an Excel Spreadsheet

Excel spreadsheets can lead to frustration when dealing with formatting issues. So, knowing how to clear formatting in Excel is key! Here’s a guide to show you the different methods. Select cells with formatting first and use the Format Painter tool for great results. Follow these steps to discover how to clear formatting with keyboard shortcuts or the ribbon function. That way, you can work smarter and get the best out of your Excel spreadsheets!

Selecting Cells with Formatting Prior to Cleaning

To start selecting cells with formatting prior to cleaning, open the Excel sheet and locate the area where the formatting needs to be removed. This can be done in multiple ways, e.g. selecting a single column or row, a range of cells, or multiple non-adjacent areas.

  1. Step 1: Identify cells that have formatting, such as bolding or text color.
  2. Step 2: Click on the cell(s) to select them. To choose multiple cells in a range, click on the first cell and drag your cursor down to the last cell you want to select.
  3. Step 3: Press “Ctrl” + “Shift” + “L” once all required cells are selected. This will highlight all cells containing formatting.
  4. Step 4: Click on “Clear rules” from within the “Styles” group in Home tab’s ribbon. Select “Clear Rules from Selected Cells” from the dropdown menu.

It’s important to select only necessary cells while clearing their formatting; otherwise, it’ll clear format across the whole worksheet, which will also remove any formulas and data present there.

Clearing formatting removes unnecessary styles and clutter. This allows users to focus solely on data. Harvard Business Review states that 80% of an analyst’s time is spent primarily on cleaning and organizing data sources.

Using keyboard shortcuts for quick results is the next step – let’s explore this further in our next section!

Clearing Formatting Using Keyboard Shortcuts for Quick Results

  1. Select the cells from which you want to remove formatting. Press Ctrl + Spacebar to select all rows and Shift + Spacebar to select all columns.
  2. Then press Alt + H, E, F. This removes any formatting applied on the selected cells.
    • You can use this shortcut to clear just one type of formatting, such as font or border.
  3. Be aware that removing all formatting from a cell might also remove any conditional formatting or special number formats applied on them.
  4. If you need a quicker method than using the ribbon function, then use the keyboard shortcuts for quick results. Select the cells that require clearing and press the key combination mentioned above.
  5. You can customize your spreadsheet further by adding new formats or styles according to your requirements. This technique helps maintain consistency throughout your workbook, especially if you often encounter data imported from different sources with differing formats and styles.

Step-by-Step Walkthrough on Clearing Formatting Using the Ribbon Function

Don’t worry if you want to remove all formatting from your Excel spreadsheet. It’s easy to do with a step-by-step guide.

  1. Select the range or cell(s) with formatting you wish to clear.
  2. Head over to the Home tab in the ribbon function and select “Clear”. Click on its dropdown arrow and choose “Clear Format”.
  3. You can also use the keyboard shortcut “CTRL + SHIFT + N” for Windows and “CMD + SHIFT + N” for Mac users.
  4. You’re finished! The selected cells should no longer have any formatting applied to them.
  5. To check if any formatting remains, press “Control+Z” (Windows) or “Command+Z” (Mac). This will undo any recent actions.

Other Options

After selecting a range of cells, you can navigate other options besides “Clear formats”. For example, “Clear All” deletes all data in a selected area, including text and formats.

You can also clear individual elements’ formats like borders or color fills. Use “CLEAR” multiple times until there are no more remaining styles on the “Home Tab > Font Group”.


  • To avoid deleting critical information, first Copy&Paste special set Only Values then execute Clear format command.
  • You can also add keyboard shortcuts for frequently-used functions like pasting values-only from other sheets or removing formats quickly.

Format Painter Tool

The Format Painter tool is the next step in our series. This tool helps you to optimize formatting results.

Utilizing the Format Painter Tool for Optimal Results

A six-step guide to the Format Painter tool:

  1. Select a cell with desired formatting.
  2. Under the ‘Home’ tab, click the Format Painter button in the ‘Clipboard’ group.
  3. The cursor will turn into a paintbrush icon.
  4. Select any cell or range of cells to apply the desired format.
  5. The selected cells will change accordingly.
  6. To stop, press ‘Esc’ or click ‘Format Painter’ again.

This tool is great for large spreadsheets. It quickly applies formatting and keeps your work organized. Plus, it even copies multiple formats from the same cell, such as numbers and font sizes. Double-click the Format Painter button to apply formatting to multiple ranges without clicking each time.

It’s important to learn how to use the different tools in Excel. They offer many benefits that you may not know about.

In the next section, we’ll discuss more tips and tricks to help enhance your spreadsheets.

Additional Formatting Tips and Tricks to Enhance Excel Spreadsheets

Excel formatting is key to making clear, cohesive spreadsheets. We’ll look at more tips and tricks. You can apply formatting to multiple cells. Alter default formatting and save time. Add custom number formats to your spreadsheets. These new techniques can take your Excel skills to the next level. Create more visually appealing and user-friendly spreadsheets.

Simplify Your Formatting Tasks by Applying Formatting to Multiple Cells

Save time and simplify formatting tasks? Apply formatting to multiple cells for quick changes! Here’s how:

  1. Select what you want to format.
  2. Open ‘Format’ in the Home tab.
  3. Choose the desired option, like font or cell color.
  4. Done! Formatted all the selected cells.
  5. Use ‘Paint Format’ tool to copy and paste formatting. Select cells with desired formatting, click ‘Paint Format’ tool, then drag it over other cells.

Saves time when editing large spreadsheets. Consistency without manually formatting each cell. Once you get used to it, it’s easy! Complex formulas or conditional formatting? Format each cell one-by-one or use a macro. Too many formats can make the spreadsheet look cluttered. Aim for clarity.

Altering default formatting and saving time? More tips and tricks coming soon!

Altering Default Formatting and Saving Time

Gain control over standardization by mastering how to alter default formatting and save time. Excel provides themes to format data in real-time without complex formulas or visualizations. Customize formatting, such as bold text, font size, or style. Save preferred formats as a template to save time and minimize errors.

Alternatively, copy/paste formatting from existing sheets. Select the cell(s), click “Format Painter” within the Home tab, and paste onto other cells. Pay attention to small details – like adjusting gridlines – to enhance visuals. Experiment with fonts and colors according to personal preferences or industry norms.

Centralize titles and set up conditional formatting – like red font when values fall below thresholds. We used templates from software to customize product CSVs and reduce upload times while enhancing customer shopping experience. Now that you understand the importance of customizing formatting, let’s look into adding custom number formats.

Adding Custom Number Formats to Your Excel Spreadsheets

To add a custom number format to your Excel spreadsheet, do these steps:

  1. Select the cell or cells you want to format.
  2. Right-click and choose “Format Cells” from the context menu.
  3. In the Format Cells dialog box, click the “Number” tab.
  4. Select “Custom” from the Category list.
  5. Enter your custom number format code in the “Type” field.
  6. Click “OK” to apply the format to your cells.

Custom number formats let you control how data is displayed without changing its underlying values. For example, you can display negative values in red or highlight cells based on their value. You can also make complex date and time formats with specific separators or text strings.

Adding custom number formats to your spreadsheets can make them more readable and easier for others to understand. Plus, you save time since formatting is automated.

In summary, custom number formats are great for data analysis. They help us interpret data better, emphasizing features that will give us meaningful insights. This improves our decision-making process and the results we get.

Five Facts About How To Clear Formatting in Excel: A Step-by-Step Guide:

  • ✅ Clearing formatting in Excel can be done through several methods, including using the Clear All Formatting option, using keyboard shortcuts, and using VBA code. (Source: Excel Easy)
  • ✅ Clearing formatting can be useful for making data uniform and easier to read, as well as reducing file size. (Source: HubSpot)
  • ✅ Clearing formatting does not delete any data, only the formatting applied to it. (Source: Excel Campus)
  • ✅ Clearing formatting can help avoid errors and inconsistencies when working with large amounts of data. (Source: MakeUseOf)
  • ✅ It’s important to save a copy of the original data before clearing formatting, in case it is needed later. (Source: TechRepublic)

FAQs about How To Clear Formatting In Excel: A Step-By-Step Guide

How to clear formatting in Excel?

To clear formatting in Excel, follow these simple steps:

  1. Select the cells or range of cells that you want to clear the formatting for.
  2. Right-click on the selection and choose “Clear Formatting” from the menu.
  3. Alternatively, you can use the keyboard shortcut “Ctrl + Shift + Z” to clear formatting.

What are the benefits of clearing formatting in Excel?

Clearing formatting in Excel has several benefits, including:

  • Makes your worksheet look more professional and organized.
  • Removes unnecessary formatting that may cause issues when sharing or importing data between Excel and other applications.
  • Reduces file size and improves the performance of large Excel files.

What types of formatting can be cleared in Excel?

Formatting that can be cleared in Excel includes:

  • Font and font size
  • Bold, italic, and underline
  • Cell borders
  • Cell shading and fill color
  • Number formatting

Can I undo clearing formatting in Excel?

Yes, you can undo clearing formatting in Excel by using the “Undo” feature. You can either press “Ctrl + Z” or click on the “Undo” button on the Quick Access Toolbar.

Is there a way to clear formatting for an entire worksheet at once?

Yes, you can clear formatting for an entire worksheet by selecting all cells in the worksheet. To do this, you can click on the “Select All” button located at the top left corner of the worksheet or by using the keyboard shortcut “Ctrl + A”. Then, follow the same steps as clearing formatting for a cell or range of cells.

Are there any shortcuts for clearing formatting in Excel?

Yes, there are several shortcuts for clearing formatting in Excel, including:

  • “Ctrl + Space” to select the entire column and then “Ctrl + Shift + Z” to clear formatting.
  • “Shift + Space” to select the entire row and then “Ctrl + Shift + Z” to clear formatting.
  • “Ctrl + Shift + * (asterisk)” to select the entire table and then “Ctrl + Shift + Z” to clear formatting.