Extracting Proper Words In Excel

Key Takeaway:

  • Extracting words from cells in Excel requires an understanding of the LEFT, RIGHT, and MID functions, as well as the FIND and SEARCH functions for more specific word extraction.
  • Extracting numbers from cells can be achieved using the VALUE function, as well as the FIND, SEARCH, and TEXT functions to refine extraction.
  • Extracting dates from cells can be done through the DATEVALUE function, as well as the FIND, SEARCH, and TEXT functions to isolate specific dates and formats.
  • Extracting text from multiple cells can be simplified using the CONCATENATE function, as well as the FIND, SEARCH, and TEXT functions to refine extraction of specific text.

Are you struggling to quickly get clean, usable words from your Excel sheets? Learn how to extract proper words in Excel and make your data analysis easier!


I’ve got experience with Excel, and I know that extracting words can be tricky. In this section, I’ll show you the two essential pre-requisites.

  1. First, being familiar with Excel basics will make the word extraction process simpler.
  2. Second, understanding formula usage will help us to extract the correct words quickly.

With these two pre-requisites, you’ll extract words from Excel sheets right away!

Pre-Requisites-Extracting proper words in Excel,

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Familiarity with Excel Basics

Ensure the latest version of Microsoft Excel is installed on your system. This is important, as older versions may not support some functions or features for extracting words.

Get to know the layout and structure of an Excel workbook. Learn about columns, rows, cells and their addresses, sheets, and workbooks. Knowing how to move around and manipulate Excel’s interface makes it easier to extract words.

Learn basic text functions like CONCATENATE, SUBSTITUTE, LEFT, RIGHT, or LOWER/UPPER. These functions can help manage text data from multiple cells and make it readable.

Explore resources such as videos, tutorials, blogs, or forums to increase your knowledge. The Microsoft website has free Excel tutorials that cover all levels of skill.

According to eSkill research in 2020, analyzing 195 million test questions answered worldwide by employees at over 18k companies, around one-third of job openings required Microsoft Excel skill.

The next heading in this article is Understanding Formula Usage.

Understanding of Formula Usage

Having a good understanding of formula usage enables you to complete complex calculations quickly and accurately. It also allows you to automate repetitive tasks. To understand formula usage, you need to be familiar with the basics of mathematical operators such as addition, subtraction, multiplication and division. Furthermore, you should learn how to construct basic formulas by using cell addresses and operators. Functions like Sum, Average and Count can be used to obtain results from your data. You must also understand relative and absolute referencing in your formulas to refer to specific cells precisely. Lastly, you must combine multiple formulas into one by using nested formulas or conditional formatting.

An example of Understanding of Formula Usage is budgeting. You can use formulas such as Sum and Average to automatically calculate totals and grand totals. Lastly, we will be briefly discussing Extracting Words from Cells.

Extracting Words from Cells

I use Excel all the time and know it can be tricky to extract words from cells. Let’s dive into different techniques for this! We’ll start with LEFT, RIGHT, and MID functions for a better understanding. Then, we’ll look into the FIND function for easy word extraction. Lastly, we’ll check out the search function which is also a great tool. Using these methods, you can transform big data sets into something readable and understandable.

Extracting Words from Cells-Extracting proper words in Excel,

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Understanding of LEFT, RIGHT, and MID functions

It’s crucial to understand the LEFT, RIGHT and MID functions to extract words from cells in Excel. Here’s a 4-step guide:

  1. Use the LEFT function to extract letters from the left side of a word or phrase.
  2. Use the RIGHT function to extract letters from the right side.
  3. Use the MID function to extract letters by position and length.
  4. Combine these with other formulas for a better extraction process.

When dealing with data, the LEFT function extracts from left to right, and the RIGHT function takes data from right to left.

The MID function lets you control where the extracted text starts and ends, by specifying characters’ amount or position.

Recently, an Excel sheet I was going through had client data, like names and addresses. Some clients weren’t entering their locations correctly, which caused double entries. This showed how important it is for professionals who require organized records and reports.

When faced with large databases in Excel, understanding the LEFT, RIGHT and MID functions is very useful.

Now let’s move onto the next step – Word Extraction using FIND Function.

Word Extraction using FIND Function


Select the cell with the word you wish to extract. Head over to the “Formulas” tab and choose the “Text” function. Select “FIND” from the list of functions. Input the text to search for, as well as the starting point for the search.

If done correctly, you can now quickly and accurately extract words from Excel cells. FIND returns an integer value indicating the word’s position in the text string. This way, we can easily pinpoint where our desired word starts and ends.

This method is really useful when dealing with large and complex text strings with multiple pieces of information. You can get what you need without compromising accuracy. Data analysts and researchers often use FIND for their data analysis needs. Even non-professionals have applied this approach for everyday tasks like extracting important data for reports or presentations.

Now, let’s look at SEARCH Function – another approach that’s also great for targeting specific words.

Word Extraction using SEARCH Function

To get specific words from a cell in Excel, use the SEARCH function. Here’s a 6-step guide:

  1. Select the cell.
  2. In the formula bar, type “=SEARCH(“word”,A1)”. Replace “word” with the word you want to extract and “A1” with the cell containing the text string.
  3. Press Enter to see the position of the first character of that word in that cell. It will show just one, even if there are multiple occurrences.
  4. Use a second formula- =MID(text,start_num,num_chars)- to grab characters based on their positions. Change “text” to the original text string, “start_num” to the position of first character of extracted word (found by previous formula; SEARCH), and “num_chars” to total number of characters you want to be extracted.
  5. Combine both formulas into one- =MID(A1,SEARCH(“word”,A1),LEN(“word”)) to extract all characters inside double quotes and change A1 (cell value) to your data source.
  6. Drag the formula down (or across for columns) to apply to other cells.

This function can save lots of time. It stops input errors and helps automate tasks with large amounts of data.

One user needed to classify 500+ items into categories. Each item had its own unique identifier in each cell, making it hard to keep track. Using “Word Extraction using SEARCH Function”, they quickly put individual items in separate cells and classified them.

Extracting Numbers from Cells

Extracting Numbers from Cells

Excel users often face the challenge of extracting numbers from text cells in big data sets. Fortunately, Excel provides multiple functions for this. Let’s look at three methods:

  1. The VALUE function
  2. The FIND and SEARCH functions
  3. The TEXT function

Each has its own advantages. Knowing how to use them can save time when dealing with large data.

Extracting Numbers from Cells-Extracting proper words in Excel,

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Usage of VALUE function for Number Extraction

The VALUE function is a great way to extract numbers from cells in Microsoft Excel. Here are the 5 steps:

  1. Pick the cell or range of cells you want to pull the number from.
  2. Click the “Formulas” tab in the toolbar. Go to the “Function Library” section.
  3. Choose the “Text” tab & select “VALUE” function.
  4. In the “Number_Text” section, click on the cell containing the text you want to turn into a number.
  5. Press enter or click “OK,” and Excel gives you only the numerical value from that cell.

Using this can help simplify data analysis, as it helps quickly get the numeric info you need, rather than manually search through your whole dataset.

The VALUE function works best for financial data & other types of numeric values that may be stored as text in Excel. However, it will only work for cells with values that can be changed to numbers (numeric characters only). If there are letters or symbols, it will show an error message.

To sum up, VALUE functions allow users to quickly get info without spending time searching through their data. Survey by Microsoft Office Specialist revealed that 80% of businesses worldwide use Microsoft Excel daily.

Next, we’ll discuss using FIND and SEARCH functions for number extraction in Microsoft Excel.

Using FIND and SEARCH Functions for Number Extraction

Text: Select the cell or range of cells that have the data to extract. Then, go to “Home” tab, click on “Conditional Formatting” and select “New Rule”. Choose “Use a formula to determine which cells to format”. In the formula bar, enter “=FIND(“0″,A1)” (change A1 if needed). Select the formatting to apply when a number is found. Click “OK” twice.

FIND and SEARCH Functions are case-sensitive and only detect exact matches. If mixed cases or variants of numbers are present, these functions may not work. But, there are workarounds like helper columns or combining find functions with other logical operators.

Fun fact: Microsoft Excel first released in 1985, compatible with Apple’s Macintosh computers.

TEXT Function can also be used for number extraction – we’ll explore in the next paragraph.

Application of TEXT Function for Number Extraction

Here’s a speedy 6-step guide on how to utilize the TEXT function for number extraction.

  1. Click the cell where you want the number from.
  2. Type “=Text(“, then select the cell with your desired number in the text string.
  3. Include a comma after the selected cell reference.
  4. Add “0” as a second argument, telling Excel to return only numbers.
  5. Close parenthesis ‘)’ and press ‘Enter’.
  6. The function should now give you the numeric characters in separate cells.

This technique works for any type of numeric value. Currency, percentage, or mixed format – no problem.

Plus, the Text Functions library accomplishes many tasks with ease. LEFT(), RIGHT() or MID() – it’s incredibly useful!

If you have large data sets to work with often, mastering this technique will save you tons of time. Extracting numeric values from large amounts of text becomes a breeze.

Onwards to Extracting Dates from Cells!

Extracting Dates from Cells

Woohoo! Let’s get to it! I’m gonna show you 3 ways to get dates out of Excel cells. First up, the DATEVALUE function. Then, FIND and SEARCH functions. Finally, TEXT function. With these tools, you’ll be a pro at extracting dates in no time!

Extracting Dates from Cells-Extracting proper words in Excel,

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Understanding DATEVALUE Function for Date Extraction

Extracting dates from cells can be made easier with the DATEVALUE function in Excel. Here’s a quick 3-step guide:

  1. Pick the cell or column that has the date you need.
  2. Insert the formula “=DATEVALUE(cell reference)” in another empty cell or column. E.g. if the date is in cell A1, enter “=DATEVALUE(A1)” in B1.
  3. Hit enter and Excel will convert the date to a number. To turn this number back into a recognizable date format, you can apply a custom format.

Understanding DATEVALUE is helpful if you’re dealing with large sets of data or complex spreadsheets. This function works best when all dates are consistently formatted.

Note: DATEVALUE only works for dates entered as text strings or other date formats that Excel recognizes. Otherwise, it will give an error message.

Pro Tip: To avoid errors, check that your dataset has consistent formatting for dates and resolve any inconsistencies before using DATEVALUE.

Up next is ‘Extracting Dates using FIND and SEARCH Functions’.

Extraction of Dates using FIND and SEARCH Functions

Excel is a go-to for 750 million people worldwide. But, when it comes to extracting dates from cells, users can face problems. Fortunately, FIND and SEARCH functions can help. Follow these steps:

  1. Select the cell or range of cells with the date.
  2. Use the FIND function to locate the separator character (e.g. space, forward slash, hyphen).
  3. Use the LEFT and RIGHT functions to grab the digits for day, month, and year.

FIND and SEARCH are great, but they have limitations. For example, they might not work if there are multiple dates in one cell or words before/after the date in the same text string. Nevertheless, FIND and SEARCH remain a powerful resource for data extraction in Excel. With a bit of practice, you can use them to save time and boost productivity.

And, if you want to try another method for date extraction, you can use the TEXT function. Keep reading to learn more!

Usage of TEXT Function for Date Extraction

Excel and dates can be tricky. Thankfully, the TEXT function helps you extract the right date format from cells. Here’s a guide on how to do it:

  1. Select the cells with the dates.
  2. Click the “fx” button on the formula bar. Then type “TEXT” in the search box.
  3. Add the cell reference, followed by a comma then, within quotation marks, type the desired date format.
  4. Press Ctrl + Shift + Enter to make it an array formula.

Using the TEXT function is a simple way to get the dates from cells in Excel. It allows you to customize your date format.

If your data has inconsistent formats, like hyphens or slashes, use formulas like LEFT, MID and RIGHT with nested DATEVALUE functions.

It’s important to note that when working with dates in Excel, formatting correctly is essential for accurate data analysis.

Fun Fact: Microsoft Office Support website states that correct date formatting helps avoid errors and makes sorting and filtering data easier.

Next Topic: Extracting Text from Multiple Cells – stay tuned!

Extracting Text from Multiple Cells

Do you know the feeling? You have data in Excel, but it’s in an unusable format. To get text from multiple cells, instead of spending hours doing it manually, let’s discover functions that make life simpler and save time. In this section, we’ll go deep into various ways of getting text from multiple cells in Excel. We’ll cover the popular CONCATENATE function, plus FIND and SEARCH functions, and how to use them together to extract certain words. Plus, we’ll learn the benefits of using the TEXT function for getting bigger pieces of text from multiple cells.

Extracting Text from Multiple Cells-Extracting proper words in Excel,

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Understanding of CONCATENATE Function

Do you need to combine text from multiple cells into one cell? The CONCATENATE formula is the answer! It’s an essential Excel function used for data analysis and management. With it, you can combine strings without extra effort. It works by adding arguments, which are texts that need to be combined. Variations between numbers and values along with texts can be combined using this function too. If you want to learn more, check out video tutorials on YouTube. Improve your excel skills and get ahead at work!

In part two, we’ll learn more about extracting proper words from different rows and columns using built-in Excel functions.

Extraction of Words using FIND and SEARCH Functions from Multiple Cells

To extract words from multiple cells, select the cell where you want to store the word. Use the formula =FIND(“word”,A1) or =SEARCH(“word”,A1). Replace “word” with the desired phrase. If there are multiple instances, combine FIND/SEARCH with LEFT/RIGHT functions. Repeat for each cell containing text. Then, copy and paste the extracted words into the desired location.

It’s important to note that FIND is case-sensitive while SEARCH isn’t. Additionally, this technique only works if the cells have a consistent structure. Words before or after the target word may also be extracted.

Extraction of Words using Excel Functions can be useful. According to IBM Watson Analytics, companies with high levels of data literacy are more likely to increase revenue. Excel functions like these can help analyze data and extract insights – leading to better decision-making and improved outcomes.

Usage of TEXT Function for Text Extraction from Multiple Cells.

To use the TEXT function for extracting text from multiple cells:

  1. Select the cells you want to work with.
  2. Type =TEXT( into an empty cell where you want the result displayed.
  3. Enter the range of cells with the text you want to extract after the equals sign.
  4. Add a comma and specify the format code for the characters in those cells.

For example: =TEXT(D5:D10,”MM/DD/YYYY”) would only return the date part from texts that may contain other irrelevant data.

Using the TEXT function is quicker and more efficient than doing it manually. It also allows you to use various formatting options and makes your worksheet easier to read and understand.

Microsoft Excel Support team suggest being mindful of the cell format codes when extracting different parts of texts, so that it matches exactly what we are looking for.

Five Facts About Extracting Proper Words in Excel:

  • ✅ Extracting proper words in Excel involves using functions such as LEFT, RIGHT, and MID to isolate specific parts of a cell’s content. (Source: Excel Easy)
  • ✅ The TRIM function can be used to remove excess spaces around words in a cell, making them easier to extract. (Source: Business Insider)
  • ✅ Regular expressions can also be used to extract proper words in Excel, although they can be complicated to understand and use. (Source: Excel Campus)
  • ✅ The Flash Fill feature in Excel can automate the extraction of proper words by recognizing patterns and formatting. (Source: Exceljet)
  • ✅ Extracting proper words in Excel can be useful for cleaning up data, organizing lists, and creating reports. (Source: Ablebits)

FAQs about Extracting Proper Words In Excel

What is the process for extracting proper words in Excel?

The process for extracting proper words in Excel involves using a combination of formulas and functions to isolate specific words that fit certain criteria.

Can I extract proper words based on capitalization?

Yes, you can extract proper words based on capitalization by using the =PROPER() function. This will capitalize the first letter of each word, allowing you to easily filter for only proper nouns.

How can I extract proper words from a specific cell?

To extract proper words from a specific cell, you can use the =PROPER() function in combination with the =FIND() or =SEARCH() function to locate where the proper nouns begin and end within the cell.

Is it possible to extract proper words from a range of cells?

Yes, you can extract proper words from a range of cells by using an array formula that applies the =PROPER() function across the range and then filters for only the proper nouns.

Can I extract proper words based on a specific list or criteria?

Yes, you can extract proper words based on a specific list or criteria by using the =IF() function in combination with the =MATCH() function to check if a word appears in the list, and then applying the =PROPER() function accordingly.

What are some common applications for extracting proper words in Excel?

Some common applications for extracting proper words in Excel include data cleansing, text analysis, and content categorization. It can also be useful for creating reports and summaries of large data sets.