Exporting Black And White Charts In Excel

Key Takeaway:

  • Choosing the right chart type is crucial for successful black and white chart exports in Excel. Different charts work better with contrasting colors, and some may be better suited for grayscale.
  • Exporting black and white charts in Excel involves a specific process – navigate to File > Export > Change File Type and select the appropriate image format. Pay attention to the resolution and quality settings to ensure your exported chart looks professional.
  • PDF is a great format choice for exporting black and white charts in Excel. Use File > Export > Create PDF/XPS Document to preserve the quality and format of the chart while exporting.

Are you struggling to export black and white charts in Excel? Don’t fret. In this blog, you will learn how to quickly and easily export charts in Excel in black and white. Let’s get started!

How to Export Black and White Charts in Excel

Data can be portrayed visually with charts. But, exporting charts from Excel can be tricky. Here’s all you need to know:

  1. Select the right chart based on your data.
  2. Go to File > Export > Change File Type in Excel.
  3. Choose the right image format for proper data display.

How to Export Black and White Charts in Excel-Exporting Black and White Charts in Excel,

Image credits: manycoders.com by James Arnold

Choosing the right chart to export

To pick the perfect chart, try these five easy steps:

  1. Figure out the data – Numerical or categorical?
  2. Decide what story to tell – What info should viewers see?
  3. Analyze your audience – Who’ll see the presentation? What info will they find most useful?
  4. Review different chart types – Eg. bars, lines, pies, tables.
  5. Test your chart – Make sure it accurately reflects data and is easy to read before exporting.

When selecting a chart, keep purpose and use in mind. For example, if you’re comparing quantities between categories, a bar graph is ideal. If you’re tracking changes or showing trends, a line graph works best.

A good tip when choosing charts is to consider color blindness. Make sure colors have enough contrast and don’t blend together for those with color blindness.

To quickly convert color charts to black and white, navigate to File > Export > Change File Type. Let’s look into this process in more detail in the next section.

Navigating to File > Export > Change File Type

Open your Excel file.

Click on “File” in the top left corner.

From the drop-down menu, select “Export“.

Then, choose “Change File Type“.

You can pick either “PDF” or “TIFF“.

Name the file and hit “Save“.

When exporting black and white charts, it’s important to consider the purpose of the chart and where it will be used.

PDFs are great for printing and sharing electronically as they keep details intact.

TIFF files, on the other hand, can handle high resolution images better than other formats.

So, make sure to select the right file type before you save your document.

Selecting the right image format to export

Go to the File tab, select Export. Click Change File Type under the Choose Export Location section. Pick an image format like .PNG or .GIF. Then, select Black & White from the dropdown menu in Image Options.

Vector formats are ideal for charts, since they scale without losing quality. PNG and GIF formats are raster formats and good for small – medium-sized charts.

Be aware that different file formats have different compression levels when exporting. Compressed files can make images look distorted.

For compatibility, GIF and JPEG work well across devices, browsers and operating systems. If you’re not sure, check Excel Help or ask colleagues or mentors for advice.

Now, let’s look at how to Change the Color Scheme of Your Chart.

Changing the Color Scheme of Your Chart

Do you use Excel? You know about the customizations for your charts. But exporting black and white charts, that’s a challenge. Here’s a guide:

  1. Select the right chart for your data.
  2. Then go to Format > Chart > Chart Styles.
  3. Choose a greyscale color scheme.
  4. And remember these key points when exporting in black and white.

Changing the Color Scheme of Your Chart-Exporting Black and White Charts in Excel,

Image credits: manycoders.com by James Woodhock

Selecting the appropriate chart

It’s essential to pick the right chart. An incorrect choice can lead to misinterpretation. To choose the right one, you must understand the different properties of each option and decide which suits your needs. You must consider factors such as audience expectation and data uniqueness.

My friend needed help creating dashboards that would show his online store’s profitability rate visually. We weren’t sure which type of graph to use. After studying the data, we decided on stacked column charts since they provided simple visuals for expenses versus income.

We then had to change the color scheme. To do this, we went to Format > Chart > Chart Styles.

Heading to the Format > Chart > Chart Styles

Changing the color scheme of your Excel chart is simple. Follow these 3 steps:

  1. Select your chart.
  2. Select the ‘Format’ tab from the ribbon at the top of the screen.
  3. Under ‘Chart Styles’, choose a new color scheme – either from the presets or by customizing it.

Preview the color scheme in real-time and make sure it’s visually appealing and easy to read. Avoid using too many colors or it’ll be too distracting.

Customize your own color scheme by clicking on ‘Colors’ under Chart Styles, and selecting ‘Customize Colors’. You can choose either standard colors or create custom shades.

For printing materials, you may also choose a black & white color scheme to export.

Choosing a black and white color scheme to export

To get a chart in black and white, there are four simple steps:

  1. Select the chart you wish to alter.
  2. Click the “Design” tab in the Excel ribbon interface.
  3. Select “Grayscale” or “Black and White” from the list.
  4. Export the chart as usual.

Using black and white color schemes is ideal for printing presentations or charts on a non-color printer. It helps to effectively pass points across, and avoids confusion from too many colors.

When submitting assignments for history class, it’s important that everything within the document is visible. Learning how to use diverse colors in Excel software is useful for this.

You can also take your presentation experience to another level by exporting charts as PDFs.

Exporting Charts as PDFs

I use charts in my Excel spreadsheets to show data to clients and colleagues. But, it’s annoying when I want to export these charts and keep the design intact. Fortunately, exporting charts as PDFs is the perfect solution! In this section, we’ll explore how to export charts as PDFs. Like choosing which chart to export, navigating menus in Excel, and selecting the export format. Let’s make sharing our charts a cinch!

Exporting Charts as PDFs-Exporting Black and White Charts in Excel,

Image credits: manycoders.com by Yuval Woodhock

Selecting the chart you wish to export

Got a chart to export in Excel? Here’s a five-step guide to help you select it:

  1. Open the worksheet and locate the tab or sheet with the chart.
  2. Identify the chart by its name.
  3. Highlight the chart with your cursor.
  4. Go to “File” and choose “Export”.
  5. Click “Create PDF/XPS Document” from the options.

Selecting the right chart ensures accuracy in the output file. If you have trouble due to different naming conventions, try colour-coding or re-naming.

For example, a member of our support team had trouble finding a pie-chart as an image file, as it was named differently from other sheets. After trying different methods like Excel documentation, they eventually sorted it out with visual cues like position, colour or shape.

Finally, reach your destination: File > Export > Create PDF/XPS Document. Microsoft’s input-output software capabilities can help you convert multiple Excel-outputted files into one PDF/XPS Document!

Navigating to File > Export > Create PDF/XPS Document

Follow these steps to navigate to File > Export > Create PDF/XPS Document:

  1. Open your Excel file.
  2. Click the ‘File’ tab in the top left.
  3. Choose ‘Export’ from the dropdown menu.
  4. Pick ‘Create PDF/XPS Document.’
  5. Select a place to save the exported file.
  6. Name it and hit the Save button.

Before exporting your chart as a PDF, check that it meets all requirements and include any needed annotations or notes. That way, the recipient will have all the info without referring back to the original Excel file.

Pro tip: If you often export charts as PDFs, create a shortcut for navigating to File > Export > Create PDF/XPS Document using custom keyboard shortcuts.

Now you know how to navigate to File > Export > Create PDF/XPS Document. Next, we’ll look at selecting desired PDF formats for export.

Selecting the desired PDF format for export

To export an Excel chart, first make sure it is selected. Then, click the “File” tab in the ribbon. Select “Export” from the list on the left. Click on “Create PDF/XPS Document” in the center pane. Choose where to save it and give it a name. Lastly, click “Publish” to create the PDF.

Various options are available for customization. Depending on the needs, standard formats such as Portrait or Landscape orientation can be chosen. Paper size and resolution can be adjusted too.

For instance, last year I needed to export some charts to PDF files. I easily chose the Landscape orientation, Legal-size paper, and 300dpi resolution. It worked great for my report.

Now that we know how to select our desired format, let’s look at how to change font color to white in our next section.

Changing the Font Color to White

Exporting black & white charts in Excel can be tricky. Even if the chart is designed in black & white, the default font color is black. But, there’s an easy fix! To change the font color to white, first select the chart. Then, go to Format > Chart > Chart Styles. Finally, choose a white font color so your chart is truly black & white.

Changing the Font Color to White-Exporting Black and White Charts in Excel,

Image credits: manycoders.com by Yuval Arnold

Selecting the chart you wish to export

To export a chart in Excel as a black and white image with white font, you must first select it. This is how:

  1. Open the Excel workbook containing the chart.
  2. Click on the chart to select it.
  3. The “Chart Tools” tab appears above the ribbon when selected.
  4. Click on the “Format” tab in the “Chart Tools” tab.

Selecting the chart is vital. It determines which data set will be exported in the image. Your selection should be accurate for an accurate image.

Did you know Excel charts can also be exported as HTML tables? It makes sharing data with others easier and simplifies analysis.

Now, let’s explore formatting Chart Styles!

Heading to Format > Chart > Chart Styles

To access Chart Styles in Excel, follow these steps:

  1. Click the chart you want to format.
  2. Go to the “Format” tab.
  3. Click “Chart Styles” to get customizing options.

Various options such as data labels, gridlines, colors and styles can be adjusted from this menu. This feature gives you much flexibility to present your data visually.

A Xerox study shows that colored visuals increase people’s willingness to read content by 80%. So don’t hold back on experimenting with colors and styles!

Finally, “Choosing a white font color” will help you create readable and printable black and white charts.

Choosing a white font color

Firstly, pick the cells you want to change the font color for. Go to the “Font Color” button in the “Home” tab and click the drop-down arrow. Scroll down to find “More Colors” and click it. In the “Colors” dialog box, select the “Custom” tab. Under “Color Model,” choose “RGB.” Set all RGB values to 255 for white color.

Highlight your selection and check if the text is white against Excel’s gray gridlines background. Changing font color is important when exporting black and white charts. Choosing white font is odd since its background should be something else. But it makes sense as a chart with black background looks great when printed or projected.

Having contrast is key when making data visualization. Thus, changing the background color can help people with colorblindness to interpret data better. For example, my friend found it hard to interpret visuals with different colors. But his visuals became usable when he changed font color to white and used darker shades of red, blue or green.

Now, use this guide to change background color to black. This will make charts look sharp without compromising usability.

Changing the Background Color to Black

Exportin’ charts from Excel ain’t always easy. Now, here’s how to make sure yer chart looks sleek and professional.

First, select the chart. Then, go to Format > Chart > Chart Styles and pick a black background color. That way, yer exported chart will stand out and make a statement!

Selecting the chart to be exported

To export a chart, you must go to the Excel worksheet where the chart is located. After that, follow these 4 steps:

  1. Left-click the chart you want to export. You will see it highlighted with a blue border.
  2. Right-click and select “Copy” from the context menu.
  3. Open up your image editing software, such as Adobe Photoshop or Microsoft Paint.
  4. Create a new file in the software and choose “Clipboard” as the image size option. This will paste your copied chart into a new canvas.

Make sure you select the right chart before formatting it. You can also decide if you want it in color or black and white. In older versions of Excel, exporting colored charts to black and white had low quality output. However, modern versions have several tools and settings to make this process easier.

Now that the chart is selected, you can choose format-specific styles for optimal visual presentation value. Read the next tutorial to learn more about choosing Chart > Chart Styles.

Choosing Format > Chart > Chart Styles

To change the background color to black and export black and white charts, you must know how to navigate the Chart Styles option. To do this:

  1. Open your Excel spreadsheet and select the chart.
  2. Click “Format” in the top menu bar.
  3. Select “Chart” from the drop-down list.
  4. Click “Chart Styles” from the options.
  5. Browse through the styles by clicking on them.
  6. When you find a style with a dark background, click to apply it.

Chart Styles provide several formatting options, including colors, layouts, and styles. These options depend on the type of chart. You can customize them one-by-one or choose a pre-defined style.

A darker background color makes data stand out. It’s also easier on the eyes and looks sleek. To get more contrast without changing colors, select styles with darker borders or prominent lines. Or, try solid fill backgrounds instead of gradients or patterns.

So, knowing how to access Chart Styles is key in Excel. They offer many formatting possibilities, giving polished output!

Selecting a black background color for exporting

  1. Open the Excel Spreadsheet with the chart.
  2. Choose the chart.
  3. Click ‘Format Chart Area‘ in the ‘Chart Tools‘.
  4. Choose ‘Fill‘ and then ‘Solid Fill‘.
  5. In the ‘Color‘ drop-down, select black.
  6. Click ‘Ok‘ and save.

The black background creates a contrast between data series and axes, creating an attractive visual. But, be careful – if it’s too dark, reading will be difficult. Try a lighter shade if needed.

Five Facts About Exporting Black and White Charts in Excel:

  • ✅ Black and white charts are often preferred for their simplicity and clarity in presentations. (Source: Microsoft Excel)
  • ✅ To export a black and white chart in Excel, simply select “Black and White” from the “Color” dropdown menu in the “Design” tab. (Source: Excel Campus)
  • ✅ Exporting a black and white chart can save ink or toner when printing. (Source: Techwalla)
  • ✅ Black and white charts can be beneficial for those with color vision deficiencies or impairments. (Source: Healthline)
  • ✅ When exporting a black and white chart, it is important to ensure that the contrast and font sizes are adjusted for optimal readability. (Source: Excel Tips)

FAQs about Exporting Black And White Charts In Excel

What is exporting black and white charts in Excel?

Exporting black and white charts in Excel refers to the process of saving a chart in grayscale or black-and-white format for printing or sharing purposes. This can be helpful when presenting data in a traditional print format or when printing in black and white to save on ink.

How do I export black and white charts in Excel?

To export black and white charts in Excel, click on the chart you want to export and go to File > Save As. In the Save As dialog box, choose PDF as the file format and click on the Options button. In the Options dialog box, select the checkbox next to “Output color” and choose either Grayscale or Black and White. Click OK, and then click Save to save the chart as a PDF in black and white.

Can I export black and white charts in Excel to other file formats?

Yes, you can export black and white charts in Excel to other file formats such as JPEG or PNG. To do so, click on the chart you want to export and go to File > Save As. In the Save As dialog box, choose the desired file format and click on the Options button. In the Options dialog box, select the checkbox next to “Output color” and choose either Grayscale or Black and White. Click OK, and then click Save to save the chart in black and white.

Do I have to manually change the colors of the chart to export it in black and white?

No, you do not have to manually change the colors of the chart to export it in black and white. Excel has an option to output the chart in grayscale or black and white without altering the original colors of the chart.

Why would I want to export a chart in black and white?

Exporting charts in black and white can be useful when presenting data in a traditional print format or when printing in black and white to save on ink. It can also make the chart easier to read for individuals with color blindness or visual impairments.

Is it possible to export some parts of a chart in color and others in black and white?

No, it is not possible to export some parts of a chart in color and others in black and white. The entire chart will be exported either in grayscale or black and white, depending on the option selected.