How To Add A Header In Excel

Key Takeaway:

  • Organizing your data is essential for creating effective Excel headers. Arrange your data into rows and columns, and give each column a clear and descriptive header to make it easy to understand.
  • Adding an Excel header is a simple process. Choose the cell that will serve as the header, navigate to the Insert tab, select Header & Footer, and type in the header text in the Header box.
  • Formatting your Excel header is important for visual appeal and clarity. Highlight the header text and utilize the formatting tools in the Home tab to customize the font size, color, and alignment. You can also use the Merge & Center option to center your header across multiple columns.
  • In addition to headers, you may also need to add an Excel footer. To do this, pick the cell for your footer, go to the Insert tab, click Header & Footer, and input the footer text in the Footer box. Formatting options for Excel footers are similar to those of headers.

Are you looking to make your data easier to read in Excel? You’re in luck! This article will show you how to add a header in Excel, so you can organize your information quickly and efficiently.

How to Organize Your Data for Excel Headers

Ever been lost in vast Excel spreadsheets? It’s time to try headers! This guide can help. We’ll cover two sections:

  1. How to arrange data into rows and columns
  2. The importance of giving columns descriptive headers

Let’s get started!

Arrange your data into rows and columns

Table implementation is the ideal way to organise data in rows and columns. It provides a clear view of all information, plus consistent formatting. If you have multiple datasets to compare, tables make it simple.

  • Align your data correctly. Without correct alignment, comparisons may not be accurate. Line up everything for smooth comparison.
  • Tables make it fast and easy to transfer data into programs like Word and PowerPoint.

In WWII, U.S military officers had trouble keeping track of logistics across the world. They created the Braille computer punchcard system. This arranged responses according to designated spaces.

Give each column a clear and descriptive header

Data Type Column Header
Sales Figures
Quantity Sold
Sales Amount

When inputting sales figures into Excel, it’s essential to include headers to help organize the data. The four main headers to use are “Date,” “Product,” “Quantity Sold,” and “Sales Amount.” Keeping the headers concise and embedded at the top of their respective columns makes the information easy to read and navigate. Without headers, trying to sort or filter data becomes time-consuming and confusing. To save on effort later, it’s important not to skip this step.

Steps to Add an Excel Header

Creating a clean and organized Excel spreadsheet? Don’t miss the important step of adding a header. Here’s a guide of how to do it.

  1. Select a cell to serve as the header.
  2. Go to the ‘Insert’ tab and select ‘Header & Footer’.
  3. Insert the desired header text into the ‘Header Box’.

Let’s get started!

Choose the cell that will serve as the header

Open the Excel file you want to work on.

  1. Go to the top of the page, where the row and column headings are.
  2. Choose a cell in the row that goes with the column headers.
  3. Click it with your left mouse button.
  4. Type in your header text.

When adding a header, pick a cell that’s easy to find. This will help your heading be different from other data.

Format the header with a background color and align text to the left or right.

Don’t use the same rows for data, since values can change and make info invalid.

If you choose the wrong cell, click “Cancel” twice until the layout adjustments appear again.

Adding a proper header isn’t only about looks. Without Headers, analyzing data will be impossible. Small details while creating Headers can lead to chaos!

Head to the Insert tab, select Header & Footer and follow the steps to add a Header.

Navigate to the Insert tab and select Header & Footer

To add a header in Excel, follow these easy steps:

  1. Open Excel – Begin by opening Microsoft Excel.
  2. Choose a workbook – Create a new workbook or open an existing one.
  3. Locate the “Insert” tab – Find the “Insert” tab at the top of your screen.
  4. Find “Header & Footer” – This will be in a gray box.
  5. Click on “Header” – This will lead to an input box.
  6. Type your desired text – Input whatever text you want.

When using the Insert tab and Header & Footer, you can add various elements such as page numbers or images.

Adding a header in Excel is simple once you know where to go. Selecting “Header” from under “Header & Footer” within “Insert” allows users to personalize as desired.

Pro tip: Make sure headers are easy to read! Use bold fonts and choose contrasting colors that stand out.

To get your content into the header box, simply type in the header text.

Type in the header text in the Header box

To type text in the Header box, there are a few easy steps:

  1. Open your Excel sheet and select the Insert tab at the top of your screen.
  2. Click on the Header & Footer option. This opens a dedicated Header & Footer section.
  3. Type in the text into this area. Now you should see the text appear.

The Header section can include page numbers or company info. Make sure it’s correctly filled out and maintained. Headers can be accessed by double-clicking or selecting the top part of an Excel file. For example, use Headers to create invoices with invoice number, date and contact details.

Next, let’s look at Tips for Formatting Your Excel Header. Know how best to format the data before doing so.

Tips for Formatting Your Excel Header

Creating an Excel spreadsheet? Visuals matter as much as accuracy. To make your doc stand out, use headers! Here are some helpful tips:

  • Highlight header text and explore options in the Home tab.
  • Customize font size, color and alignment to your liking.
  • Lastly, use the Merge & Center option to center your header across many columns for a more polished look!

Highlight the header text, then utilize the formatting tools in the Home tab

Highlighting header text and utilizing the formatting tools in the Home tab is essential for creating a well-formatted Excel sheet. Here’s the 5-step guide:

  1. Open the Excel workbook, and go to the desired worksheet.
  2. Click on the ‘Insert‘ tab.
  3. Select ‘Header & Footer‘ from the drop-down menu.
  4. Highlight the text in the header to be formatted.
  5. Use the formatting tools from the ‘Home‘ tab. Font size, color, and alignment can be changed.

Headers are essential for any document. They usually show the title, author info, page numbers, and dates. In Excel, headers may include column and row headings, summaries, and formulas.

The ‘Home‘ tab has many options for customizing. Bold/Italic/Underline text; font type and size; cell alignment – left/right/center; adding borders and colors.

Before Microsoft Office 2007, accessing headers/footers in Excel was more difficult. Menus had to be navigated or shortcut keys used. This extra effort caused people to use less headers.

Now let’s move forward with the next heading – “Customize the font size, color, and alignment to your preference“.

Customize the font size, color, and alignment to your preference

Header Formatting in Excel:

Select the Header section in Excel. Click the “Home” tab and navigate to the “Font” section. Choose your font size, color, and alignment with the dropdown arrows. Press “Enter” or click outside the header section to apply your changes.

Opt for a font that’s easy to read and complements the rest of your spreadsheet. Try bold or italicized text for emphasis, subheadings, etc. Ensure the font color contrasts well with background colors. Align your header text consistently throughout the document for a professional look.

Personal Experience:

I remember working on a project where I spent hours getting my headers right. After following the above steps, my spreadsheet looked much better and was easier to read.


  • Don’t forget: the Merge & Center option can center your header across multiple columns.

Merge & Center option can center your header across multiple columns

The Merge & Center option is useful for formatting Excel headers. It lets you center titles and headers across multiple columns. Here are 6 tips on how to use it:

  1. Select the cells you want to add your title or header to.
  2. Then, click the ‘Merge & Center’ button from the ribbon menu under the Home tab.
  3. The contents of the selected cells will be merged into a single cell, with the contents centered.
  4. Edit the cell to add your title or header.
  5. To merge cells without centering their contents, choose ‘Merge Cells’.
  6. To undo a merge operation, select the merged cell and click ‘Unmerge Cells’.

Using Merge & Center makes your table look more professional and organized. It’s great for headers as it centers them exactly where they need to be on each page. Long tables become easier to scan quickly when you use one large header row instead of several small ones.

A pro tip is not to align text that spans multiple columns by merging rows vertically, as this could cause printing problems. Additionally, an Excel Footer is essential for proper documentation of spreadsheet data at the bottom of every printed copy.

Adding an Excel Footer

I know how important it is to use all features in spreadsheets to make your data more organized and legible. Next, let’s chat about adding a footer to an Excel sheet. You may disregard this feature, however, it can give your data a professional look and make it easier for others to comprehend.

Let’s look at the advantages of adding a footer in Excel, then go through the steps on how to do it. If you’re creating financial reports or tracking data, keep reading and learn how to make your spreadsheets more impressive and informative.

Here are the advantages of adding a footer in Excel:

  • Gives a professional look to your data
  • Helps in comprehending the data better
  • Provides additional information about the sheet
  • Helps in identifying the source and author of the data

Now, let’s go through the steps on how to add a footer in Excel:

  1. Click on the Insert tab
  2. Select the Footer option from the menu
  3. The footer section will be added to the bottom of the sheet
  4. Enter the text you want to add to the footer
  5. Customize the footer by adding page numbers, dates, and other options as needed
  6. Click on the Close Header and Footer button to finish
  7. The footer will be added to all pages of the sheet

Pick the cell for your Excel footer

Open up your spreadsheet and click on the ‘Page Layout’ tab in the ribbon.

At the bottom-right corner of the ‘Page Setup’ group, click the arrow button.

This will cause a dialogue box to appear. Select the ‘Header/Footer’ tab.

In this dialogue box, choose the ‘Custom footer’ option. The cursor will take you to three boxes labelled “Left”, “Center”, and “Right”. These boxes represent where each part of your footer will appear.

Decide which box should hold your desired footer. You can type text or insert images or symbols into the selected cell.

Think about what you want to include in your footer. It could be page numbers, legal disclaimers, or something else. Make sure it’s clear, but not too large.

A good way to make sure everything is properly aligned and spaced is by adding spaces before or between elements, rather than after.

Finally, go to the ‘Insert’ tab and click ‘Header & Footer’.

Go to the Insert tab and click Header & Footer

To add a header or footer to your Excel worksheet, first click on the “Insert” tab at the top of your spreadsheet. Then locate and click on “Header & Footer” in the Text group. This will open a new ribbon with various options to customize your header and footer.

Customizing headers and footers helps create a strong impression by personalizing elements that reflect your brand. They provide additional information like author names, logos, titles, and page numbers. However, the process may differ depending on the Excel version.

In the past, office assistants used ink stamps for important documents, but it was hard to maintain since anyone could fake them.

Inputting footer text in Excel involves typing text directly into any of the three commonly used areas: left-aligned footer, right-aligned footer, and center-aligned. In the “design ribbon,” you can find an area to automatically paginate footer texts, such as page numbers.

Input the footer text in the Footer box

Adding a footer to an Excel document can give it a more professional look. To do this, click the Insert tab and select Footer at the bottom of the list. Choose where you want your footer to appear – left, center, or right – by clicking on one of those locations.

Type your desired footer text in the designated Footer box. Click away from the footer text and you’re done!

Remember to double-check for typos and errors before saving it. I once showed a colleague how easy it was to add footers in Excel – she was ecstatic!

Now read on for some helpful Excel footer formatting tips!

Excel Footer Formatting Tips

Are you an Excel user? You know how important it is to make clean and organised spreadsheets. But have you considered the footer section? It’s often overlooked, but a good-looking footer can finish off your document nicely. Here, I’m sharing some great Excel footer formatting tips that will make your work look professional. I’ll show you how to pick the footer text and customise the font, size, and alignment. Plus, I’ll explain how to centre the footer across multiple columns, similar to the header. Let’s get started!

Select the footer text and use the formatting options in the Home tab

Double-click the footer section to activate the Footer view. Select the text you need and use Formatting tools from the Home tab. These tools help apply different formatting options, like font size, color, style and alignment.

Customizing Excel sheets is made easier by utilizing this feature. It lets you edit headers, footers and body of your work, placing them in the desired spot. Additionally, since it is password protected, changes will not affect other parts of documents without authorization.

Pro Tip: Anything placed on footers can carry through multiple pages when printing. This makes it great for branding a multi-page document like invoices or employee evaluations.

Choose the font size, color and alignment, depending on what information you’re trying to convey. Background colors, varying font sizes and double spacing make documents easier to read. This tool is an efficient way of creating organization within documents.

Choose your preferred font size, color, and alignment

In Excel, you can make your worksheets look great and easy to read by choosing your preferred font size, color and alignment. Here’s a 6-step guide to help you get started:

  1. On the Excel Ribbon, go to the Insert tab and click on “Header & Footer” in the Text group.
  2. In the Header & Footer Tools Design tab, select either “Header” or “Footer”.
  3. On the Home tab in Excel Ribbon, use the Font Size drop-down list to set your preferred size.
  4. Use the Font Color drop-down menu next to Font Size in the Home tab to change font color.
  5. To change text alignment, select the Header & Footer Tools Design tab > Position group > Alignment drop-down box.
  6. Choose Left, Center or Right depending on how you want the header/footer to be aligned.

For headers/footers in Excel, consider readability when selecting a font size. Too many characters or too small-sized fonts crammed into a defined space (like a column) can be difficult to read. When creating headers/footers across multiple sheets, keep readability and consistency by making all elements – such as font sizes – identical.

When choosing colors for headers and footers in Excel, there are no hard and fast rules. However, be sure to avoid clashing colors that affect readability (e.g. black background with green foreground). High contrast colors like blue background with white foreground are best.

Choose your font size, color and alignment carefully to ensure visual appeal and reading convenience in your Excel sheets. Follow the above tips to easily modify presentations and make them more visually appealing.

Similar to the header, use Merge & Center to center a footer across multiple columns

To create a footer, select the cell and click on ‘Merge & Center’ in the ‘Alignment’ tab of the ‘Home’ ribbon. This will combine all selected cells into one. You can format the footer with font styles, size, color and special characters.

When deciding what to include, popular options are company name, page numbers and date/time stamp. You can also customize each sheet’s headers/footers.

Formatting a footer across multiple columns in Excel can improve the look of your spreadsheet. Don’t forget to merge and center content for an eye-catching display! Your project will be a success with these tips!

Five Facts About How to Add a Header in Excel:

  • ✅ A header is a text that appears at the top of each page on a printed Excel document. (Source: Microsoft Excel Help)
  • ✅ Headers can include information such as page numbers, document titles, dates, and company logos. (Source: Excel Easy)
  • ✅ To add a header in Excel, go to the Insert tab and click on the Header & Footer option. (Source: Excel Jet)
  • ✅ In the Header & Footer Tools Design tab, you can customize the content and format of your header, including font style, size, and color. (Source: Excel Campus)
  • ✅ Headers can be different on odd and even pages, and you can also add a different header for the first page. (Source: Excel Easy)

FAQs about How To Add A Header In Excel

How do I add a header to an Excel sheet?

To add a header in Excel, first, click on the “Page Layout” tab in the ribbon. Then, click on the “Header” option and choose the desired header style. You can then add text or other elements to the header.

Can I add different headers to each page in an Excel document?

Yes, you can add different headers to each page in an Excel document. To do this, click on the “Page Layout” tab in the ribbon, then click on “Print Titles.” In the “Page Setup” dialog box, go to the “Header/Footer” tab and select “Different first page.”

How do I insert the date and time in a header?

To insert the date and time in a header, go to the “Header/Footer” tab in the “Page Setup” dialog box. Once you’re there, click on the “Date and Time” button and select the format you want to use. The date and time will automatically update each time you open or print the document.

Is it possible to add an image to a header in Excel?

Yes, you can add an image to a header in Excel. To do this, click on the “Header” option under the “Page Layout” tab. Then, click on the “Insert Picture” option and select the image you want to use. You can then adjust the size and position of the image as desired.

How do I remove a header from an Excel sheet?

To remove a header from an Excel sheet, click on the “Header” option under the “Page Layout” tab. In the “Header & Footer Tools” section that appears, select “Header” and then click on “Remove Header.”

Can I save a header as a template for future use?

Yes, you can save a header as a template for future use. First, create the header you want to use as a template. Then, go to the “Header & Footer” tab and select “Save Selection as Header or Footer.” Enter a name for the header template and click “OK.” The template will now be available for use in future documents.