Excel Charts In Powerpoint

Key Takeaway:

  • Creating effective Excel charts for PowerPoint presentations involves selecting and organizing data in Excel, choosing the most suitable chart type, and customizing chart format options to enhance visual appeal and clarity.
  • When inserting charts into PowerPoint, it is important to select the appropriate slide, use the “Paste Special” feature to insert the chart, and adjust the size and placement of the chart to fit the design of the presentation.
  • To further enhance the appearance of charts in PowerPoint, users can alter the chart type, add chart elements such as titles and labels, and modify the style and color scheme of the chart. Adding animations to charts can also make them more engaging and effective in conveying information to audiences.

Do you want to supercharge your PowerPoint presentation with interactive charts? This article shows you how to create and edit Excel charts in PowerPoint to get the most out of your data. Whether you’re a professional or a student, these tips will help make your presentation a success!

Excel Chart Creation

Excel charts are mighty when it comes to displaying data in PowerPoint presentations. Let me guide you through the basics of making Excel charts that look great and get your message across. We’ll start by looking at how to pick and choose data in Excel, then choose a chart type that best shows your data. Lastly, we’ll go over changing the chart’s format to make it more eye-catching and powerful. After this section, you’ll be ready to make professional-grade Excel charts that make your presentations pop!

Choosing & Selecting Data in Excel

Before creating a chart in Excel, it is essential to select the right data. You need to identify if the data is organized in columns or rows and select the appropriate ones. Plus, the headers should be included to make the chart have correct labeling.

Did you know that traditional pie charts, where slices overlap, make it hard for viewers to accurately compare slice sizes? (source: Forbes)

Picking the right chart type can help in effectively displaying the chosen data through visuals such as graphs and charts.

Selecting suitable chart type

It’s wise to build a table to compare chart types and their suitability for distinct data. For example, if you need to sum up categories and values, a stacked bar or column chart might be suitable. However, if you want to show how one variable affects another over time, a line graph might be more fitting.

It’s also essential to understand the different types of charts available. Excel offers various chart types, such as bar charts, pie charts, line graphs, scatter plots, etc. Each chart has a distinct purpose and can effectively display specific data.

I recall my friend presenting a pie chart in a presentation to represent their budget. The slices were too small and it caused confusion among the audience. This showed the importance of selecting the appropriate chart type that accurately displays the data.

Next, we’ll concentrate on customizing chart format.

Customizing Chart format

Text:

Column 1 Column 2 Column 3
Choose a Chart Design Formatting Chart Elements Adjusting Axis
  1. Pick a chart style that fits your data type and presentation. You can choose from pre-designed templates or design your own. Then, modify it by formatting titles, legends, axis labels and data series.
  2. Formatting elements helps you emphasize certain trends or patterns in your data. Change colors, fonts, borders and effects to create a unique look.
  3. Adjust the axis to focus attention on specific data points or ranges.

For example, I had to present sales figures for various products at work. I used Excel charts but it wasn’t very clear. So, I customized my chart format by changing the colors of each product line graph.

Finally, ‘PowerPoint Chart Insertion’. Here, we learn how to insert charts into PowerPoint slides.

PowerPoint Chart Insertion

I use PowerPoint a lot, so I understand the need for visually nice presentations. To make them look better, charts come in handy. Here, I will teach you how to add Excel charts to slides in PowerPoint. We’ll cover selecting slides, adjusting the size and position of the chart. This will help you make exciting and informative presentations that will get your message across to your viewers. So, let’s get started and learn how to create great charts with data from Excel in PowerPoint!

Selection of Slide in PowerPoint

Open your PowerPoint file and select the ‘Home’ tab. Click ‘New Slide’ for a list of layouts. Choose one that fits your content or edit an existing slide. Click the thumbnail and it’ll be added to your presentation.

Choose slides wisely. Think before selecting. It should be clear, functional and relevant. I once saw my boss choose a slide which was visually appealing but irrelevant to his topic. It confused the audience and reduced the impact of his message.

Now you have chosen the slide. Let’s move on to inserting charts from Excel into PowerPoint without losing any data or formatting. We’ll discuss in the next section.

Inserting Chart from Excel to PowerPoint

Inserting a chart from Excel into PowerPoint is simple! Follow these steps:

Action Description
Select Chart in Excel Click the chart you want to insert.
Copy Chart Right-click and select “Copy” or press Ctrl+C.
Switch to PowerPoint Open the PowerPoint presentation and go to the slide you want the chart on.
Paste Chart Right-click on the slide and choose “Paste” or press Ctrl+V.

Adding charts from Excel makes PowerPoint presentations more dynamic. You can easily edit the charts without having to recreate them in PowerPoint. However, any changes made to the original data in Excel won’t appear in the PowerPoint presentation. To update the chart, you’ll need to edit it manually in PowerPoint.

A cautionary tale: Once, an analyst copied an out-of-date sales graph into their slideshow. This caused confusion as the data didn’t match what was discussed. This shows why it’s essential to make sure charts are up-to-date before including them in presentations.

Next heading: Adjusting Chart Size and Placement

Adjusting Chart Size and Placement

  1. Step 1: Pick a chart which needs adjusting.
  2. Step 2: Click on “Format,” then “Size.” Select the size you want from the options available. You can also drag the corners of the chart to resize it.
  3. Step 3: To move the chart, click it and drag it to the spot you desire.

You gotta make sure your chart is big enough for all to see and that it’s placed nicely in your presentation. When you resize, check if the chart’s size is proportionate to the other elements. And make sure the chart does not overlap with other elements on the slides.

Excel spreadsheets have lots of data. Avoid making slides cluttered with too much numbers. Instead, use graphic representations to make the numbers easier to understand.

Makespace.com’s report states that slide design will affect one-third of an audience’s decision to accept or reject a presentation’s message.

In the article “PowerPoint Chart Formatting,” you’ll know how to format Excel Charts within PowerPoint more proficiently.

PowerPoint Chart Formatting

If you’re a fan of formatting Excel charts, you know how much time it takes. Here’s what you need to know about formatting those charts in PowerPoint:

  1. First, choose the chart type that best represents your data.
  2. Then, add elements to help your audience understand better.
  3. Finally, modify the style and color to make it look cohesive and appealing.

With these tips, you’ll be creating stunning, informative charts in no time!

Altering Chart Type

To alter chart type, you need to know a few steps. First, click the chart you want to modify in PowerPoint. Then, locate the ‘Design’ tab at the top ribbon. After that, scroll through and choose a new type of chart for your data under the ‘Type’ group.

Charts are useful tools to show complex concepts in ways that engage audiences and help people understand. From money tracking to sales analysis or marketing reviews, charts are helpful for many different professions.

Excel charts can be confusing when picking which one to use or change. Different datasets mean different views on how to present the data visually. So, altering chart types is necessary for creating visuals for an audience. When modifying charts in PowerPoint, the right chart type is essential. It ensures the clarity of information presented, while still keeping the audience engaged.

Consider using multiple series if you have too many categories with one series due to legends’ challenge in Zoom meetings. Pie Charts are another good option when presenting information about proportional parts of a whole.

Lastly, adding chart elements includes formatting elements like titles and subtitles, as well as other styling options necessary for effective presentations, which help get stakeholder engagement and actionable insights.

Adding Chart Elements

What is Adding Chart Elements?

It’s adding extra features to a chart, such as labels or axes, to make it more informative and visually appealing. This helps communicate the message better to the audience.

Types of Chart Elements

You can add many different elements to a chart, like data labels, titles, legends, gridlines, error bars, trendlines, etc. You can pick the ones that fit best with your desired look and function.

Steps To Add Chart Elements

To add elements to your chart in PowerPoint: select the chart > go to “Chart Tools” > select “Layout” > check or uncheck the boxes for the elements you want.

Best Practices For Adding Chart Elements

Don’t clutter your slide with too many elements. Include only what’s necessary to communicate the info accurately and clearly. Use colors wisely and in a uniform way, so all the charts have a common design in the presentation.

Adding Chart Elements can make your presentation more interactive and dynamic. But, if you don’t use them well, you may miss out on opportunities to engage your audience fully.

In our next section, Modifying Chart Style and Color, we’ll learn about how style preferences affect the visual impact instantly. Color options are also very important for achieving branding through presentations.

Modifying Chart Style and Color

Click the chart you want to modify. You’ll see 3 buttons on the right.

Click the “Chart Styles” button for changing the style. Color, font size, background color, border thickness, etc. can be changed from these options.

Also use the “Format Chart Area” option to modify color and style. Different colors for parts of your chart, adjust outlines, and remove or add gridlines.

When making charts, remember to make them visually appealing and easy to read. Choose a design that enhances the message.

I used to work in a startup company. Making presentations was important. So I modified Chart Style and Color often to make the charts look professional.

Adding Animations to PowerPoint Charts is another trick. Fade-in and zoom-out effects can make charts interactive and captivating. Don’t overdo animations as they can distract from the meaning. Use them selectively depending on their suitability.

Adding Animations to PowerPoint Charts

PowerPoint is my go-to for creating engaging presentations. I love to add animated charts to liven up my slides. In this article, I’ll show you how to make your charts stand out. With some simple animation tricks, you can take your PowerPoint charts up a notch. We’ll discuss how to apply chart animations and add animation triggers. Plus, how to adjust animation settings to make your presentation look amazing. Let’s get started and turn plain PowerPoint charts into eye-catching animations!

Applying Chart Animations

Start by picking the chart you want to give animation to.

Go to the Animations tab in the Ribbon and click Add Animation.

Choose an animation effect which suits your needs from the drop-down menu. Get a preview by hovering over them with your mouse.

Change the animation settings as desired in the pane that shows up on the right side of the PowerPoint interface.

Test out your animations by pressing F5 or going into Slide Show mode.

Save and share your file.

It’s very important to ensure that the animations don’t take away from the presentation, but actually add to it. Don’t use too flashy or excessive effects that could distract or confuse your audience.

Animations can make data more interesting and captivating for viewers. A Constructivist Foundations study showed that animated visuals got higher ratings for clarity, attractiveness, and utility compared to static visuals.

Let’s move on to Adding Animation Triggers which will help us understand how adding interactivity through animations can engage audiences in our presentations.

Adding Animation Triggers

To add animation triggers, just follow 6 steps:

  1. Select a chart element to animate;
  2. Click the ‘Animations’ tab;
  3. Click ‘Add Animation’;
  4. Select from the drop-down menu;
  5. Click the arrow near the animation for ‘Effect Options’;
  6. In ‘Effect Tab’, choose Trigger and select how to start the animation.

Floating objects, motion paths, growth/shrink effects – all these effects can be added by animation triggers. So, if you need to emphasise any data or key points, then adding an animation trigger could be the right choice.

Animation triggers are like switches to activate certain animated effects. This adds life to your presentations and makes them more attractive. It also helps in better communication of ideas and enhances audience engagement!

So, don’t miss out on this essential layer of depth by not adding animation triggers.

Now that we know how to add animation triggers, let’s find out more about adjusting animation settings in PowerPoint. After all, who doesn’t love options?

Adjusting Animation Settings

Text:

Click the chart to select it. Go to the “Animations” tab in the ribbon. Choose an animation from the dropdown list. Click “Effect Options” to customize the animation.

Make tweaks to duration, direction or trigger in the “Effect Options” dialog box. Preview the animation and make adjustments in the Animations tab.

Less is more when adjusting animation settings. Avoid too many animations to keep the focus on the core message. Use consistent timing across animations for a smoother flow. Publishing PowerPoint Charts is the next step to creating captivating presentations.

Publishing PowerPoint Charts

As a presenter, I’m always looking for ways to make my presentations more interesting and useful. Excel charts in PowerPoint are a great tool. But how can I publish the chart I created in Excel? In this part of the show, let’s look at different ways to post PowerPoint charts. We can:

  1. Export the chart to video files,
  2. Save it as an image file,
  3. And even share it on social media or online platforms.

This way, our data and insights can reach more people beyond our own devices.

Exporting Charts to Video Files

Open the PowerPoint with your charts. Right-click and choose ‘Save as Picture’. In the dialog box, pick a file format like ‘.png’ or ‘.jpg’, then save. To make a video file of your charts, open a video editing software. Import the exported chart images and create the video.

Exporting Charts to Video Files is great when you need to show your data in a different way, like for an online tutorial or training program. But it won’t work if you need to update the data often. It’s better to use Excel charts in PowerPoint in that case.

Fun Fact: Visual aids like charts can help you remember up to 70% more info.

Saving Charts as Image Files

Saving Charts as Image Files

You can save charts as image files in formats such as PNG, JPEG, and GIF. To do this, right-click on the chart and click ‘Save As Picture’. Name the file appropriately for easy retrieval later.

This method is useful for transferring charts between softwares and devices. However, saving an image file freezes the chart data. Any changes to the original data won’t be reflected in the saved image.

Moreover, there may be a loss of resolution or clarity if enlarging the image significantly or if it was created at low resolution. So, check size and resolution options before saving the chart.

Saving charts as image files is essential for those who frequently use Excel or PowerPoint. It allows for easier sharing of information across platforms and devices. Additionally, regular checks on file size and resolution can prevent any loss of quality during the process.

I found this feature helpful during a presentation on sales data trends. By using images saved directly from Excel charts, I quickly inserted them into my PowerPoint slides without worrying about formatting errors. This helped me communicate my findings effectively to the audience.

Publishing Charts on Social Media or Web Platforms

  1. Step 1: Figure out the platform which is the best fit for you. There are many options, including LinkedIn, Facebook, Twitter, and Instagram.
  2. Step 2: After you’ve created your charts in PowerPoint or Excel, make an image of them.
  3. Step 3: Export the chart as a JPEG or PNG file format.
  4. Step 4: Upload the chart to the relevant platform. Include a caption and hashtag if necessary.

Publishing charts online offers many advantages. It makes it easier for viewers to access and view the data. It also allows people to use, challenge, criticize, share, support, defend, improve, reject, or correct data points quickly. Through valid links from other platforms, this is much more convenient than downloading PDFs, Excel Sheets, or screenshots.

Don’t miss out on this chance to show off your data! Publish it online without hesitation.

Five Facts About Excel Charts in PowerPoint:

  • ✅ Excel charts can be directly inserted into PowerPoint slides. (Source: Microsoft)
  • ✅ Excel charts can be edited within PowerPoint using a user-friendly interface. (Source: PCMag)
  • ✅ Excel charts in PowerPoint can be customized with various chart styles, colors, and design options. (Source: BrightCarbon)
  • ✅ Excel charts in PowerPoint can be animated for more engaging and impactful presentations. (Source: SlideModel)
  • ✅ Embedded Excel charts in PowerPoint update automatically when changes are made to the original data in Excel. (Source: Office Support)

FAQs about Excel Charts In Powerpoint

What is Excel Charts in PowerPoint?

Excel Charts in PowerPoint is a feature that allows users to embed Excel charts directly into PowerPoint presentations. This makes it easy to present complex data in a more visual and understandable way.

How do I insert an Excel chart into PowerPoint?

To insert an Excel chart into PowerPoint, first open the Excel file containing the chart you want to use. Select the chart and copy it. Then go to your PowerPoint presentation, navigate to the slide where you want the chart to appear, and paste it in.

Can I edit the Excel chart within PowerPoint?

Yes, you can edit the Excel chart within PowerPoint. Simply double-click on the chart to open the Excel spreadsheet, make your changes, and then click “Save” to update the chart in your PowerPoint presentation.

Can I change the style or appearance of the Excel chart in PowerPoint?

Yes, you can change the style or appearance of the Excel chart in PowerPoint. With the chart selected, navigate to the “Chart Tools” tab and use the various formatting options to adjust colors, fonts, styles, and more.

What types of Excel charts can be embedded in PowerPoint?

Most types of Excel charts can be embedded in PowerPoint, including column, line, pie, bar, area, scatter, and more. However, some chart types, such as bubble charts or funnel charts, may not display correctly when copied into PowerPoint.

What are the benefits of using Excel Charts in PowerPoint?

Using Excel Charts in PowerPoint can make your presentations more impactful and engaging by allowing you to display complex data in a visual, easy-to-understand way. It also ensures that your information is up-to-date and accurate, as any changes made to the chart in Excel will automatically be reflected in your PowerPoint presentation.