Key Takeaway:
- Before changing portions of hyperlinks in Excel, make sure to backup the original file and create a new one to keep the edited links for easy access.
- Use the Find and Replace function to locate and replace specific portions of the hyperlinks with the new ones.
- Editing hyperlinks can be done by selecting the cells and using the Edit Hyperlink feature to modify the designated portion of the hyperlink.
Are you dealing with hundreds of hyperlinks in Excel and facing challenges to edit a part of each one? Take control of your spreadsheets and learn how to make necessary changes quickly and easily!
How to Change Portions of Many Hyperlinks in Excel: A Step-by-Step Guide
Working with lots of hyperlinks in Excel can be tedious. Fortunately, the program has a feature to make it easier. Here’s how:
- Select the cells with the desired hyperlinks.
- Right-click on one and choose “Edit Hyperlink“. This will open a dialog box.
- In the dialog box, locate the field labeled “Text to display“. This is the visible portion of the hyperlink. To change it for all the selected hyperlinks, modify the text in the field and click “OK”.
- To modify the hidden parameters of the hyperlink, modify the “Address” field.
- You can also use Excel’s “Find and Replace” feature to quickly change multiple hyperlinks at once. Use the “Find” function to locate the portion of the hyperlink you want to change. Then, use the “Replace” function to replace it with your desired text. Excel will automatically update all hyperlinks that contain the found text.
Image credits: manycoders.com by Harry Washington
Find and Replace
If you’re dealing with a huge dataset in Excel that includes many hyperlinks, you may want to modify certain parts in all the links. Doing it one-by-one would take too much time. Fortunately, there’s a quicker way – using the Find and Replace feature.
Find and Replace is a tool in Excel which helps you to search for a certain string of text and replace it with another one. You can use it to modify specific parts in many hyperlinks simultaneously. To use it, first select the cells containing the hyperlinks. Then press Ctrl + H or go to Home tab > Find & Select > Replace. In the dialogue box, enter the old string in “Find what” and the new string in “Replace with”. Finally, hit “Replace All” to change all the old strings with the new ones.
Remember that the syntax of URLs is particular, so any changes made to them must follow the syntax. For example, if you want to switch “google.com” with “bing.com”, don’t forget to include “http://” or “https://”.
Also, you can use wildcards when replacing multiple hyperlinks. For instance, if all the links have the same word, you can target them with a wildcard in one search.
Image credits: manycoders.com by Yuval Arnold
Editing the Hyperlinks
Editing Hyperlinks in Excel can be a chore. Thankfully, there are a few methods to make it simpler.
Select the cells with the Hyperlinks you want to change, then open the ‘Find and Replace’ dialog box. Insert the part of the Hyperlink you want to modify, followed by the new value. Excel will update the selected cells for you.
You can also edit individual Hyperlinks by right-clicking on them and selecting ‘Edit Hyperlink’. This will open the ‘Edit Hyperlink’ dialog box, where you can adjust the destination, display text, or screen tip.
For faster editing, use keyboard shortcuts. Press ‘Ctrl+K’ to open the ‘Edit Hyperlink’ dialog box, or ‘Ctrl+H’ to access the ‘Find and Replace’ dialog box.
Image credits: manycoders.com by Joel Washington
Testing the Hyperlinks
Testing Hyperlinks in Excel is a must. It helps you guarantee that all the links are working right and show the right data. To test hyperlinks, select the cells that have them and press CTRL+K. This will open the Edit Hyperlink window. Here, you can check the link’s URL, customize its display, or make sure it works. Testing hyperlinks also ensures your data is accurate and updated.
There are several reasons to test hyperlinks. You might not realize a link is broken until it’s too late. Also, you could miss changes in the data source the link is pointing to. Testing hyperlinks saves time and prevents the error messages that say the link is invalid. Once you make sure all links work, you can save your data as a webpage or upload it to the web.
Image credits: manycoders.com by Joel Jones
Finalizing the Changes
Finalizing Excel Hyperlink Changes
Updating lots of hyperlinks in Excel can be hard work. But, it’s important to finish the changes after you’ve modified them, so that the links work right and there are no broken ones.
To do this, use the “Edit Links” function. This allows you to update, break, or change the source of hyperlinks in your worksheets. Also, use the “Find and Replace” feature to put in new links. This saves time and avoids having to manually change each one.
Once you have made the changes, you need to confirm that the new links are accurate and working. Check each one to make sure it goes to the right place, with no broken links.
To finalize changes in hyperlinks, try organizing your data into categories, such as by department or project. You can also use naming conventions so you can easily tell what the links are for. This will help you manage your hyperlinks properly.
Image credits: manycoders.com by David Jones
Five Facts About How to Change Portions of Many Hyperlinks in Excel:
- ✅ Excel offers a Find and Replace feature that allows you to easily change portions of many hyperlinks at once. (Source: Microsoft)
- ✅ You can also use a formula to change multiple hyperlinks at once by using the SUBSTITUTE function. (Source: SpreadsheetPlanet)
- ✅ It’s important to be careful when changing portions of hyperlinks, as incorrect changes can break the link or redirect it to the wrong destination. (Source: Lifewire)
- ✅ You can use the HYPERLINK function in Excel to create clickable links within your spreadsheet based on the content of a cell. (Source: Excel Easy)
- ✅ Excel also offers a Hyperlink button on the Insert tab, which allows you to easily add and customize hyperlinks in your worksheet. (Source: Ablebits)
FAQs about How To Change Portions Of Many Hyperlinks In Excel
How to Change Portions of Many Hyperlinks in Excel
Q1: What is the easiest way to change portions of many hyperlinks in Excel?
A1: The easiest way to change portions of many hyperlinks in Excel is to use the Find and Replace function. Click on the cell containing the hyperlink, press Ctrl + H to bring up the Find and Replace dialog box, and then type in the part of the hyperlink you want to replace and the new text you want to replace it with. Click on “Replace All” to make the changes to every hyperlink in the selected cells.
Q2: Can I change portions of hyperlinks in Excel using formulas?
A2: Yes, you can use formulas to change portions of hyperlinks in Excel. First, use the “LEFT” and “RIGHT” functions to extract the parts of the hyperlink that you want to keep and the parts that you want to replace. Then use the “CONCATENATE” function to combine the new text with the extracted parts of the hyperlink. Finally, use the “HYPERLINK” function to create the new hyperlink.
Q3: How do I change the portions of hyperlinks in Excel in bulk?
A3: To change the portions of hyperlinks in bulk, highlight the cells that contain the hyperlinks you want to change. Then click on the Formula Bar, position your cursor at the end of the hyperlink you want to change, and make your edits. You can then press Enter and Excel will automatically changes the hyperlink in all the selected cells.
Q4: Can I change the target address of hyperlinks in Excel?
A4: Yes, you can change the target address of hyperlinks in Excel. Simply right-click on the hyperlink and select “Edit Hyperlink”. In the dialog box that appears, you can change the target address to the new location.
Q5: What is the maximum number of characters that a hyperlink in Excel can contain?
A5: A hyperlink in Excel can contain up to 2084 characters, including the protocol (i.e., http:// or https://), the domain name, and any query strings.
Q6: Will changing the portion of a hyperlink in Excel affect the formatting of the cell?
A6: No, changing the portion of a hyperlink in Excel will not affect the formatting of the cell. However, if you change the target address of a hyperlink, it may affect the formatting of the cell if the new target address causes the cell to display a different format or value.