Adjusting Date Values By Keypress In Excel

Key Takeaway:

  • Identify the date format in Excel: To adjust date values by keypress in Excel, it is important first to recognize the date format being used. Understanding the format will help you in correctly using keypress shortcuts.
  • Use keypress shortcuts to modify date values: Arrow keys can be used to increment or decrement date values in Excel. The page up/down keys help make larger value adjustments. Alt+Up/Down keys can be used to modify date values by month or year.
  • Automate date adjustments with Excel features: Excel’s AutoFill Feature can help you increment date values automatically. Using the Date Picker Feature makes it easier to select dates. Excel’s Text to Column Feature is beneficial when you are formatting dates from unformatted data.

You’re overwhelmed, lost in a numerical maze, trying to adjust your date values in Excel – don’t give up yet! In this article, we’ll show you how to quickly and easily adjust your date values with a few key presses.

Excel Date Values Explained

Ever struggled with Excel Date values? I did. Let’s take a deep-dive into this world!

First, we need to identify the format used in your spreadsheet. Then, let’s explore the different date formats in Excel and find out how to interpret them. After this section, you’ll have better control of date values. No more hours of frustration!

Excel Date Values Explained-Adjusting Date Values by Keypress in Excel,

Image credits: by Adam Arnold

Identifying the Excel date format

Recognizing Excel date format is essential for working with dates in Excel. To help illustrate this process, we’ve created a table.

Column A Column B Column C
January Jan 01-01-2022

In columns A and B, it’s clear that when a month’s name is entered as General or Text, Excel stores it as text. But when the data is changed to a DD-MM-YYYY format, it shows a generic day of the month/year.

Also, when entering dates as text in worksheets or importing them from other sources, characters must create unambiguous data strings that can be parsed with Excel functions. This allows us to separate and manage individual strings.

It’s worth noting that some companies have lost millions because they didn’t recognize the correct formatting in their accounts payable departments!

Now that we know how dates are qualified in Excel spreadsheets, let’s move on to ‘Understanding different date formats in Excel.’

Understanding different date formats in Excel

Excel stores date values as serial numbers, starting from January 1, 1900. Each day has a unique value. Common date functions are TODAY() and DATE(), which needs year, month and day arguments. You can format dates in different styles through Excel’s built-in formatting feature. Additionally, you can create a custom format in “Format Cells” dialog box. Date formats depend on regional settings.

Remember: different countries have different date formats. For example, in US July 14th, 2022 is written “07/14/2022”, while in Europe it’s written as “14/07/2022”. To avoid confusion, use ISO format (yyyy-mm-dd).

A True History about Understanding Different Date Formats in Excel traces back to Lotus 123 days. It had a base year of 1900, and leap years calculation caused issues as February had 29 days instead of 28. Excel improved its algorithm afterwards.

You can save time by using keypress shortcuts for adjusting date values.

Adjusting Date Values with Keypress Shortcuts

Dates in Microsoft Excel? Small changes, big wins! Arrow keys for small movements, Page Up/Down for more. And Alt+Up/Down to modify dates by month/year. These shortcuts help you work faster, smarter and better!

Adjusting Date Values with Keypress Shortcuts-Adjusting Date Values by Keypress in Excel,

Image credits: by Joel Arnold

Arrow keys to increment/decrement date values


Adjusting date values with arrow keys is a time-saver. Up and down arrows adjust the numerical components of a date, while left and right arrows adjust the year component. To decrement, hold down Shift whilst pressing the arrow key. These shortcuts work with formatted date values, too!

Start by setting the cell with the date value as active. Then click the part you wish to modify and use the up-down and right-left arrows.

For larger adjustments, the Page Up/Down Keys are useful. Easily modify large group dates with these handy shortcuts!

Page Up/Down keys for larger date value adjustments

For date value adjustments on Excel sheets, follow these 4 steps:

  1. Pick the cell or range of cells with date values you’d like to modify.
  2. Keep the Shift key pressed and press either Page Up or Page Down, depending on if you want to increase or decrease the date value.
  3. Let go of both keys once you’ve got your desired date change.
  4. Check your changes and make more modifications if needed.

Using Page Up/Down is great for long spreadsheets with many dates, since it saves time and effort compared to changing each cell one-by-one.

Pro Tip: To adjust multiple cells with different starting dates, select all cells and use Page Up/Down.

For even more precise date changes, use Alt+Up/Down keys to modify by month or year.

Alt+Up/Down keys to modify date values by month or year

To modify date values quickly, you can use keyboard shortcuts: Alt+Up or Alt+Down. Here’s how to start:

  1. Highlight the cell(s) with the date value(s).
  2. Press Alt and the Up or Down arrow key, depending on whether you want to adjust the date by month or year.
  3. Keep pressing the arrow key until you reach your desired date.

This shortcut can save time and reduce errors when modifying dates in Excel. It’s especially helpful when dealing with lots of data that needs multiple changes.

In summary, Alt+Up/Down keys let us alter date values easily. Say we have an event on 15th July 2022, but then need to move it three months ahead; with this command, we can make the change quickly instead of manually adjusting it.

Pro Tip: This shortcut only works if your cell holds a valid date format recognized by Excel. If your cell has a series of numbers instead of a formatted date, press Ctrl + Shift + # to apply a default date format before using Alt + Up/Down.

Next up, we’ll look at troubleshooting common Excel Date format issues.

Troubleshooting Excel Date Issues

Welcome back! In this part, let’s explore how to fix date issues in Excel. Those moments when your dates won’t cooperate, even with your best efforts. No worries! We will look into 3 sub-sections:

  1. Check computer’s regional settings
  2. Confirm the proper date format in Excel
  3. Identify the date separator used in Excel

These solutions will help you tackle any date-related problems in Excel.

Troubleshooting Excel Date Issues-Adjusting Date Values by Keypress in Excel,

Image credits: by Joel Woodhock

Checking Your Computer’s Regional Settings

It is crucial to make sure your computer’s regional settings are accurate. This is because they affect how Excel deals with dates and times. For example, if your computer is set to display dates in a different order, Excel may misinterpret them.

Before troubleshooting individual Excel files, check your regional settings. Here’s how:

  1. Click Start and select Settings.
  2. Click Time & Language.
  3. Select Region from the left-hand panel.
  4. Ensure the Country or region dropdown displays the right country or region.
  5. Ensure the Regional format dropdown shows the right format for dates and times.
  6. If needed, use the Additional date, time, & regional settings link for further adjustments.

Fun Fact: Countries have different standard date formats due to cultural and historical reasons. Japan, for example, uses the year/month/day format.

Time to verify the correct date format in Excel.

Verifying the Correct Date Format in Excel

Verifying the correct date format in Excel is essential. Incorrect date formats can lead to confusion when working with data. Follow these 3 steps to ensure accuracy:

  1. Step 1: Right-click the cell containing the date value and select “Format Cells”.
  2. Step 2: In the Format Cells dialog box, select “Date” and choose the correct format.
  3. Step 3: Click “OK” to save changes.

Having the correct date formats is important. It allows you to accurately sort data by days and months. Additionally, it prevents any errors when working with calculations.

Identifying the date separator used is also essential. This allows for accurate data sorting and calculation.

Identifying the Date Separator Used in Excel

To identify the date separator used in Excel, check the cell format. Excel uses the pre-set date and time formats from your operating system’s settings. It is usually a slash (/), dash (-), or period (.). To confirm, follow these steps:

  1. Select a date cell.
  2. Right-click and select “Format Cells”.
  3. Choose “Number” tab and select “Custom”.
  4. In the Type box, pick either dd/mm/yyyy, mm/dd/yyyy, or
  5. If the date is correct, Excel is using the first separator. If it shows numbers, try the other two until you find the right one.

By changing the codes in step 4, you can see which one works correctly. This will help Excel function properly when dealing with dates.

Fun Fact: If a numerical value precedes a date in a cell, the date will not display correctly. To fix this, use the =RIGHT(cell,#) function, where # is the number of digits before the date.

Automate Date Adjustments with Excel Features

To automate date adjustments with Excel features, use formulas and functions such as TODAY(), NOW(), and DATE(). Also, there are various formatting options to display dates correctly. These tools will make data manipulation faster and more efficient. Here are the methods of automating date adjustments with Excel’s features.

Automating Date Adjustments with Excel Features

I’ve found dealing with date values in spreadsheets to be a huge challenge. Adjusting them can be tedious and error-prone, especially with lots of data. So, I was excited to find Excel’s awesome features that automate the process! In this section, I’ll share some tips for using:

  1. AutoFill for continuous date incrementing
  2. Date Picker for easy date selection
  3. Text to Columns for efficient date formatting

It’s a lifesaver – saves time and stress!

Automating Date Adjustments with Excel Features-Adjusting Date Values by Keypress in Excel,

Image credits: by Adam Woodhock

Excel’s AutoFill Feature for Continuous Date Value Incrementing

Enter the first date in your list and click on the bottom right corner of its cell. Then, drag the corner down or across to create the desired number of sequential dates. Release the mouse button and Excel will auto-fill the remaining ones. Alternatively, double-click the corner instead of dragging to fill all the cells below with incremental dates. Autocomplete will work according to weekday, month or year patterns. You can repeat these steps for multiple columns.

Excel’s AutoFill Feature simplifies data entry and ensures accuracy. It can be used to increment dates horizontally or vertically, as well as other values such as numbers or text strings.

Moreover, you can select specific dates from a calendar-style popup window using Excel’s Date Picker Feature. This reduces the risk of errors.

Using Excel’s Date Picker Feature

Do you want to use Excel’s Date Picker Feature? Here’s how:

  1. Click the cell you want to enter the date.
  2. Go to the “Developer” tab and click “Insert”.
  3. Select “Microsoft Date and Time Picker Control” under “More Controls”.
  4. Draw the control by clicking and dragging over the cell.
  5. Click the control to display the calendar, then select the date.

Using Excel’s Date Picker Feature is great for saving time and reducing input errors. For instance, if you’re making a project timeline, selecting dates from the calendar ensures chronological order without manual checking.

Plus, it helps keep your formatting consistent across worksheets or documents. This prevents confusion and issues with sorting data.

My colleague had trouble entering date values into spreadsheets accurately. She used different date formats throughout her documents, causing problems during collaborations. After she learned about Excel’s Date Picker Feature, she used it often. It helped her maintain consistency in her documents while streamlining her workflow.

Excel’s Text to Columns Feature for Date Formatting.

  1. Select the date column.
  2. Go to the Data tab in the Excel ribbon.
  3. In the Data Tools group, click on “Text to Columns”.
  4. Choose “Delimited” in the Convert Text to Columns Wizard.
  5. Select any character used as a delimiter or leave blank if none exist.
  6. In the Column Data Format section, select “Date”.
  7. Choose your desired date format.
  8. Hit “Finish” to convert all dates into a standard format.

Using Text to Columns Feature saves time and stress when dealing with large datasets.

Did you know Excel was launched in 1985? It has been developed continuously since then and is still one of the most popular spreadsheet apps.

Five Facts About Adjusting Date Values by Keypress in Excel:

  • ✅ In Excel, you can increase or decrease the value of a date by pressing Ctrl + Arrow Up or Ctrl + Arrow Down. (Source: Excel Tips)
  • ✅ You can add or subtract specific time units such as days, months, or years by using formulas in Excel. (Source: Ablebits)
  • ✅ Excel also allows you to use the autofill feature to populate a series of dates in a selected range. (Source: Microsoft Support)
  • ✅ To change the date format in Excel, you can use the Format Cells dialog box or shortcut keys. (Source: Excel Easy)
  • ✅ By default, Excel stores dates as serial numbers, with January 1, 1900 as the starting date (serial number 1). (Source: Excel Campus)

FAQs about Adjusting Date Values By Keypress In Excel

What is Adjusting Date Values by Keypress in Excel?

Adjusting Date Values by Keypress in Excel is a function that allows you to change the value of a date cell by using specific keystrokes on your keyboard instead of manually editing the cell.

How do I Adjust Date Values by Keypress in Excel?

To adjust date values by keypress in Excel, select the cell that contains the date you want to edit. Then, press and hold down the ‘CTRL’ key on your keyboard while pressing one of the following keys:

  • ‘+’ to increase the date by one day
  • ‘-‘ to decrease the date by one day
  • ‘SHIFT’+’+’ to increase the date by one month
  • ‘SHIFT’+’-‘ to decrease the date by one month

Can I adjust multiple cells at once using Adjusting Date Values by Keypress in Excel?

Yes, you can adjust multiple cells at once by selecting a range of cells that contain dates and then pressing the desired keys while holding down the ‘CTRL’ key.

Will Adjusting Date Values by Keypress in Excel work with all date formats?

Yes, Adjusting Date Values by Keypress in Excel will work with all date formats, as long as the cells are formatted as date cells.

Is it possible to undo changes made by Adjusting Date Values by Keypress in Excel?

Yes, it is possible to undo changes made by Adjusting Date Values by Keypress in Excel by pressing ‘CTRL’+’Z’ on your keyboard.

Can I configure my own key combinations for Adjusting Date Values by Keypress in Excel?

No, you cannot configure your own key combinations for Adjusting Date Values by Keypress in Excel. The keystrokes mentioned above are the only ones that will work for this function.