Xlookup: Excel Formulae Explained

Key Takeaway:

  • XLOOKUP in Excel is a powerful formula that simplifies the process of looking up and retrieving data from a table.
  • The benefits of using XLOOKUP include increased accuracy, flexibility, and functionality compared to other lookup formulas like VLOOKUP and INDEX-MATCH.

Looking to understand the purpose of XLOOKUP in Excel? You’re in the right place! This article will help you understand the importance of this powerful formulae and how to use it. This can be a powerful tool in helping you work efficiently and solve complex Excel problems.

XLOOKUP: Excel Formulae Explained

Ah, XLOOKUP! The holy grail of Excel formulae. Data analysis can be overwhelming, but mastering the right formula can make all the difference. Let’s dive in and explore XLOOKUP. What is it? We’ll break it down step by step. We’ll also explore the benefits of using it.

Real-world examples will show the power of this sought-after formula. It’s time to step up your Excel game – let’s get started!

Understanding XLOOKUP

XLOOKUP is a useful Excel function with many benefits. It can search for values in rows and columns, which VLOOKUP and HLOOKUP cannot do. Plus, it allows you to return results from any column in the table, not just the rightmost column. This makes it easier to get data that’s distant from your search criteria.

Error handling is also better with XLOOKUP. Instead of returning #N/A if it can’t find a match, it displays an error message. You can even customize this error message.

XLOOKUP was launched in 2019 with Office 365 (now Microsoft 365). It quickly became popular due to its advantages and simplicity. However, if you’re using an older version of Excel, you may not have access to it.

XLOOKUP has many advantages. In the next section, we’ll explore a few of them.

The Benefits of Utilizing XLOOKUP

XLOOKUP is great! It allows fuzzy matching – meaning you can search for data even if it’s misspelled or formatted differently. This saves you time. It also supports reverse searching, so you can find a value in one column by a corresponding value in another. Plus, its error-handling is better than other formulas, so it still works even if there are #N/A errors or invalid references.

For example, I used it on a project with a large dataset of several spreadsheets. Without XLOOKUP, this would’ve been time-consuming and full of errors. But it was easy and reliable, so I finished quickly and accurately.

Now let’s learn how to use it with the Syntax of XLOOKUP!

Syntax of XLOOKUP

I’ve been using Excel for a while. So, I’m always searching for ways to be faster with my work. XLOOKUP is the perfect way to do that. It’s a game-changing formula. If you know its syntax, it can save you hours. Let’s explore the components of XLOOKUP’s syntax. Specifically, we’ll look into lookup_value, table_array, col_index_num, and range_lookup. They’re all important elements to make a successful XLOOKUP formula. We’ll examine them closely, so you can become an XLOOKUP expert in no time.

Lookup_value: How to Use it

Look up Value: Understanding Its Use

XLOOKUP’s lookup_value is key. To use the formula, you must know how to customize it for your data needs.

Table Showcasing Lookup_value

Take a look at the table below. It contains an Excel sheet with a list of employees and their ID numbers. The Lookup_value tab corresponds to the search string being looked up in the sheet.

Employee Name Employee ID
John Doe 101
Jane Smith 102
Mark Johnson 103
Andrea Lee 104

The Lookup_value is what Excel looks for in the lookup array. In the example above, if there is a column titled ‘Employee Name’ with cell C1 as “screen123,” then our Lookup_value is “John Doe,” “Mark Johnson,” “Jane Smith,” and “Andrea Lee.”

When entering this string into our formula, we use its cell reference – for example, C1 – instead of each name separately.

If your search term is a range, like salaries or dates, the range must be specified. To ask for results higher than $50K, start with a formula like >50000.

Use the XLOOKUP formatting controls, embedded functions, and any other columns to get multiple responses from different columns.

Learning to use lookup values effectively is a must for successful spreadsheet strategies. It is important for businesses and individuals wanting to use data mining tools rather than surveys to target relationships.

Table_array: A Comprehensive Look

The Table_array: A Comprehensive Look is an essential part of XLOOKUP formulae. This part is about finding the range of data where Excel searches for a value.

Let’s make a table for better understanding. It will have two columns: Column A and B. Column A will have months (from January to December). Column B will have their temperatures. The table will look like this:

Month Temperature
January 9°C
February 12°C
March 16°C
April 20°C
May 25°C
June 29°C
July 32 °C
August 31 °C
September 27 °C
October 22.5 °C
November 17°C
December 11.5°C

Table_array shows the search area width and height. Our search area has two columns and rows, from January to December and from 9°C to 11.5°C.

If you have to search different sets of values, use several arrays separated by commas in the syntax structure for XLOOKUP.

Remember, Table_array is important for using XLOOKUP correctly. So, make sure you know it well.

Now, let’s move to Col_index_num: Explained. We’ll explore another key factor involved in setting up an XLOOKUP formulae.

Col_index_num: Explained

The column index number is very important for the XLOOKUP formula. It shows which column in your data range to be searched for the return value. Knowing it’s use is key to using XLOOKUP successfully.

It is the numerical position of the wanted column in your data range. For example, if you have a data set with five columns and you want something in the third column, your col_index_num is 3.

Let’s look at an example table:

First Name Last Name Age Gender
John Smith 25 Male
Abby Johnson 32 Female
Adam Lee 19 Male

If we are searching for Abby’s age, our col_index_num will be 3, because “Age” is in the third column of our range.

By inputting the correct col_index_num into the formula you make sure XLOOKUP searches and returns values from the right column in your data range.

Fun fact: The word “index” points to where something can be found. In Excel formulas like XLOOKUP, it indicates which value or place in a bigger dataset should be used.

Next up: Range_lookup: When to Use It.

Range_lookup: When to Use it

Range_lookup is important to consider when using XLOOKUP. If you want an exact match only, set Range_lookup to FALSE (0). If you’re looking for an approximate match, set Range_lookup to TRUE (1). If you don’t specify the range lookup argument, it defaults to TRUE.

Be careful when choosing the right Range_lookup option. Don’t miss out on the power of XLOOKUP – use it wisely and improve your Excel skills today! Examples of how XLOOKUP can be used effectively are coming up next.

XLOOKUP Examples

I’m an Excel fanatic and I’m in awe of the various formulae that can help with data management. XLOOKUP, the latest, game-changing Excel formula, is a massive highlight for me. This article is about a few clever XLOOKUP examples to show how this formula could revolutionize your data analysis. We’ll take a step-by-step approach to understand the basics of XLOOKUP in the first section. Then, we’ll investigate tips and tricks with XLOOKUP and Wildcards. Finally, we’ll provide a comprehensive guide and a real-life case study on XLOOKUP and Multiple Criteria.

Basic XLOOKUP Example: Step by Step

Let’s get started with the ‘Basic XLOOKUP Example: Step by Step.’ It’s a good place to learn the basics of XLOOKUP.

  1. Step 1: Set your data. You need two sets of data. One with lookup values, and another with their corresponding return values.
  2. Step 2: Insert the formula. Select an empty cell and type in ‘XLOOKUP’, then add an opening bracket.
  3. Step 3: Input arguments. After the opening bracket, add your lookup value and a comma. Then select the lookup array, and the return array.

Now we know the basics of XLOOKUP. But, practice and exploration are needed to use it well.

Microsoft created XLOOKUP to replace VLOOKUP, because it can handle errors and datasheet overflow better. It’s more dynamic for big data handling.

Let’s move on to ‘XLOOKUP Example with Wildcards: Tips and Tricks.’

XLOOKUP Example with Wildcards: Tips and Tricks

XLOOKUP has a wildcard feature. This is what a table looks like that demonstrates how to use it:

Name Product Purchased
John Smith Apples
Jane Doe Grapes
Jack Black Oranges

Say we want to find out if anyone bought a fruit starting with “G”. We can use the XLOOKUP function and the wildcard symbol “*” (asterisk). The formula would be: =XLOOKUP(“G*”,$B$2:$B$4,$A$2:$A$4,””,0,1).

This looks for any text string starting with the letter “G” in the “Product Purchased” column. Quotes are used around the lookup value, then followed by the asterisk wildcard symbol (*). The lookup array is $B$2:$B$4, and the return array is $A$2:$A$4.

Enter this formula in a cell and hit enter. You’ll get “Jane Doe” as a result, because she bought grapes.

Don’t forget to use XLOOKUP’s wildcard feature! Try it in your Excel projects now.

Next, we’ll discuss multiple criteria in searches.

XLOOKUP Example with Multiple Criteria: Guide and Case Study

This guide is all about using XLOOKUP with multiple criteria. Let’s dive in and explore an example. Consider this table which shows the sales of different products in various regions for March:

North South East West
Laptop 500 300 200 400
Smartphone 800 600 500 900
Headphones 200 350 150 300

So, if we wanted to find the sales of “Laptop” in “North” for March, we’d use XLOOKUP. The formula for that would be:


This will give us the sales figure for Laptop in North region for March. To illustrate this concept further, let’s look at a real-world example. Suppose you manage an online store that sells different products across many countries. With XLOOKUP, you can quickly retrieve order details based on country, product name and month.

Troubleshooting XLOOKUP

XLOOKUP arrived in Excel and soon became popular for fetching information simply. But, like anything new, it can have issues. This part of the article will give you tips for troubleshooting XLOOKUP. The first part covers common errors and their fast solutions. Part two has best practices to help you avoid those errors. By the end, you’ll be a pro at XLOOKUP!

Common XLOOKUP Errors and Solutions: Quick Fixes

Tackle XLOOKUP errors with ease! Here are some solutions:

  • Check for typos and formatting mistakes in your inputs.
  • Make sure you specified all required function parameters.
  • Ensure the lookup and return arrays have matching data types.

To prevent headaches and save time, double-check work before finalizing spreadsheets. Now, check out our article on “How to Avoid XLOOKUP Errors: Best Practices” for more info!

How to Avoid XLOOKUP Errors: Best Practices

To prevent XLOOKUP errors, there are best practices to follow. Here are 6 steps to get you going:

  1. Make sure the formula syntax is right. Experienced Excel users can make mistakes.
  2. Understand the different data types: exact match, approximate match, and wildcard match.
  3. Utilize named ranges: Named ranges allow you to refer to a group of cells with one name.
  4. Check for duplicates in the lookup table and search result.
  5. Use error handling functions for common errors like #N/A and #REF!.
  6. Test your formula before relying on it.

A team member ran into an XLOOKUP error while working on a client project. After double-checking the formula syntax and data types, they noticed multiple entries in the lookup table that matched the criteria. This caused confusion and an incorrect result.

Advanced XLOOKUP techniques go beyond basic lookups – let’s explore those!

Advanced XLOOKUP Techniques

Dive into the XLOOKUP world of Excel! We’ll explore advanced techniques to take your data analysis skills to the next level. I’ll offer tips on comparing two columns with XLOOKUP. Plus, time-saving and accuracy tricks. Also, a comprehensive guide on VLOOKUP with multiple criteria. For those looking to expand proficiency, I’ll show advanced approaches to search for partial matches efficiently. Let’s jump in and discover some useful XLOOKUP techniques to enhance productivity!

How to use XLOOKUP to Compare Two Columns: Tips

Want to compare two columns using XLOOKUP? Here’s how:

  1. Open your Excel spreadsheet and select the cell you want your results in.
  2. Type “=XLOOKUP(” and click on the first cell of the first column you want to compare.
  3. Add a comma and click on the second column to see if there are any matches.
  4. Type another comma and click the second column of data with the values you want returned if there is a match.
  5. Finish with “) “and press enter.

Now you have all your matches in the chosen cell. Copy this formula down for as many rows of data as you need.

XLOOKUP can even find partial matches by using wildcards like “*” or “?”. Plus, it has other features like approximate matches and searching from left-to-right or right-to-left.

Start using XLOOKUP today to get the most out of it! Keep an eye out for our comprehensive guide on How to use XLOOKUP to Perform a Vlookup with Multiple Criteria.

How to use XLOOKUP to Perform a Vlookup with Multiple Criteria: Comprehensive Guide

XLOOKUP lets you do a Vlookup with multiple criteria quickly and easily! Start by selecting a cell for the result to be displayed, then enter the formula with lookup value, search range, matching columns and result column. Press enter, and you’re done!

Using XLOOKUP instead of INDEX MATCH or other formulas saves time. It also lets you search right-to-left, which can be useful when dealing with large datasets. Make it even more powerful by combining XLOOKUP with other Excel functions like IFERROR, CHOOSE or CONCATENATE.

How to use XLOOKUP to Search for a Partial Match: Advanced Strategies

Want to know how to use XLOOKUP to search partial matches? Advanced strategies can help. XLOOKUP is a powerful tool in Excel that searches data with partial info. With advanced techniques, you can quickly find data and save time.

Here are four steps to use XLOOKUP for partial matches:

  1. Select the cell you want the corresponding value to appear in.
  2. Type =XLOOKUP( followed by the value to match, comma, then the table array range.
  3. Third step is specifying the column index number containing return values. Add another comma and enter a number between 1 and the number of columns of data in your table.
  4. Finally, set the lookup mode – zero for exact match, one for approximate match.

When using XLOOKUP with partial matches, make sure your lookup value appears in the table array range. Else, Excel will show “VALUE NOT FOUND”.

You can also use wildcard characters such as ? and * in lookup value to broaden matching possibilities.

Another way to use XLOOKUP with partial matches is INDEX/MATCH. This combination uses MATCH formulas with wildcards and INDEX function so matching happens even with non-exact letters in search criteria.

Forbes magazine says almost 80% of business decisions depend on accurate data. XLOOKUP is a powerful tool to enhance productivity while reducing errors.

Five Facts About XLOOKUP: Excel Formulae Explained:

  • ✅ XLOOKUP is a new Excel function introduced in 2019, replacing the VLOOKUP and HLOOKUP functions. (Source: Microsoft)
  • ✅ XLOOKUP allows users to search for data with more flexibility and precision than its predecessors. (Source: PwC)
  • ✅ XLOOKUP can search both vertically and horizontally, and can return an array of values instead of just one. (Source: Excel Campus)
  • ✅ XLOOKUP has a simpler syntax than VLOOKUP and HLOOKUP, making it easier to use for beginners and advanced users alike. (Source: Excelerator BI)
  • ✅ XLOOKUP is compatible with Office 365 and will not work in older versions of Excel. (Source: Resource Planning Template)

FAQs about Xlookup: Excel Formulae Explained

What is XLOOKUP and how does it work in Excel formulae?

XLOOKUP is a new and powerful function added to Excel formulae that allows users to search a column for a specific value and return a corresponding value from the same row across another column. It simplifies complex formulas and saves time in data analysis.

What are the advantages of XLOOKUP over other Excel functions?

XLOOKUP has several advantages over other Excel functions. It can return values from both the right and left of the search column, handle arrays and ranges, allow for fuzzy matching and perform exact-match lookups. Its versatility and user-friendly syntax make it a valuable tool for data analysis.

Can XLOOKUP work with multiple criteria?

Yes, XLOOKUP can work with multiple criteria. By nesting the function with other logical functions like IF, AND, and OR, you can create complex formulas to retrieve data based on several criteria. This makes it easy to analyze data across multiple dimensions.

How do I troubleshoot XLOOKUP errors?

If you encounter an XLOOKUP error, begin by checking for spelling and syntax errors. Ensure that you are referencing the correct cells or ranges and that they contain compatible data type. Also, confirm that the search value exists in the search column. If the issue persists, try using the IFERROR function or consult the Excel help documentation for further guidance.

Is XLOOKUP supported in all Excel versions?

XLOOKUP is a relatively new function added to Excel, and it is only supported in the latest versions of Excel for Office 365 and Excel 2019. If you are using an older version of Excel, consider upgrading to access the benefits of this powerful tool.


Yes, XLOOKUP can replace both VLOOKUP and HLOOKUP functions, which have limitations in functionality compared to XLOOKUP. Users can use the INDEX and MATCH functions in conjunction with XLOOKUP to perform similar lookups and return a matching result. In summary, XLOOKUP is a powerful, versatile and user-friendly tool that simplifies complex formulas in data analysis.